Grants Budget Specialist - Bursky Public Health

Washington University in St. Louis; St. Louis (MO); Hybrid; USD 53,000 - 91,000; Full time

Benefits offered by this job

Vacation and holidays

Metro U-Pass transit benefit

Tuition assistance for employee

Job summary

Washington University in St. Louis is seeking an experienced Grants Budget Specialist to support the pre-award lifecycle. You will help faculty develop competitive proposals, prepare budgets, and ensure compliance across sponsor guidelines.

The role blends analysis, collaboration, and meticulous budgeting across multiple departments. This position is primarily remote with on-campus meetings at least monthly.

Qualifications

• Bachelor’s degree or equivalent combination of education/experience.
• 2 years of relevant experience.
• Knowledge of RMS (Research Management System) and SUBS; understanding sponsor guidelines.

Responsibilities

• Proposal/Grant Management: support proposal development and submission, budgeting, justifications, and compliance.
• Award Management: monitor NOA, RPPRs, revised budgets, and transfers.
• Research Compliance: gather biosketches, protocols, and other supporting documents.
• Research Reporting: track grants in online systems and generate standard reports.

Skills

Analytical thinking

Oral communications

Written communications

Deadline management

Interpersonal communication

Maintaining composure

Education

Bachelor's degree or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft Office

Adobe Acrobat

IBM Cognos Analytics

Workday Software

Microsoft Teams

Job description

## Grants Budget Specialist - Bursky Public HealthApply: On Campus/Onsite: Washington University Danforth Campus: Full time: Posted Today: JR98084# **Location**ST. LOUIS, MO 63105# **Scheduled Hours**37.5# **Position Summary**The Bursky School of Public Health is seeking an experienced pre-award research administration professional with a collaborative spirit, a sharp eye for detail, and a mission-driven approach to supporting research. In this role, you will play a critical part in the sponsored project lifecycle, helping faculty develop high-quality, competitive proposals that are responsive to sponsor requirements and successfully submitted on time. The Grants Budget Specialist provides comprehensive budget development and financial support for sponsored research proposals. The Specialist works closely with faculty, research leadership, and administrative staff throughout the pre-award process, including proposal development and submission, budget preparation and review, subaward coordination, just-in-time requests, and proposal-related compliance. The position serves as a trusted resource to faculty, helping translate research plans into accurate, compliant, and financially sound proposal budgets. This position is primarily remote, with an expectation of attending on-campus meetings at least once per month and participating in additional in-person activities as needed.# **Job Description****Primary Duties & Responsibilities:**Proposal / Grant Management* Performs pre-award job duties in response to specific proposal guidelines and terms and conditions.* Works with faculty in proposal preparation and submission.* Manages budgeting, analysis, justifications for proposals; gathers information for protocols and non-technical proposal components as needed.* Stays current on federal and university developments regarding research administration and complex regulations.* May coordinate the submission, work with PI to prepare budget, and obtain pricing quotes from other departments.* Compiles and ensures accurate regulatory compliance of necessary data collected from various sources.* Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines.* Prepares and reviews all agency forms for submission.* Enters grant budgeting documents on line, as needed.* Obtains PI and institutional signatures for proposal submissions.* Initiates subaward setup through SUBS system. Uploads pre-award documents and hands it off to Post-award to enter fund number.* Coordinates with the Post-award unit and OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements in the SUBS system.Award Management* Provides internal notice of award (NOA), including sponsor award documents, to SPA and PI, noting any special terms and conditions as well as committed effort.* Monitors and works with PI to submit annual agency reports (e.g., Research Performance Progress Reports/RPPRs).* Teams with the Post-Award unit on revised budgets.* Oversees and coordinates the proper transfer of PI grants and contracts into Wash U.Research Compliance* Coordinates the necessary proposal documents support with internal and external requests for grant-related information (i.e. current biosketches, trainee information, and human/animal protocol approvals, other support).Research Reporting* Tracks and maintains online database via Monday.com of grants submitted, awarded, rejected, etc.**Working Conditions:**Job Location/Working Conditions* Normal office environment.* May travel to attend training sessions / seminars. Physical Effort* Typically sitting at desk or table.* Repetitive wrist, hand or finger movement.Equipment* Office equipment.The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.# **Required Qualifications****Education:**Bachelor’s degree or combination of education and/or experience may substitute for minimum education.**Certifications****/Professional Licenses****:**No specific certification/professional license is required for this position.**Work Experience:**Relevant Experience (2 Years)**Skills:**Not Applicable**Driver's License:**A driver's license is not required for this position.# **More About This Job**## Preferred Qualifications* Knowledge of RMS (Research Management System) and SUBS.* Knowledge of agency guidelines.# **Preferred Qualifications****Education:**No additional education unless stated elsewhere in the job posting.**Certifications****/Professional Licenses****:**No additional certification/professional licenses unless stated elsewhere in the job posting.**Work Experience:**No additional work experience unless stated elsewhere in the job posting.**Skills:**Accounting, Adobe Acrobat, Analytical Thinking, Computerized Accounting, Computer Literacy, Deadline Management, Grant Administration, IBM Cognos Analytics, Interpersonal Communication, Learning New Technologies, Maintaining Composure, Microsoft Excel, Microsoft Office, Microsoft OneNote, Microsoft Teams, Microsoft Word, Oral Communications, Workday Software, Written Communication# **Grade**G11# **Salary Range**$53,100.00 - $90,600.00 / AnnuallyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.# **Questions**For frequently asked questions about the application process, please refer to our External Applicant FAQ.# **Accommodation**If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.# **Pre-Employment Screening**All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.# **Benefits Statement**Personal* Up to 22 days of vacation, 10 recognized holidays, and sick time.* Competitive health insurance packages with priority appointments and lower copays/coinsurance.* Take advantage of our free Metro transit U-Pass for eligible employees.* WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.Wellness* Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!Family* We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.* WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/