Grants & Contracts Administrator

University of Rochester; City of Rochester (NY); Hybrid; USD 70,000 - 90,000; Full time

Job summary

University of Rochester’s Warner School of Education & Human Development is seeking a Grants & Contracts Administrator to support sponsored research across the full lifecycle, from proposal development to award management. This hybrid role is based in Rochester, NY, requiring on-site presence 3 days a week with 2 days remote.

You will partner with faculty, manage complex grant budgets, ensure sponsor compliance, and liaise with ORPA and external agencies to advance education and human

Qualifications

• Experience supporting pre- and post-award sponsored research administration.
• Familiarity with federal funding agencies (NSF, NIH, Dept of Education).
• Experience developing and managing grant budgets.
• Strong organizational and multitasking abilities.
• Excellent communication and collaborative approach.

Responsibilities

• Partner with faculty to develop and submit competitive grant proposals.
• Build and manage complex grant budgets and ensure sponsor compliance.
• Support both pre- and post-award sponsored research activities.
• Serve as liaison with ORPA and external funding agencies.
• Guide faculty through sponsor requirements, policies, timelines, and award management.
• Identify opportunities to improve research administration processes and enhance faculty support.

Skills

Sponsored research admin

Pre-award & Post-award

Budget management

Communication skills

Organizational skills

Education

Bachelor's degree

Job description

The Warner School of Education & Human Development at the University of Rochester is seeking a Grants & Contracts Administrator to play a key role in supporting research that advances education, human development, and meaningful societal impact.

Location & Schedule: This is a hybrid position based in Rochester, NY, with an expectation of 3 days per week onsite and 2 days remote. This is not a fully remote position. Candidates must be able to work onsite in Rochester on a weekly basis.

Working closely with the Associate Dean for Research, you'll serve as Warner's primary resource for sponsored research—partnering with faculty throughout the full lifecycle of externally funded projects, from proposal development and submission through award management and closeout.

This is an opportunity to work in a highly collaborative, consultative environment where your expertise will directly support researchers as they secure and manage funding from agencies such as the National Science Foundation (NSF), National Institutes of Health (NIH), and the U.S. Department of Education.

What You'll Do

• Partner with faculty to develop and submit competitive grant proposals.
• Build and manage complex grant budgets and ensure sponsor compliance.
• Support both pre- and post-award sponsored research activities.
• Serve as Warner's liaison with the University's Office for Research and Project Administration (ORPA) and external funding agencies.
• Guide faculty through sponsor requirements, policies, timelines, and award management.
• Identify opportunities to improve research administration processes and enhance faculty support.

What We're Looking For

We're looking for someone who brings experience in sponsored research administration and enjoys partnering with researchers to help move important work forward. Ideal candidates will have:

• Experience supporting pre- and post-award sponsored research administration.
• Knowledge of federal funding agencies such as NSF, NIH, or the U.S. Department of Education.
• Experience developing and managing grant budgets.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent communication skills and a collaborative, customer-focused approach.
• Bachelor's degree required; research administration experience required (2+ years).

Why Join the University of Rochester?

At the Warner School, you'll have the opportunity to support research that makes a difference in education and communities around the world. You'll work alongside dedicated faculty and University partners in a collaborative environment where your expertise directly contributes to advancing meaningful scholarship and innovation.