Grievance Specialist- Temporary

Martin's Point Health Care; Portland (ME); On-site; USD 55,000 - 75,000; Full time

Job summary

Martin's Point Health Care is seeking a Grievance Specialist to manage member grievances for Generations Advantage and US Family Health Plan, ensuring regulatory compliance and timely resolutions.

You will collaborate with internal teams, prepare regulatory communications, and support audits while maintaining privacy and HIPAA standards. The role emphasizes accuracy, detail, and excellent customer service in a not-for-profit health care environment in Maine.

Qualifications

• Bachelor’s degree or equivalent experience.
• 3+ years of managed care plan experience.
• Knowledge of grievances and appeals processes.

Responsibilities

• Manage intake, triage, processing, research, and resolution of member grievances.
• Prepare grievance documentation (letters, requests, and correspondence).
• Conduct investigations and de-escalate issues while ensuring regulatory compliance.
• Communicate with members, providers, regulators, and leadership as required.
• Support internal and external audits and maintain HIPAA/privacy standards.

Skills

Communication

Time management

Attention to detail

Interpersonal skills

Customer service

Analytical skills

Education

Bachelor’s Degree or equivalent experience

Tools

Microsoft Office

Job description

Join Martin's Point Health Care - an innovative, not-for-profit health care organization offering care and coverage to the people of Maine and beyond. As a joined force of "people caring for people," Martin's Point employees are on a mission to transform our health care system while creating a healthier community. Martin's Point employees enjoy an organizational culture of trust and respect, where our values - taking care of ourselves and others, continuous learning, helping each other, and having fun - are brought to life every day. Join us and find out for yourself why Martin's Point has been certified as a "Great Place to Work" since 2015.

Position Summary

The Grievance Specialist demonstrates knowledge and expertise in processing Generations Advantage and US Family Health Plan grievances to ensure compliance with regulatory bodies, including but not limited to CMS, NCQA, Tricare requirements, etc. In addition, the role will provide cross-coverage for appeals, as needed. The Grievance Specialist collaborates with internal stakeholders to ensure a comprehensive review and resolution of each grievance. The Grievance Specialist plays a key role in maintaining compliance across Health Plan operations. This position receives, processes, investigates, and resolves member grievances for Martin’s Point Health Plans, providing verbal and written resolutions to multiple stakeholders, including members, providers, state and federal regulators, and leadership—in accordance with Plan processes, policies, and regulatory requirements.

Job Description

PRIMARY DUTIES AND RESPONSIBILITIES

• Manages the intake, triage, processing, research, investigation, and resolution of member complaints and grievances, ensuring full compliance with departmental and regulatory standards.
• Prepares grievance documentation in accordance with contractual requirements, including but not limited to acknowledgment letters, closure letters, medical record requests, external review submissions, and general correspondence.
• Demonstrates advanced knowledge and expertise in processing Generations Advantage and US Family Health plan grievances. This includes expertise in case classification, investigation, and de-escalation.
• Demonstrates advanced knowledge of claims processing and health plan benefits necessary for the Grievance Specialist to exercise decision-making authority to reprocess claims in accordance and alignment with regulatory and internal policies.
• Independently and with judgement, conducts multi-faceted, complex investigations through claims review, provider credentialing, authorization processing, Host system information, timeliness evaluations, and plan benefits design.
• Maintains and manages multiple work queues in alignment with regulatory timeframes and internal performance policies. These include inbound mail, fax, voicemail, internal communication platforms and an electronic Grievance management system.
• Responsible for all written and verbal communication with external downstream-entities, provider offices, customers and internal business partners as needed.
• Drafts and issues regulatorily compliant communications requiring advanced knowledge necessary to analyze, interpret and respond promptly to the requests based on facts and circumstances of the case.
• Prepares files and participates in both internal and external auditing activities as needed. These reviews may include activities such as the Defense Health Agency (DHA) Annual review, NCQA certification audit, CMS Data Validation audits, CMS Full Program audits, internal audits, and, ad-hoc reviews.
• Skillfully conducts provider and beneficiary outreach for the purposes of investigation and resolution of grievances, including outreach to provider billing offices and facilities.
• Assists in the review of policies, procedures, forms, workflow and letter templates no less than annually.
• Identifies trends and training opportunities and communicates them to leadership as appropriate.
• Provides quality oversight of all grievances, letters, documentation to ensure compliance with privacy and HIPAA requirements.
• Participates and conducts internal system upgrade testing as required.
• Maintains responsibility for meeting required decision-making and communication timeframes after hours and on holidays to ensure full compliance with all regulatory and statutory requirements.
• Remains a subject matter expert and a key contact to assist with internal customer questions.
• Performs all other duties as assigned.

Employees are expected to work consistently to demonstrate the mission, vision, and core values of the organization.

POSITION QUALIFICATIONS

Education

• Bachelor’s Degree or equivalent experience and education.

Experience

• 3+ years of experience in managed care plan required.

Knowledge

• Knowledge of grievances and appeals required.

Skills

• Excellent written and verbal communication skills.
• Effective time management skills and organization skills.
• Must have a track record of producing high-quality work: highly accurate, demonstrates attention to detail, and reflects well on the organization.
• Strong interpersonal skills and the ability to collaborate with internal and external clients.
• Excellent customer services skills.
• Strong analytical, problem-solving and mathematical skills.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Self-driven and self-motivated: ability to function independently with sound decision making skills.
• Ability to take appropriate initiative while soliciting input/advice appropriately.

Abilities

• Ability to handle confidential and sensitive information in a discreet and professional manner.
• Ability to handle high volume of work while maintaining accuracy and timeliness requirements.

Pay Range: $0.00 - $0.00 The pay range above reflects the anticipated base pay range based on a full-time position. Actual compensation will be determined based on factors such as experience, skills, qualifications, and other job-related considerations. Employees may also be eligible for additional compensation, including incentive or commission-based programs, where applicable and subject to the terms of the relevant plan.

This position is not eligible for immigration sponsorship.

We are an equal opportunity/affirmative action employer.

Martin's Point complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail]

Do you have a question about careers at Martin’s Point Health Care? Contact us at: [e-mail]