Grants Specialist

Imua Family Services; Kahului (HI); On-site; USD 50,000 - 70,000; Full time

Job summary

Imua Family Services in Kahului, Hawaii is looking for a Grants Specialist to manage grants applications, proposals, and reports. The successful candidate will coordinate strategies aligned with the agency's priorities while collaborating closely with leadership. Key responsibilities include developing grants strategy, conducting prospect research, and ensuring compliance with grant requirements. The role offers flexibility for both remote and in-person work, with travel within Hawaii needed for meetings and training.

Qualifications

• 3+ years of grant writing and fund development experience.
• Ability to comprehend complex instructions and communicate effectively.
• Detail-oriented with strong organizational skills.

Responsibilities

• Develop and manage annual grants strategy aligning with funding goals.
• Conduct prospect research to identify and solicit new grants.
• Manage proposal submission processes, ensuring timely delivery.

Skills

Grant writing

Fund development

Non-profit work experience

Computer skills (Microsoft Office, Google Workspace)

Communication

Problem-solving

Education

Bachelor’s or Master’s Degree from an accredited college/university

Tools

Microsoft Office

Google Workspace

Grants.gov Workspace

Adobe Acrobat

Bloomerang (or comparable nonprofit CRM)

Project management tools (Asana, Monday, or Trello)

Job description

Summary

This position is responsible for researching, writing and coordinating the grant application process; managing proposals, drafting timely reports, and maintaining grants activity within the organization’s database. The role supports both remote and in‑person work.

Grants Specialist

The Grants Specialist writes, develops, and reports high‑quality grant proposal narratives, applications, and supporting documents. They coordinate and strategize an overall grants management plan aligned with agency program development in close collaboration with the Chief Executive Officer, Chief Financial Officer and Program Directors to support Imua Family Services and our business priorities.

Key responsibilities include:

• Developing and managing an annual grants strategy that aligns with the organization’s overall funding goals.
• Conducting prospect research to identify, cultivate, and solicit new grants; reporting findings to the CEO and CFO.
• Coordinating proposal submission processes and ensuring timely delivery of all required materials.
• Managing the reporting process to ensure compliance with each grant’s requirements.
• Maintaining accurate data on all grant activities and providing regular updates to program directors.
• Assisting program directors in applying for, writing, and submitting grants and funding opportunities.
• Collaborating with the CFO to create necessary budget information for grant submissions and reports.
• Ensuring compliance with all grant reporting obligations required by foundation and corporate donors.
• Supporting funders with newsletters, updates, and on‑site tours.

Employee Standards

Customary Compliance

• Adheres to agency rules, policies, procedures, and guidelines.
• Assists in the care and maintenance of agency equipment and supplies.
• Provides proper notification when late or absent according to policies and procedures.

Fiscal Responsibility

• Adheres to administrative procedures for the agency.
• Manages equipment, materials, supplies, and time within budget.

Quality Improvement

• Uses quality‑improvement tools and techniques to support the organization’s quality in daily work.
• Actively participates in quality‑improvement education, committees, teams, and task forces.
• Develops and adheres to action plans for performance improvement.

Mission

• Exhibits a commitment to the organization’s mission.
• Interacts positively with participants, visitors, volunteers, other agencies, and staff.
• Respects privacy, confidentiality, and appropriate boundaries.
• Maintains a positive attitude, refraining from gossip and negative behavior.
• Projects a good image in public dealings and supports building a high‑quality care organization.
• Demonstrates sensitivity to diverse cultures within the community.

Effective Communication

• Communicates accurately and concisely, listens effectively, and asks pertinent questions.
• Communicates verbally and in writing with other programs and staff.

Staff Relations

• Establishes cooperative relationships with participants, staff, and others.
• Promotes a harmonious and cooperative working environment.

Qualifications

Education and/or Experience

• Bachelor’s or Master’s Degree or equivalent from an accredited college/university.
• Minimum of 3 years of grant writing, fund development, and non‑profit work experience.

Language Skills

• Ability to read, write, and comprehend complex instructions and correspondence.
• Ability to present information effectively one‑on‑one and in groups to clients, partners, agency personnel, and board members.

Reasoning Ability

• Ability to apply common‑sense understanding to carry out detailed written and oral instructions.
• Ability to apply problem‑solving skills in variable situations.

Computer Skills

• Proficient in Microsoft Office, Google Workspace, Bloomerang (or comparable nonprofit CRM), Grants.gov Workspace, Adobe Acrobat. Preferred: Foundation Directory Online, Candid, Instrumentl, Submittable, Foundant, project management tools (Asana, Monday, or Trello), and AI‑assisted research and drafting tools.
• Knowledge of networking and server use for electronic file management.

Physical Demands

The employee is regularly required to drive, walk, sit, communicate, and listen to families and other agencies. The employee must reach, stoop, bend, kneel, crouch, lift (up to 25 lbs), and have manual dexterity for filing and typing. Specific vision requirements include close vision and focus adjustment.

Specifics that may be required depending on the child’s needs

• Potential stooping, kneeling, crouching, reaching, standing, walking, lifting, finger dexterity, grasping, speaking, hearing, seeing, and repetitive motions.
• Medium Work: Exerting up to 50 lbs occasionally, up to 20 lbs frequently, or up to 10 lbs constantly to move objects, occasionally up and down stairs.
• Use of CPI or other formal child restraints as necessary to maintain safety when encountering extreme challenging behaviors.

Travel

Required to travel within Maui County and across the Hawaiian Islands for meetings, seminars, and training. Mainland travel may be required. Work may occur in various environments, including business offices, homes, daycare or classroom settings, and community settings.

Management reserves the right to add, revise, or delete information in this description. Reasonable accommodation will be made to enable qualified individuals with disabilities to perform the essential functions of this position.

EEO STATEMENT

As an EEO employer, Imua Family Services will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, serious medical condition, or status as a protected veteran or spouse. Imua Family Services hires only U.S. citizens and individuals lawfully authorized to work in the U.S.