Grants Programs Lead — Compliance & Reporting

Tennessee-Aquarium; Chattanooga (TN); On-site; USD 33,000 - 36,000; Full time

Job summary

The Tennessee Aquarium seeks a Grant Program Coordinator to own the enterprise grants process, coordinating proposal development, compliance, reporting, and administration. This hands-on role partners with Finance, Development, Conservation, Education, Animal Care, and Operations to ensure award requirements are met and grants are submitted accurately.

Responsibilities span administration, coordination of cross-departmental activities, financial management, and reporting, with emphasis on

Qualifications

• Bachelor's degree in a related field is required.
• Three years of grants administration, nonprofit finance, project management, or related experience preferred.
• Experience administering federal grants and interpreting grant regulations is desirable.
• Professional certification such as PMP, CGMS, or GPC is desirable but not required.
• Excellent project management, organizational, and facilitation skills.
• Working knowledge of federal grant regulations and Uniform Guidance.

Responsibilities

• Maintain the institutional grants calendar and monitor all proposals, reporting, reimbursement, amendment, and closeout deadlines.
• Coordinate grant award kickoff meetings and establish standardized grant files.
• Prepare reimbursement requests, financial reports, supporting schedules, and documentation.
• Monitor compliance with federal, state, local, and private funding requirements, including Uniform Guidance where applicable.
• Coordinate grant closeout activities and retain records in accordance with policies.
• Support internal and external audits.
• Develop and manage proposal workplans and timelines.
• Coordinate activities among departments to ensure timely completion of technical and financial report narratives, reimbursements, contracts, attachments, approvals, and submissions.
• Facilitate meetings and communicate project status to stakeholders.
• Identify schedule risks and recommend corrective actions.

Skills

Project management

Organizational skills

Facilitation

Communication skills

Federal grant regulations knowledge

Education

Bachelor's degree in Accounting, Finance, Business Administration, Public Administration, Nonprofit Management, Communications, or related field

Tools

Grants.gov

Microsoft Office

Adobe Acrobat

Grants management software

Job description

The Tennessee Aquarium seeks a Grant Program Coordinator to own the enterprise grants process, coordinating proposal development, compliance, reporting, and administration. This hands-on role partners with Finance, Development, Conservation, Education, Animal Care, and Operations to ensure award requirements are met and grants are submitted accurately.

Responsibilities span administration, coordination of cross-departmental activities, financial management, and reporting, with emphasis on