Grants Manager

Nonprofit Westchester; Village/Town of Mount Kisco (NY); Hybrid; USD 61,678,000 - 66,191,000; Part time

Job summary

The Pantry in Mount Kisco, NY is seeking a Grants Manager to lead foundation, corporate, and government funding efforts. You will craft compelling proposals, manage funder relationships, ensure compliance, and report outcomes while working closely with the Director of Development.

This part-time, hybrid role requires strong writing, budgeting, and project-management skills to help nourish our neighbors.

Qualifications

• Experience securing funding from foundations, corporations, and government sources.
• Excellent writing and editing skills with the ability to convey complex information clearly to diverse audiences.
• Strong analytical, budgeting, and project-management abilities.

Responsibilities

• Research and identify grant opportunities and funder priorities.
• Write and submit proposals, LOIs, and applications with compelling narratives.
• Manage the grants calendar, deadlines, and reporting schedules.
• Prepare and submit grant reports and impact updates.
• Support campaigns and events as needed.

Skills

Grant writing

Donor relations

Data analysis

Budgeting

Project management

MS Office

Education

Bachelor’s degree in nonprofit management or related field

Tools

MS Office

Grant management software

Job description

Grants Manager

About The Pantry

The Pantry is the only weekly choice food pantry available to residents of the 21 northern Westchester communities we serve. It provides three in-person food distributions a week and bi-weekly home deliveries. Our staff and volunteers serve several hundred area households weekly.

Our mission is nourishing our neighbors in need, and we envision a northern Westchester community where everyone has enough nutritious food and is empowered to thrive.

Position Summary

The Grants Manager will report to, and work closely with, the Director of Development. The individual will be responsible for securing funding from foundations, corporations, and government sources that support The Pantry’s goals and meet funder guidelines and criteria, through compelling, accurate and timely grant proposals and reports. This person serves as the primary grant writer, manages funder relationships, engages in compliance reporting, and supports special project initiatives. This position requires strong writing, data analysis, program budgeting, project management skills, with an emphasis on outcome measurement.

Key Responsibilities

• Research and identify new grant opportunities
• Write and submit grant proposals, LOIs, and applications
• Manage the grants calendar and deadlines
• Prepare and submit grant reports and impact updates
• Support departmental campaigns and events as needed

Primary Focus Areas

Institutional funding, grant writing, grant reporting, grant compliance

Job Responsibilities

• Lead grant proposal development and submission - preparing and organizing materials for

Proposals, Submitting And Monitoring Grant Applications, Including

• Researching new funding and business development opportunities including foundational and governmental support on a local, state, and federal level.
• Maintaining and building relationships with funders and other strategic partners on a local, state, and national level.
• In partnership with the Director of Development, drafting proposals/LOIs, grant-application narratives, and budgets. Final approval given by the Executive Director.
• Submitting grant applications via paper or online portals, and maintaining a list of user ids and passwords.
• Meeting with funders to explore funding opportunities and fulfilling site-visit requirements.
• Maintaining master calendar of grants and prospects and all associated files and correspondence.
• Maintaining a library of grant-support documents including resumes, bios, IRS forms, Board/staff information.
• Executing thank you letters and facilitating grant contracts/agreements.
• Ensuring acknowledgment of funders/investors via website, e-newsletter, and social media.
• Maintain grant compliance and reporting, including outcome measurement and grant budgets - taking responsibility for meeting high standards of effectiveness, timeliness, and completeness.
• Monitoring and maintaining funder and investor reporting schedules and requirements.
• Tracking progress toward organizational and programmatic outcomes and goals.
• Requesting reimbursements and drawdowns as needed.
• Overseeing grant allocation tracking.
• Drafting compelling progress reports and targeted program updates (e.g. blog posts, press releases, FB and twitter posts) to funders that fully capture programmatic success.
• Assembling all necessary supporting materials and documents including budget reports, outcome measurements, success stories, etc.; submitting reports to funders and investors.
• Researching statistics, trends and data for grant proposals and community advocacy, including performing research and data-gathering.
• Assisting in development of presentations for various stakeholders.
• Other duties as assigned.

Requirements/Qualifications

• Have a passion for Food Insecurity issues.
• Demonstrated analytical and persuasive writing skills experience as well as superior editing skills, including ability to convey complex information in a clear manner to a diverse audience.
• Strong administrative skills and self-motivated with the ability to set priorities and manage multiple tasks under minimal supervision in an effective and efficient manner.
• Intermediate to expert skills in Microsoft Office (specifically Word, Excel and PowerPoint).

Strong Skills And Experience With Donor Development/CRM Software Systems.

• Be collaborative, efficient, enthusiastic, and flexible.
• Bachelor’s degree (or a proven track record of at least 3 years of work experience with nonprofit donors and funders).
• Must have own transportation to attend donor, funder, or industry meetings and events.

Legal & Mission Alignment

• Commitment to Mission: A deep passion for addressing food insecurity and a commitment to the Pantry’s vision of community empowerment and "nourishing our neighbors in need".
• Integrity: Must exercise strict legal and ethical integrity, maintaining the privacy and dignity of all guests, donors, and volunteers in every administrative transaction.
• Eligibility: Must be legally eligible to work in the United States.

Work Schedule

Part time, hybrid schedule with at least one day spent in the Mount Kisco, NY office. Ability to attend occasional events in the morning or evening as needed.

Location

The Pantry - Mount Kisco, NY

Contract Type

Non-Exempt - Part-Time (21 hours/Week)

Salary

Salary: $41.00 - $44.00 Hourly

Additional Salary

Part-Time Salary: $41 - $44 per hour based on experience.

Application Deadline

Application Deadline: Aug 28, 2026

Company Type

Nonprofit