Grants Specialist / Grant Writer

Kim Joyce & Associates; Scottsdale (AZ); Remote; USD 50,000 - 64,000; Full time

Benefits offered by this job

Paid Sick Time

Paid Time Off (PTO)

Paid Vacation Time

9 Paid Holidays

401K with matching

Health Insurance

Dental & Vision plans

Professional development

Job summary

Kim Joyce & Associates, a Scottsdale-based grant writing and consultancy firm, is seeking a Grants Specialist to manage a portfolio of nonprofit clients. You will write, coordinate, and submit grant applications, conduct funder research, and ensure quality control across proposals.

The role is full-time and remote within the USA, with a scheduled semi-monthly pay cycle. Benefits include PTO, 401(k) with matching, health plans, and professional development opportunities.

Qualifications

• Bachelor’s Degree in English or related field preferred but not required.
• Minimum 2–4 years grant writing experience – no exceptions.
• Strong knowledge of online grant application portals (foundation, corporate, government).
• Ability to manage multiple grants and deadlines with attention to detail.

Responsibilities

• Write and submit grant applications for a portfolio of clients.
• Conduct basic prospect research and identify funder opportunities.
• Facilitate client calls and coordinate with team members to ensure timely proposals.
• Ensure QA and compliance with internal processes in grant submissions.

Skills

Oral communication

Written communication

Deadline management

Grant research

Client coordination

Education

Bachelor’s Degree in English or related field

2–4 years grant writing experience

Tools

Microsoft 365

Asana

Teams/Zoom

SharePoint

Dropbox/Google Docs

Job description

Description

Position: Grants Specialist

Job Type: Full Time

Hours: M-F 8:00 AM to 5:00 PM in employee's home time zone.

Location: Remote

Location Restrictions: KJA only employs individuals in the USA. We are not able to employ anyone who lives outside of the USA or who resides in the following states: California, Hawaii, New York, New Jersey, Washington State, North Dakota, Wyoming, Puerto Rico, or the US Virgin Islands.

Reports To: Team Coordinator

Compensation Range: $50,000 - $63,500 DOE

Pay Schedule: Semi-Monthly on the 7th and 22nd

About Kim Joyce and Associates

Kim Joyce & Associates is a grant writing and consultancy firm headquartered in Scottsdale, Arizona. Our clients are local and national nonprofit organizations, institutions of higher education, school districts, charter schools, hospital systems, units of local government, tribes, and public agencies throughout the country. We are proud to play a part in helping our clients make a positive difference in their communities, their organizations, and in the lives of others.

Our business approach is simple – Build Teams that work collaboratively and closely with our clients to deliver quality services. Our teams are passionate about our clients, and we pride ourselves on exceeding expectations. We share our knowledge, skills, and expertise to work together for the benefit of our clients.

We are looking for people who are the best in their field and who want to do work that makes a difference. If you are looking to be a member of a truly supportive team, in a positive and fun work environment,

Detailed Summary of Benefits

• Minimum of 40 hours of Paid Sick Time (PST), based on state of residency, frontloaded and available for use at the beginning of each calendar year. New employees starting during the year will receive a pro-rated PST hours based on their start date.
• Up to 80 hours of Paid Time Off (PTO) each calendar year, accrued at 3.33 hours per payperiod, for FT Employees.
• 80 hours of Paid Vacation Time after one year of continuous employment, frontloaded on work anniversary date for FT employees.
• 120 hours of Paid Vacation Time, frontloaded on the work anniversary date, after your 5th year of continuous employment for FT employees.
• 9 Paid Holidays each calendar year.
• 401K plan with matching up to 4% with immediate vesting. Eligible after 1 year and 1,000 hours.
• $50,000 in Employer Paid Group Life and AD&D Insurance.
• Employer paid Virtual: On-Demand Counseling, Urgent Care, and Prescription Benefit through Recuro Health.
• Group Health Insurance with multiple choices available. Employer pays a portion of premium. Open to all W2 employees who work 30+ hours per week. Option to open HSA when enrolled in compatible health plan.
• Voluntary Group Dental & Vision Plans available.
• Additional Voluntary Supplemental Plans available: Term & Whole Life Insurance, Accident Insurance, Cancer Insurance, Critical Illness Insurance, Short & Long Term Disability, Gap Insurance, Hospital Confinement Insurance, and Beyond Med health and wellness discount plan.
• Professional Development opportunities.
• Additional Voluntary Supplemental Plans available: Term Life Insurance, Whole Life Insurance with a Long-Term Care Rider, Accident Insurance, Cancer Insurance, Critical Illness Insurance, Short & Long Term Disability, Gap Insurance, Hospital Confinement Insurance, and Beyond Med health and wellness discount plan.
• Professional Development opportunities. Company will pay for certifications and other continuing education.

Position Description

Working in a team-based environment, Grant Specialists are responsible for writing and submitting grant applications while also tending to the needs of a portfolio of clients for which they are assigned. This position includes functions including, but not limited to project management, basic prospect research, proposal development, client call facilitation, and conducting QA as assigned. These tasks are completed using the KJA internal process.

Essential Job Functions

• Works with Senior Grants Specialists
• Complete assigned corporate, foundation, and local government grant applications.
• Research grant funder opportunities.
• Become quickly proficient in the technology used by the Company to report and track client information, manage projects and workflow, and all communication channels.
• Meet expected standards of excellence, accuracy, and timeliness in all work produced.
• Organize your work to ensure all required deadlines are met
• Other duties as assigned.

Requirements

Position Qualifications

• Well-developed oral and written communication skills
• Ability to prioritize and meet deadlines.
• Strong knowledge of online grant application portals (foundation, corporate, and government).
• Ability to communicate and discuss, in writing and verbally, in a clear, concise, well-organized manner.
• Critical thinking, stellar work ethic, and organizational skills are a must.
• Become quickly proficient in Asana or other project management software and grant database management programs.
• Experience with multiple technology and software platforms, including, but not limited to:
  • Microsoft 365 applications: Word, Excel, PowerPoint, Teams, SharePoint
  • Virtual meeting platforms (Teams, Zoom)
  • Dropbox & Google Docs

Education & Experience

• Bachelor’s Degree in English or related field preferred but not required.
• Minimum 2-4 years grant writing experience – no exceptions.

Work Environment

Primarily desk work in an office setting. May require long periods of computer usage, typing, reading, and data analysis. May involves in-person or virtual collaboration with team members and internal and external stakeholders. Employees are expected to dress in professional business attire.

Kim Joyce and Associates is an equal opportunity employer. We prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, or any other characteristic protected by federal, state, or local laws.

Kim Joyce & Associates LLC is proud to be an Age Friendly Employer. We value everyone's input and encourage people from all age groups to apply.