Grants & Donor Programs Coordinator

Jobtailor; Melville (NY); On-site; USD 42,000 - 62,000; Full time

Job summary

Jobtailor is seeking a detail‑oriented Grants & Development Assistant in Melville, NY to support donations, grants processing, and project coordination. You will help track donors, coordinate cross‑department communications, and assist with dashboards and KPI reporting.

The role requires strong written and verbal communication, multitasking ability, and familiarity with fundraising tools like Salesforce or Blackbaud. A flexible, collaborative environment is expected.

Qualifications

• Proficient with MS Office suite (Word, Excel, PowerPoint, Outlook)
• Strong verbal and written communication skills
• Ability to write quickly and clearly under deadlines
• Excellent interpersonal skills and collaborative mindset
• Able to multitask in a flexible environment

Responsibilities

• Supports pricing out potential donations and placing donation orders
• Monitors international donation requests for timely donations
• Assists grants and sponsorships administrator to review and process grant requests
• Researches and synthesizes information for new projects or initiatives
• Manages grantee database with up-to-date records of donations
• Supports storytelling efforts with grantees by organizing assets
• Assists in drafting acknowledgment letters regarding grants and donations
• Plans, coordinates, and executes multiple projects simultaneously
• Helps coordinate logistics and communication across departments
• Supports managing volunteers for events
• Coordinates plans for on-site and off-site meetings
• Prepares communication of meeting materials and minutes
• Supports preparation of dashboards, KPI reports, and PowerPoint summaries

Skills

MS Office

Communication

Speed writing

Interpersonal skills

Multitasking

Tools

Salesforce

Blackbaud

AI tools

Job description

Jobtailor is seeking a detail‑oriented Grants & Development Assistant in Melville, NY to support donations, grants processing, and project coordination. You will help track donors, coordinate cross‑department communications, and assist with dashboards and KPI reporting.

The role requires strong written and verbal communication, multitasking ability, and familiarity with fundraising tools like Salesforce or Blackbaud. A flexible, collaborative environment is expected.