Grants Mgr - 90415638 - Washington/New York

Amtrak; Washington (District of Columbia); On-site; USD 113,000 - 147,000; Full time

Benefits offered by this job

Health Insurance

401K with Employer Match

Paid Time Off

Commuter Benefits

Job summary

Amtrak is seeking a financial grants manager to oversee day-to-day administrative and financial management of a portfolio of federal, state, and local grants totaling billions of dollars annually. You will ensure compliance with grant terms and regulations, manage documentation for Single Audits, and support timely financial deliverables.

Responsibilities include monitoring spend, preparing payment requests in SAP and Excel, and collaborating with multiple departments to keep grants on track.

Qualifications

• Bachelor’s Degree in Accounting, Business Administration, or related field, or equivalent combination of education, training, and work experience.
• 7+ years of relevant experience in grants management and finance.
• Experience with federal grants and audits of federal grants.
• Strong numerical and analytical skills with attention to detail.
• Proficiency in Excel, Word and PowerPoint; ability to convey complex data clearly.
• Excellent written and verbal communication; able to work with multiple departments.

Responsibilities

• Manage day-to-day administrative and financial management of grant portfolios worth billions.
• Ensure compliance with contractual terms and federal/state grant regulations.
• Maintain documentation for Single Audits and track deliverables deadlines.
• Prepare payment requests using SAP, Excel, and related tools.
• Support project managers to ensure grant activities comply with agreements.
• Maintain grant files and deadlines in compliance trackers for program staff.
• Attend meetings with federal grantors and project teams.
• Provide data support for internal and external audits.
• Monitor spending to prevent overspending and non-compliant expenses.
• Perform additional tasks to support the Office of Funding and Grants Management.

Skills

Financial analysis

Budgeting

Data analysis

Attention to detail

Excel

Communication

Time management

Audit support

Grant management

Education

Bachelor's in Accounting

Tools

SAP

MS Excel

PowerPoint

Job description

As we move America’s workforce toward the future, our goal is to connect businesses and communities across the country. The safety of our passengers, our more than 20,000 colleagues, the public and our operating environment is our priority, and the success of our railroad is due to your efforts

Our values of ‘Do the Right Thing, Excel Together and Put Customers First are at the heart of what matters most to us, and our Core Capabilities, Building Trust, Accountability, Effective Communication, Customer Focus, and Proactive Safety & Security’ are what every employee needs to know and do to be most impactful at Amtrak. By living the Amtrak values, focusing on our capabilities, and actively embracing and fostering diverse ideas, backgrounds, and perspectives, together we will honor our past and make Amtrak a company of the future.

This position can be based out of Washington DC or New York, NY.

Position Summary

Manage the day-to-day administrative and financial management of a portfolio of grants from federal, state and local entities totaling billions of dollars annually. Ensure compliance with the terms of contractual agreements and with federal and state regulations governing the acceptance and expenditure of grant funds, and manage accurate documentation processes for Single Audits. Ensure timely fulfillment of financial and grant compliance deliverables and deadlines as outlined in funding agreements and federal grant regulations.

Essential Functions

• Ensure fund source information for activities is current.
• Work with various departments to ensure grant structures are set up correctly.
• Monitor spending against grants to ensure authorized amounts are not exceeded and work with other teams to proactively flag potential overspending on grants or non-compliant expenses.
• Provide data support related to internal and external audits.
• Prepare and track required payment requests using SAP, MS Excel and other tools as required.
• Support project managers to ensure activities are being completed in accordance with the provisions of the grants.
• Maintain detailed files and electronic records of grant documents according to generally accepted best practices for grants management.
• Maintain schedules of deadlines in the compliance tracker tool and work with program staff to ensure and maintain compliance.
• Attend meetings with federal grantors and project teams.
• Other tasks, as assigned to support the Office of Funding and Grants Management.

Minimum Qualifications

• Bachelor’s Degree in Accounting, Business Administration, or related field, or equivalent combination of education, training, and work experience.
• 7+ years of relevant experience.
• Demonstrated skills and experience in financial analysis and reporting using budgeting software and spreadsheets (Microsoft Excel).
• Prior experience with direct responsibility managing federal grants and audits of federal grants.
• Excellent math, written and verbal communication skills;
• Demonstrated attention to detail in work products and document management
• Proficiency in using general office software applications including Microsoft Excel, Word and PowerPoint.

Preferred Qualifications

• 9+ years of relevant experience.
• Experience working with SAP Software or other ERP system
• Working knowledge of 2 CFR 200 grant requirements and FAR 31.2
• Previous experience with funds management systems
• Previous experience working with transportation grant programs
• Knowledge of transportation infrastructure, national transportation funding priorities and resources for transportation funding

Minimum KSAs

• Demonstrated PC software skills (Outlook, Excel, Word, PowerPoint, etc.);
• Excellent math, analytical, written and verbal communications skills;
• Ability to work in a fast paced environment and multi-task
• Ability to manage time and complete tasks with minimum supervision
• Demonstrated knowledge of federal grant regulations and requirements;
• Demonstrated skills and experience in financial analysis and reporting using budgeting software and spreadsheets
• Excellent math, written and verbal communication skills;
• Demonstrated attention to detail in work products and document management

Physical Demands

• Constantly or frequently uses a computer to perform a variety of tasks
• Constantly or frequently sits, stands and walks; may lift, carry, push or pull objects of various weights; may reach, kneel, crouch, bend, or twist in order to perform administrative tasks (e.g., filing, retrieving materials from desks and bookcases, moving around an office setting)

Mental Demands

• Must absorb, maintain and recall extensive detail from multiple sources
• Constantly communicates, comprehends and responds to verbal statements and instructions both orally and in writing
• Frequently acquire new knowledge, skills and tasks, both complex and simple, in order to maintain effectiveness in position
• Performs analytical evaluations of data

Working Conditions

• Self directed position expected to perform well with minimal supervision
• Periodically fast-paced, time sensitive environment with changing priorities
• Occasionally subject to changes in tasks and priorities without prior notification, handling multiple projects simultaneously
• Works with others as a member of a team, sometimes outside normal hours
• Subject to travel, sometimes at short notice, throughout NEC region and occasionally outside of it

The salary/hourly range is $113,200.00 – $146,664.00. Pay is based on several factors including but not limited to education, work experience, certifications, etc. Depending on an employee’s assigned worksite or location, Amtrak may consider a geo-pay differential to be applied to the employee’s base salary. Amtrak may offer additional incentive and pay programs to recognize and reward our employees, including a short-term incentive bonus based upon factors such as individual and company performance that is commensurate with the level of the position.

Health and Wellbeing Financial and Retirement Work and Family Life Support

Health, Dental, and Vision Insurance

401K with Employer Match

Generous Paid Time Off

Wellness Programs

Railroad Retirement Benefits

Paid Caregiving Days and Backup Care

Health Savings Account

Public Service Student Loan Forgiveness

Fertility and Family Building Benefits

No-cost Personal Health Advocate

Student Loan Assistance

Adoption and Surrogacy Assistance

Medical Plan Opt-out Credit

Tuition and Education Reimbursement

Paid Family Leave

Life Insurance

Rail Pass Privileges

Short- and Long-term Disability Insurance

Employee Assistance Program

No-cost Financial Advisor Sessions

Commuter and Flexible Spending Accounts

Requisition ID: 167419

Work Arrangement: 06-Onsite 4/5 Days

Relocation Offered: No

Travel Requirements: Up to 25%

You power our progress through your performance.

We want your work at Amtrak to be more than a job. We want your career at Amtrak to be a fulfilling experience where you find challenging work, rewarding opportunities, respect among colleagues, and attractive compensation. Amtrak maintains a culture that values high performance and recognizes individual employee contributions.

Amtrak is committed to a safe workplace free of drugs and alcohol. All Amtrak positions requires a pre-employment background check that includes prior employment verification, a criminal history check and a pre-employment drug screen.

Candidates who test positive for marijuana will be disqualified, regardless of any state or local statute, ordinance, regulation, or other law that legalizes or decriminalizes the use or possession of marijuana, whether for medical, recreational, or other use. Amtrak's pre-employment drug testing program is administered in accordance with DOT regulations and applicable law.

In accordance with DOT regulations (49 CFR

• 40.25), Amtrak is required to obtain prior drug and alcohol testing records for applicants/employees intending to perform safety-sensitive duties for covered Department of Transportation positions. If an applicant/employee refuses to provide written consent for Amtrak to obtain these records, the individual will not be permitted to perform safety-sensitive functions.
• 1143), Amtrak is required to screen applicants for any permanent or interim disqualifying criminal offenses.

Note that any education requirement listed above may be deemed satisfied if you have an equivalent combination of education, training and experience.

Amtrak is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race/color, to include traits historically associated with race, including but not limited to, hair texture and hairstyles such as braids, locks and twists, religion, sex (including pregnancy, childbirth and related conditions, such as lactation), national origin/ethnicity, disability (intellectual, mental and physical), veteran status, marital status, ancestry, sexual orientation, gender identity and gender expression, genetic information, citizenship or any other personal characteristics protected by law.