Grants Management Specialist

DC Department of Human Resources; Washington (District of Columbia); On-site; USD 85,000 - 110,000; Full time

Job summary

DC Health is seeking a Grants Management Specialist within the Office of the Director, Office of Grants Management to administer, implement, and monitor federal and private grant funds. You will help develop policies, maintain records, and report on all grant activity to support DC Health programs and community partners.

The role emphasizes compliance, risk mitigation, and process improvement, including updating the grants manual with the legal team, managing a grants information database, and

Qualifications

• Specialized Experience: 1 year of experience equivalent to at least the next lower grade level.
• Preferred Qualifications: knowledge of OBM 2 CFR 200, generally accepted accounting and audit principles; knowledge of grants life-cycle, procurement; training is preferred.
• MS Office, Salesforce, and various database management systems are strongly preferred.

Responsibilities

• Manages grants processes to ensure compliance with District regulations and best practices; implementation of efficient business processes; and achievement of best-in-class customer service.
• Updates grants manual in coordination with legal team and other District organizations.
• Ensures quality and consistency of work; identifies areas for improvement and provides training.
• Plans work to be accomplished, sets goals and priorities; stays abreast of current practices and trends in grants management.
• Develops and operates a record system to inventory and track all grants and sub-grants; maintains a grants information database and planning tools.
• Identifies alternative solutions to grants problems, integrates the work of others, and predicts future environments or impact on processing.

Skills

Grants management

Policy guidance

Communication skills

Training

Tools

MS Office Programs

Salesforce

Database management systems

Job description

We are excited in your interest to join DC Health (The District of Columbia Department of Health), a nationally accredited public health department (https://phaboard.org/) Where our Vision is for Washington, D.C. to be the healthiest city in America. We believe that all people - no matter their race, ethnicity, gender identity, sexual orientation, education level, age, language, religion, ability, or geographic location - should have the opportunity to live healthy lives.

DC Health is focused on providing the essential public health services (10 Essential Public Health Services) necessary to protect and promote the health of all people in all communities and remove systemic and structural barriers that have resulted in health inequities through the Core Competencies for Public Health Professionals (PH Core Competencies.)

Role

Bring your professional career to Washington, D.C., the most dynamic and diverse city in the country. Join us as you are appreciated, developed, and rewarded and play a vital role in DC Health achieving our Strategic Priorities and Values:

Promote a culture of health and wellness Servant Leadership and Teamwork Address the social determinants of health Transparency, Integrity and Accountability Strengthen public-private partnerships Strategic Thinking, Creativity and InnovationClose the chasm between clinical medicine and public healthHealth Equity applied to all that we doImplement data driven and outcome-oriented approaches to program and policy developmentKnow our brand and be informed ambassadors

We look forward to reviewing your candidacy, be well and good luck!

Job Summary

This position is located within the Office of the Director, Office of Grants Management (OGM). OGM oversees grants management functions within DC Health, including the development and implementation of policies, procedures, and resources for obtaining and managing federal and private grant funds awarded to DC Health, as well as subgrants issued by DC Health to community partner organizations. OGM’s oversight goals are to ensure compliance with local and federal grants management regulations, to mitigate the risk of fraud, mismanagement and abuse of grant funds received by DC Health and distributed to community partners and increase the capacity of DC Health personnel work efficiently to support these objectives. The incumbent serves as a Grants Management Specialist responsible for a wide range of support activities for DC Health grants management, including activities to improve processes for making, monitoring and assessing the outcomes of federal grants and subgrants. The purpose of the work is to administer, implement, and monitor grants needed for DC Health’s programs, and to document those policies and procedures, maintain records and report on all grant activity within the organization. The position plays a vital role in increasing DC Health’s capacity to identify and manage efficiencies, monitor risk, document compliance, and make timely decisions, including those requiring modifications of grants and subgrants. The incumbent will exercise authority to develop objectives, standards, and key performance indicators for assignments for the purpose of assessing and mitigating risk, tracking and monitoring trends and identifying opportunities for improvement in DC Health’s grants management internal controls.

Major Duties And Responsibilities

Manages grants processes to ensure compliance with District regulations and best practices; implementation of efficient business processes; and achievement of best-in class customer service. Actively updates grants manual in coordination with legal team and other District organizations. Ensures quality and consistency of work. Identifies areas for improvement and enhancement in grants management and provides training. Plans work to be accomplished, and set goals and priorities. Keeps abreast of current practices and trends of grants management and identifies areas for improvement and enhancements in grants management.

Provides policy guidance to program staff through meetings, briefings, seminars or conferences. Maintains contact with grantors, organizations, and entities, as necessary, to ensure compliance. Manages the development and operation of a record system to inventory and track all grants and sub-grants. Establishes and maintains a grants information database and develops and/or maintains grants management planning tools, such as automated systems for financial information and reporting. Identifies alternative solutions to unique grants problems in assigned projects, integrates the work of others as a team or project, and predicts future environments or the impact on future processing.

Qualifications And Education

Specialized Experience: Experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, applicants must have one (1) year of specialized experience equivalent to at least the next lower grade level in the line of progression.

Preferred Qualifications: Possessing knowledge of the OBM 2 CFR 200 (Uniform Administrative Guidance), generally accepted accounting and audit principles, and possessing a basic body of knowledge of the grants management life-cycle, local regulations for grants management and procurement and documented training is preferred. Knowledge of MS Office Programs, Salesforce, and various database management systems is strongly preferred.

Licenses and Certifications

None required.

Working Conditions / Environment

The incumbent must be able to carry out official duties in a variety of settings and conditions. Routine work will occur primarily in an office setting.

Employment Sponsorship

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa currently.

Agency Wide Consideration

Qualified individuals that submit applications for this vacancy may be considered for other current open vacancies for which they qualify within DC Health.

Tour of Duty

Monday - Friday 8:15am - 4:45pm

Area of Consideration

Open to the Public

Promotion Potential

No Known Promotion Potential

Duration of Appointment

Career Service – Permanent

Pay Plan, Series and Grade

CS-1109-13

Collective Bargaining Unit (Union)

This position is not in a collective bargaining unit.

Position Designation

This position has been designated as Security Sensitive. Pursuant to section 410 of Chapter 4 of the D.C. Personnel Regulations; in addition to the general suitability screening, individuals applying for or occupying security sensitive positions are subject to the following checks and tests:

• Criminal background check;
• Traffic record check (as applicable);
• Consumer credit check (as applicable);
• Reasonable suspicion drug and alcohol test; and
• Post-accident or incident drug and alcohol test.

EEO Statement

The District of Columbia Government does not discriminate or retaliate in employment on the basis of race, color, religion, sex, pregnancy, gender identity and expression, national origin, family responsibilities, political affiliation, sexual orientation, marital status, homeless status, disability, genetic information, age, membership in an employee organization, participation in a legally protected activity, parental status, matriculation, personal appearance, credit information, status as a victim or family member of a victim of domestic violence, sexual offense, or stalking, military service, or other non-merit factor.