Grants Specialist – Reporting and Financial Compliance

City of Decatur Illinois; Decatur (IL); On-site; USD 62,000 - 69,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Relocation assistance

Tuition reimbursement

Vacation and sick leave

Holidays (14.5 paid)

Employee health center

IMRF pension with Voluntary Additional

Discretionary perks

Job summary

The City of Decatur is seeking a detail-oriented financial professional to oversee grant reporting, financial compliance, budget support, and audit coordination in Decatur, Illinois. This role ensures grant-funded programs are properly managed, documented, and reported, safeguarding public funds and ensuring adherence to grant requirements.

You will coordinate with the Grants Manager, Finance Department, and departmental staff to support grant applications, projects, timelines, and deliverables,

Qualifications

• Bachelor's degree or equivalent in a related field.
• At least one year of grants administration, accounting, or related experience.

Responsibilities

• Prepare and submit financial, performance, and grant documentation.
• Maintain grant records and monitor reporting deadlines.
• Use financial reporting systems to track grant activities.
• Apply grant regulations and compliance requirements to programs.
• Maintain detailed financial records and grant budgets.

Skills

Analytical thinking

Financial reporting

Attention to detail

Communication

Collaboration

Time management

Discretion with sensitive information

Education

Bachelor's degree in business, accounting, finance, public administration, social services, or related field

Tools

Microsoft 365 (Excel, Word, Outlook, SharePoint)

IDIS

ACRES

SAM.gov

Grants.gov

Job description

Put your financial expertise behind programs that matter to the community.

$61,888–$68,765 annually|Full-Time|Benefited|Decatur, Illinois

Why Decatur

Located in Central Illinois, Decatur offers affordable living and attainable housing, with access to Chicago, St. Louis, and Indianapolis. The community features Lake Decatur, more than 2,000 acres of parks, and a variety of arts, entertainment, and family activities. Decatur was ranked the #1 Best Affordable Place to Live in the U.S. for 2025–2026 by U.S. News & World Report.

Job Summary

The City of Decatur is looking for a detail-oriented financial professional to take ownership of grant reporting, financial compliance, budget support, and audit coordination. Your work will help ensure grant-funded programs are properly managed, documented, and reported—and that public funding is protected and used in accordance with grant requirements.

This cross-functional role connects financial management with grant administration. You will:

• Keep grant-funded programs on track through accurate financial and performance reporting.
• Ensure compliance with federal, state, and local grant requirements and reporting deadlines.
• Track grant activity, maintain financial records, and support budget development and justifications.
• Coordinate documentation for internal and external audits and respond to compliance requirements.
• Work with the Grants Manager, Finance Department, and departmental staff to support grant applications, projects, timelines, and deliverables.

Responsibilities

• Prepare and submit required financial, performance, and grant documentation.
• Maintain accurate grant records and monitor reporting deadlines.
• Use internal and external financial reporting systems to track grant activities.
• Apply grant regulations and compliance requirements to grant-funded programs.
• Maintain detailed financial records and grant budget spreadsheets.
• Assist with budget development and justifications.
• Manage loan, tax, and insurance payments, lien releases, and related documentation.
• Prepare financial reports and documentation for the Finance Department.

Audit & Program Support

• Maintain files in accordance with record retention requirements.
• Support internal and external audits, including documentation and response coordination.
• Assist with grant application documentation and submission processes.
• Help develop project timelines and ensure timely completion of deliverables.
• Provide cross‑functional support within the Grants Division as needed.

Requirements

Required

• Bachelor's degree in business, accounting, finance, public administration, social services, or a related field.
• At least one year of experience in grants administration, accounting, or a related field. Equivalent combinations of education and experience may be considered.
• Knowledge of grant accounting, auditing principles, government budgeting, financial systems, and procurement processes.
• Understanding of federal, state, and local grant regulations and compliance requirements.
• Proficiency with Microsoft 365 applications, including Excel, Word, Outlook, and SharePoint.
• Strong analytical and financial reporting skills, with the ability to interpret and apply complex regulations and financial data.
• Strong organization, attention to detail, communication, collaboration, and time‑management skills.
• Sound judgment and discretion when handling sensitive financial information.
• Commitment to providing high‑quality service to internal and external stakeholders.

Preferred

• Familiarity with grant systems such as IDIS, ACRES, SAM.gov, or Grants.gov.

What We Offer

• Health, dental, vision, and life insurance
• Relocation and tuition reimbursement
• Vacation and sick leave
• 14.5 paid holidays, including two flex days
• Dedicated employee health center
• Defined benefit pension through IMRF, with an optional Voluntary Additional Contribution program

Additional Requirements

Employees must reside within 50 miles of Decatur's corporate limits within 12 months of appointment. Applicants must be currently authorized to work in the United States on a continuous basis; the City does not provide employment visa sponsorship.

All candidates are subject to a post‑offer pre‑employment drug screen, physical, and background check. The City of Decatur is a drug‑free workplace, including marijuana.