Grants Manager - Strategic Resource Planning (2026-27)

Young World Physical Education

Oakland (CA)

On-site

USD 90,667 - 115,729

Full time

14 days+

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Job summary

Oakland Unified School District is seeking a Grants Manager - Strategic Resource Planning to lead grant seeking, administration, and coordination of multi-departmental grant projects. This role focuses on ensuring compliance with grant requirements, developing procedures, and supporting sustainability beyond grant periods.

The position handles budget planning, training, and technical assistance to departments, with responsibilities to communicate with funders and prepare grant proposals and

Qualifications

Master’s degree required or equivalent
Significant grant management experience in education/nonprofit preferred
Strong writing, data management, and reporting skills
Ability to coordinate across multiple departments and funders

Responsibilities

Oversee grant administration, reporting, and deliverables
Develop and implement project management tools for tracking milestones
Coordinate grant activities across departments and ensure compliance with grant requirements
Prepare proposals, renewals, and progress reports to funders
Manage budgets, timelines, and procurement related to grants

Skills

Grant writing

Budget management

Project management

Communication

Interdepartmental coordination

Education

Master’s degree in education, social work, public health or related field

Tools

Microsoft Office Suite

Database applications

Job description

Grants Manager - Strategic Resource Planning (2026-27)

Oakland Unified School District, Oakland, California.

Job Details

Job ID: 5838172

Application Deadline: Posted until filled

Posted: Jul 16, 2026 7:00 AM (UTC)

Starting Date: Immediately

Position Type: Full‑Time

Salary: $90,667.70 to $115,729 Per Year

Job Description

Ref. PCN8620

Title: Grants Manager

Reports To: Assigned Supervisor

Department: As Assigned

Classification: Classified Manager

FLSA: Exempt

Work Year/Hours: 261 days/7.5 hours or duty days and hours as assigned

Issued: Created: August 2008, Revised: June 2021

Salary Grade: ADCL 15

Basic Function: The Grants Manager position performs high‑level professional work related to grant seeking, grant administration, and coordinating grant management activities. Grant administration activities may include any or all of the following: develop and catalog external resources in training, grant funding sources, and other grant related resources; provide assistance in determining grant eligibility; provide technical assistance and training to departments in grant writing, preparation, and management; develop and implement administrative procedures and controls for grant application process; facilitate interdepartmental coordination and communication on multi‑departmental grant projects to ensure that grants are processed and administered in a timely manner and according to grant requirements; provide technical expertise in determining grant compliance requirements.

Representative Duties

Essential Functions:

Responsible for the overall administration of the project and management of the grant award including all grant deliverables and reporting requirements.
Develop and implement an effective project management tool for tracking grant deliverables.
Manage the implementation of all required project activities.
Ensure that all funded activities comply with grant award.
Provide leadership in planning program activities and managing operations.
Develop a plan for project sustainability after the grant funding ends.
Provide or manage training and technical assistance to support project development, sustainability, and expansion.
Manage all third‑party agreements including Memoranda of Understanding (MOU) and Letters of Agreement.
Ensure that all program requirements align with culturally and linguistically appropriate goals, policies, and applied standards.
Describe and manage how the organization will collect, manage, and analyze project data.
Create a clear plan for the oversight of grant funds and ensure grant activities comply with approved budget.
Managing timelines, matching funds and regulations and deliverables.
Submit performance progress and financial reports periodically throughout the project period.
Provide leadership to optimizing the grant administration process.
Prepare and monitor budgets.
Collaborate with fiscal to ensure real‑time updates on grant budget, expenses, and timelines.
Communicate with funder on a regular basis to provide progress reports and troubleshoot obstacles to effective grant administration.
Seek and participate in training and technical assistance to support effective grant administration.
Prepare grant proposals and renewals.
Create a realistic performance management system and process that will effectively track performance outputs and outcomes.
Manage evaluation of the performance outcomes.
Recruit, train and supervise grant funded staff in a manner that supports achievement of the stated performance outcomes according to timeline.
Provide cross‑training to department personnel.
Perform related duties as assigned.

Qualifications

The District determines whether a candidate is qualified based on fulfillment of prerequisites, relevant work experience, ability to perform the essential functions, reference checks, effective interpersonal and communication skills demonstrated by interview performance and/or writing samples, and achievement on performance‑based assessments (if applicable) that demonstrate the candidate possesses the requisite knowledge, skills and abilities. Meeting prerequisites only satisfies the initial screening process and does not indicate the candidate is qualified to perform the essential functions of the position.

Knowledge Of

Grant application process and writing of applications
Applicable federal, state, and District codes, regulations, policies and procedures governing work scope
Methods to interpret, apply, and explain rules, regulations, policies and procedures related to work scope
Planning, organization and coordination needed for assigned program
Diverse academic, socio‑economic, cultural, ethnic, and disability backgrounds of District students
Interpersonal skills using tact, patience, and courtesy
Correct English usage, grammar, spelling, and punctuation
Implement plans and evaluate their outcomes
Principles and practices of effective leadership
Principles and practices of supervision and evaluation
Various grant programs available to school districts
Editing rules and guidelines
Standard office practices, procedures, equipment and techniques
Computer operation
Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.) and database applications
Contemporary writing styles
Research methods and funding sources

Ability To

Compose and appropriately format correspondence and reports
Review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project
Work under pressure to meet deadlines for grant opportunities
Take initiative and utilize innovative techniques and ingenuity in preparing grant applications
Interact with various departments of the District
Work flexible hours for research
Travel when required for research and training
Participate as a team player to coordinate grant projects
Develop, write and implement strategic plans and ability to provide necessary documentation to support grant requirements
Model effective communication skills using tact, patience, and courtesy to understand and respond to the needs and expectations of team members and others
Analyze, interpret and communicate data
Plan, organize, and complete work to meet established timelines and deadlines
Analyze situations accurately and adopt effective course of action
Manage multiple projects simultaneously
Implement plans and evaluate their outcomes
Prepare and deliver clear and concise presentations to a variety of audiences
Read, interpret and apply laws, rules and regulations
Supervise, coach, and evaluate the performance of assigned staff

Prerequisites

Master’s degree in education, social work, public health or related field
3 years grant management experience in an educational or nonprofit setting
3 years budget management experience
Competency in project management
Excellent writing and data management skills
Valid California Driver’s License, if applicable

Pre‑Employment Process

Employment eligibility will include fingerprints, tuberculosis and/or other employment clearance.

Working Conditions

Environment: Office and diverse school site environments; driving a vehicle to conduct work; fast‑paced work; constant interruptions.

Physical Requirements: Consistent mental alertness; sitting or standing for extended periods of time; lifting, carrying, pushing and pulling objects up to 30 pounds, occasionally 30+ pounds; bending and twisting at the waist, reaching overhead, above the shoulders and horizontally; dexterity of both hands and fingers while performing duties; seeing and hearing to read, write, use the computer, exchange information, in person or on telephone, and make presentations.

Non‑Discrimination Policy

The Oakland Unified School District does not discriminate in any program, activity, or in employment on the basis of actual or perceived race, religion, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, sex or sexual orientation.

Contact Information