Grievance & Appeals - Grievance & Appeals Coordinator 201-1008

CommunityCare HMO Inc.; Tulsa (OK); On-site; USD 38,000 - 48,000; Full time

Job summary

CommunityCare HMO Inc. is seeking a dedicated professional to manage written inquiries from members and guide grievances and appeals through all levels of the process. The role ensures compliance with federal, state, and accreditation requirements and maintains meticulous documentation.

The position requires strong communication skills, attention to detail, and the ability to coordinate across departments, CMS, and external entities as part of an efficient resolution workflow.

Qualifications

• Minimum high school diploma or equivalent with 5 years related experience.
• Associates degree with 1 year related experience preferred.

Responsibilities

• Researches member issues and prepares grievance and appeals information for each level of the appeal process.
• Receives and responds to member and/or provider written and oral complaints and requests per procedures.
• Interacts with various departments and CMS to resolve issues and ensure tracking accuracy in the GATS system.
• Notifies members/providers of decisions at each level and coordinates with relevant teams for authorization and payment when indicated.
• Prepares grievance and appeal files for audit and assists with CMS quarterly reports.

Skills

Customer service experience

Oral and written communication

Multitasking

Microsoft applications

Organized and detail oriented

Education

High school diploma or equivalent + 5 years related experience

Associates degree + 1 year related experience

Job description

Job Summary

Responsible for all written inquiries from members seeking resolution through the grievance and appeals process.

Job Summary

Responsible for all written inquiries from members seeking resolution through the grievance and appeals process.

Key Responsibilities

• Researches member issues and prepares grievance and appeals information for each level of the appeal process. Responsible for adhering to established grievance and appeals timeframes. Assures compliance with Federal, State and Accreditation regulations.
• Receives and responds to member and/or provider written and oral complaints and requests in accordance with CommunityCare's grievance and appeals procedures. Ensures appropriate file documentation that demonstrate process steps.
• Interacts with Medical Management, Member Services, Claims, Pharmacy, Provider Services as well as Senior Management to resolve issues. Interacts with members, providers, and attorneys who represent the member regarding the grievance and appeals process. Interacts with Center for Medicare and Medicaid Services (CMS) and MAXIMUS Federal Services as indicated. Ensures the grievance and appeals electronic tracking system (GATS) is populated correctly and completely for each case. Participates in the audit process.
• Notifies members and/or providers in writing of the decision made at each level of the appeal process. Coordinates with the Claims, Pharmacy helpdesk and or Medical Management to ensure that authorization is obtained and claim payment is processed, if indicated.
• Prepares grievance and appeal files for audit. Assist Supervisor with special projects and CMS quarterly reports as it relates to Grievance and Appeals.
• Explains policies, procedures, available benefits and service options to members and/or providers related to the grievance and appeals process.
• For inquiries forwarded from the Department of Insurance, adheres to all specified communication and timeframe requirements. Documents accordingly in the file.
• Work may involve dealing with members who are disgruntled or upset.
• Perform other job-related duties as assigned.

Qualifications

• Customer service experience in managed care, insurance or healthcare environment required.
• Successful completion of Health Care Sanctions background check.
• Possess strong oral and written communication skills.
• Ability to work on multiple tasks.
• Proficient in Microsoft applications.
• Highly organized and attentive to detail.

Education/Experience

• High school diploma or equivalent PLUS 5 years related experience OR Associates degree plus 1 year of related experience required.
• Related experience consists of customer service, member service or claims processing in an insurance environment. Managed care experience preferred.

CommunityCare is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation or national origin