Grants Manager

DISTRICT ATTORNEY KINGS COUNTY; New York (NY); On-site; USD 80,000 - 120,000; Full time

Job summary

Kings County District Attorney’s Office is seeking a Grants Manager within the Fiscal Bureau, to oversee the agency’s robust grants portfolio and a $200 million budget supporting 1,400+ staff. You will manage pre- and post-award activities, ensure budgetary integrity, and coordinate grant submissions and reporting with internal teams and funders.

The role demands strong knowledge of federal and NYS grant regulations, excellent written and oral communication, and proficiency with Microsoft

Qualifications

• Bachelor’s degree with four years of related budgeting/financial administration experience.
• Master’s degree with two years of related grant/budget experience or an equivalent combination.
• Equivalent education/experience with at least one year in budgeting or fiscal management.

Responsibilities

• Maintain and grow grants portfolio; monitor funding levels and changes.
• Oversee pre- and post-award activities for budgetary accuracy and compliance.
• Manage grant application processes; ensure timely proposals and submissions.
• Implement standards to ensure compliance with regulations; document processes.
• Maintain relationships with funders; communicate policy updates and impacts.
• Support fiscal team with financial reports and analyses for stakeholders.
• Forecast grant expenditures and reconcile budgets annually.

Skills

Assertive

Highly organized

Detail-oriented

Interpersonal comm.

Written communication

Oral communication

Time-management

Multi-tasking

Initiative

Teamwork

Education

Master’s degree in economics, finance, accounting, business, or public administration

Bachelor’s degree with 4 years of related budgeting/financial administration experience

Tools

Microsoft Office

Crystal Reports

Financial Management System (FMS)

Job description

The Kings County District Attorney’s Office (KCDA) is one of the largest prosecutors’ offices in the country and is committed to developing and implementing innovative prosecutorial strategies that will fulfill our vision of keeping Brooklyn safe while at the same time ensuring fairness and justice for all. KCDA has an exciting opportunity to work as a Grants Manager. The Fiscal Bureau manages the primary financial functions of the agency with the responsibility of planning and monitoring the agency’s $200 million budget, which supports a staff of more than 1,400 employees ensuring and managing State and Federal revenues; maintaining and reconciling agency bank accounts; payment of invoices annually; and monitoring its financial health by reviewing financial statements and audits.

Under general supervision, with latitude for independent initiative and judgment, the prospective candidate will perform the following duties:

• Maintenance of existing portfolio of grants and funding levels, monitoring external and internal changes which would change funding levels. Grow agency’s portfolio of grants, working to identify potential grant opportunities with key internal personnel to determine appropriateness of fit.
• Oversight and review of pre-and post-award activities to assure budgetary appropriateness, financial reporting accuracy, and compliance of grant expenditures to applicable funder guidelines and governmental directives. Establish mechanisms for preparing, managing, and monitoring project expenditures and ensuring budgetary integrity and control.
• Management of the agency’s grant application process. Establish the timeline and required elements of each proposal, ensuring that all deadlines are met and assuming final full preparation and submission of the grant manuscript.
• Implementation of standards, policies, and procedures to ensure compliance with Federal, State, and private regulations governing grants. Draft written documentation of required processes, procedures, and activities. Collaborate with external agencies and internal personnel to ensure compliance. Identify, mitigate, and resolve complex compliance-related risks and issues in a timely manner.
• Maintaining relationships with funders and staying abreast of all agency notices and updates, as well as upcoming changes in regulatory rules in connection with all post-award matters. Analyze and fully assess impacts of changes for KCDA, including the need for written communications, updates, and changes in policies, procedures, and business processes.
• Support KCDA Fiscal Bureau team members to produce financial reports and analyses for internal and external stakeholders.
• Forecasting expenditures on all grants, tracking expenditures, and reconciling grant budgets and expenditures annually.

Preferred Skills

• Able to be assertive, highly organized, detail-oriented, and have excellent interpersonal written and oral communication skills.
• Organizational, time-management, and multi-tasking skills, including the ability to take initiative, prioritize duties, meet strict deadlines, and work both independently and collaboratively within a team environment.
• Strong knowledge of federal and NYS grant regulations, systems, and processes.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.).
• Familiarity with Crystal Reports and Financial Management System (FMS).

• A master’s degree from an accredited college in economics, finance, accounting, business, or public administration and two years of satisfactory full-time professional experience in one or a combinator of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal management or;
• A bachelor’s degree from an accredited college and four years of satisfactory full-time professional experience in one or a combinator of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal management

Employees of the City of New York may be eligible for federal loan forgiveness programs and state repayment assistance programs. The federal government provides student loan forgiveness through its Public Service Loan Forgiveness Program (PSLF) to all qualifying public service employees. Please visit the Public Service Loan Forgiveness Program site to view the eligibility requirements: https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service

COMMUNITY COORDINATOR - 56058

Minimum Qualifications

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.