Grants Associate

RFCUNY Research Foundation of the City University of New York; United States; On-site; USD 47,000 - 67,000; Full time

Benefits offered by this job

RFCUNY Employee Benefits

Job summary

RFCUNY SPaR is hiring a Grants Associate to support the full lifecycle of externally funded projects, from proposal development through award administration and closeout.

The role may focus on pre-award, post-award, or a mix, requiring strong knowledge of USG donor requirements, budgeting, and compliance. The position emphasizes meticulous documentation, collaboration across campuses, and timely reporting.

Qualifications

• Bachelor’s degree and at least three years related experience.
• Familiar with USG donor requirements incl NIH/DHHS.
• Ability to work under deadlines in a fast-paced environment.

Responsibilities

• Pre-award: reviews funding announcements and guides proposal teams.
• Pre-award: coordinates preparation of proposals and budgets.
• Pre-award: supports proposal teams on sub-awards.
• Post-award: assists with hiring and expense reimbursement.
• Post-award: handles procurement needs and reporting requirements.

Skills

USG regulations

Deadline driven

Customer service

Team collaboration

Education

Bachelor’s degree in a related field

Tools

Microsoft Office

Workday

Adobe Acrobat

Job description

Primary Location: CUNY SCHOOL OF PUBLIC HEALTH & HEALTH POLICY Bargaining Unit: No POSITION DETAILS

Thank you for considering a career with the Research Foundation of The City University of New York (RFCUNY). The team at RFCUNY is made up of dedicated, talented professionals committed to providing the services that allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries. We are pleased that you are interested in exploring opportunities to join RFCUNY.

The Graduate School of Public Health and Health Policy (CUNY SPH) is dedicated to providing cutting edge graduate degree programs and to identifying, designing, implementing and evaluating public health initiatives that promote social justice. The mission of the school is to promote public health policies to improve the health of populations. CUNY SPH faculty members are recognized leaders in health policy, community health interventions, epidemiology and biostatistics, environmental and occupational science, nutrition, sexual and reproductive health and public health informatics, among other areas. Faculty and students are actively engaged in promoting healthy cities in a healthy world. CUNY SPH is located in the heart of Harlem in New York City.

The CUNY SPH Policy is looking to hire a Grants Associate in our Sponsored Programs and Research Department (SPaR). SPaR supports the full lifecycle of externally funded projects, from proposal development through award administration and closeout. Depending on business needs and organizational priorities, the Grants Associate may focus primarily on pre-award activities, post-award activities, or a combination of both.

Key Responsibilities

• Pre-award: Reviews funding announcements and provides guidance to proposal teams.
• Pre-award: Coordinates the preparation and production of proposals/submissions ensuring they contain all required information and data, and comply with donor requirements and the university and school policies and requirements.
• Pre-award: Supports proposal teams in developing budgets and sub-award packages.
• Pre-award: Coordinates with other college and university grants officers on project proposals for multi-site proposals.
• Pre-award: Submits proposal application packages through Cayuse and/or any other portal including foundation portals, grants.gov and ASSIST.
• Post-award: Assists Pls with the hiring of project staff and ensures proper reimbursement of project expenses.
• Post-award: Supports Pls with their project’s procurement needs (MOUs, consultants, sub-awards).
• Post-award: Provides administrative support and guidance to researchers and administrators with regards to applicable federal, state, local, University, and College regulations, laws, and policies.
• Post-award: Coordinates the award reporting requirements (quarterly and/or annual technical reports) and required prior approval actions in collaboration with project administrators.
• Post-award: Works closely with legal advisors, at both the Research Foundation of CUNY (RF) and CUNY Central Offices, on the review of contractual documents.
• Post-award: Collects information on, monitors, and reports on the advancement and completion of sponsored research projects and compliance.
• Post-award: Contributes to the completion of grants-related reports.
• Post-award: The Grants Associate may be assigned special projects outside of the responsibilities listed in this job description.
• Post-award: Other duties as assigned.

Education and Experience

• Bachelor’s degree in a related field from an accredited institution, and no fewer than three years (3) of related experience, as evidenced in assisting in securing or conducting sponsored programs.

Required Qualifications

• Working knowledge of U.S. Government (USG) and non USG donor requirements and regulations, including but not limited to NIH and DHHS.
• Self motivated, entrepreneurial, and results driven, with a strong customer service orientation.
• Proven ability to work effectively in a deadline driven, fast paced, and multi tasking environment.
• Ability to work both independently and collaboratively within a multicultural team.
• Strong attention to detail with exceptional organizational skills.

Technical Skills and Work Environment

• Strong interpersonal, communication, analytical, and leadership skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.
• Working knowledge of Workday preferred.

Pay Range: $41.20 to $41.20 per hour

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges. RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.