Grants Specialist - Registry

Pinal County; Florence (AZ); On-site; USD 42,000 - 68,000; Full time

Job summary

Pinal County Sheriff's Office in Florence, AZ is seeking a Grant Programs Specialist to process grant applications, awards, MOUs, intergovernmental agreements, and related grant documents in alignment with PCSO and County policies.

The role focuses on data handling, financial reporting for grant funds, and coordination with teams to ensure compliance and timely grant closures.

Qualifications

• Knowledge of grant program standards and related regulations.
• Ability to compile data for financial reports and grants.
• Experience with maintaining electronic records and databases.
• Strong attention to detail and ability to prioritize tasks.

Responsibilities

• Open grant files and verify funding requirements.
• Assist with grant program documentation and approvals.
• Prepare and balance grant cost centers and related reports.
• Assist with writing grant proposals and quarterly reports.
• Monitor grant expenditures and ensure compliance with regulations.

Skills

Grant administration

Data reporting

Record maintenance

Verbal & written communication

Education

High school diploma or GED

Job description

JOB SUMMARY

Process grant applications, grant awards, Memoranda of Understanding, intergovernmental agreements, and other grant program documents and perform work within scope of authority and according to PCSO and County policies.

NOTICE TO APPLICANTS

• The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries will require an internal equity review and those that are above the first quartile will require additional approval.

Per PCSO Selection Guidelines, the following may be disqualifiers:

• Having been disciplined by any employer, including military, as an adult for abuse of leave, gross insubordination, dereliction of duty or persistent failure to follow established policies and regulations.
• 'Having been involuntarily dismissed, for any reason other than layoff, from two or more employers as an adult.
• Having held more than seven paid positions with different employers within the past four years, or more than 15 paid positions with different employers in the past ten years (excluding military). Students who attend school away from their permanent legal residence may be excused from this requirement as well as other persons with a reasonable explanation for an extensive job history.
• Resigning from any paid position without notice may be disqualifying, except where the presence of a hostile work environment is alleged or other reasonable cause existed.

Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description.

TYPICAL CLASSIFICATION ESSENTIAL DUTIES:

• Open PCSO grant and financial files and database records for grants submitted and accepted and verify that records meet funding agency requirements.
• Assist with administration and approval process for grant program documents.
• Compile data for financial reports for restricted fund accounts and prepare grant fund financial reports as assigned.
• Assist with writing grant proposals and quarterly reports.
• Monitor grant fund expenditures and inventory supplies and equipment to assure compliance with Federal, state, and local requirements and funding agency policies and standards.
• Assist with purchasing of supplies and equipment and verify compliance to funding agency requirements.
• Advise supervisor of grant program reporting issues, provide assistance and technical information to PCSO staff, and explain grant program rules, regulations, policies, and procedures.
• Collect, compile, and maintain data on PCSO grant programs.
• Process reports for all Federal awards for the annual Schedule of Expenses of Federal (SEFA) awards and maintain and balance all PCSO grant cost centers.
• Maintain regular, in-person attendance to effectively perform assigned duties
• Collaborate and work cooperatively with team members to achieve organizational goals
• Maintain the integrity, professionalism, values, and goals of the Sheriff's Office by assuring that all rules and regulations are followed, and that accountability and public trust are preserved.
• Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
• Perform other related duties as required.

MINIMUM REQUIREMENTS TO PERFORM WORK:

• High school diploma or GED equivalent.
• Three (3) years of related professional experience.
• Arizona residentsmust have an Arizona Driver’s License upon hire;newly established Arizona Residents must have onewithin 30 days of hire.
• Must pass thorough background investigation.

Preferred Qualifications:

• Additional technical training and certifications may be required at the direction of the Sheriff.

Knowledge, Skills and Abilities:

• Knowledge of Sheriff's Office policies, procedures, and Standard Operating Procedures (SOP).
• Knowledge of public sector accounting and reconciliation practices.
• Knowledge of Federal and state grant and special fund accounting regulations and accountability standards.
• Skill in understanding and applying grant program standards, Federal and state rules and regulations, and County policies.
• Skill in compiling technical and statistical information to prepare grant proposals and technical reports.
• Ability to maintain electronic records, files, and databases.
• Ability to assess and prioritize multiple tasks, projects, and demands.
• Ability to follow and effectively communicate verbal and written instructions.

PHYSICAL DEMANDS:

The work is sedentary and requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires the ability to finger, perform repetitive motion, hear, speak, and demonstrate mental and visual acuity.

WORK ENVIRONMENT:

Work is performed in a safe and secure work environment that may periodically have unpredicted requirements or demands.