Grants and Contracts Accountant

Creative Financial Staffing, LLC; Portland (OR); On-site; USD 58,000 - 63,000; Full time

Benefits offered by this job

Healthcare

401(k) matching

Paid time off

Hybrid work

Job summary

Creative Financial Staffing, LLC is seeking a Grants and Contracts Accountant to support grant accounting, invoicing, and compliance for a grant-funded nonprofit. You will work with program managers to monitor budgets, ensure GAAP adherence, and assist with audits, with on-site training in Portland and potential hybrid work post-onboarding.

The role requires 2–4 years of accounting experience, Excel proficiency, and experience with grant contracts and funder invoicing.

Qualifications

• 2–4 years of accounting experience, preferably within non-profit or grant-funded settings.
• Direct experience reviewing grant contracts, preparing funder invoices, and monitoring program budgets.
• Proficiency in Microsoft Excel and computerized accounting systems.
• On-site in Portland, OR for training, with potential 1–2 days per week hybrid after onboarding; 9:00 AM–6:00 PM hours.

Responsibilities

• Invoicing & Revenue Tracking: Prepare and submit monthly billing for grant funds with supporting documentation; track and reconcile funder receivables.
• Compliance & Contract Review: Review grant agreements and program budgets to verify allowable expenses, appropriate account coding, and adherence to restricted fund guidelines.
• Program Collaboration: Partner with program managers to monitor budget execution, evaluate expenditure rates, and resolve budget variances.
• General Ledger & Financial Reporting: Post monthly journal entries, set up new grant contracts in accounting systems, support month-end close, and assist with annual audit preparations.
• System Optimization: Identify and implement process improvements to enhance tracking, reporting efficiency, and internal financial controls.

Skills

Accounting experience

Budget monitoring

Excel proficiency

Tools

Sage Intacct

Accounting software

Job description

Grants and Contracts Accountant

About the Role

This position supports the financial operations and grant compliance for a community-based, grant-funded non-profit organization. Reporting directly to the Grants Accounting Manager, the Grants and Contracts Accountant plays a central role in ensuring proper fund accounting, invoice preparation, contract setup, and budget monitoring across various public and private funding streams.

The position collaborates closely with internal program managers and external partners to ensure all expenditures align with donor restrictions, GAAP standards, and regulatory guidelines.

Key Responsibilities

• Invoicing & Revenue Tracking: Prepare and submit accurate monthly billing for grant funds with supporting documentation; track and reconcile funder receivables and investigate account discrepancies.

• Compliance & Contract Review: Review grant agreements and program budgets to verify allowable expenses, appropriate account coding, and adherence to restricted fund guidelines.

• Program Collaboration: Partner with program managers to monitor budget execution, evaluate expenditure rates, and resolve budget variances.

• General Ledger & Financial Reporting: Post monthly journal entries, set up new grant contracts in accounting systems, support month-end close, and assist with annual audit preparations.

• System Optimization: Identify and implement process improvements to enhance tracking, reporting efficiency, and internal financial controls.

Requirements

• 2–4 years of experience in accounting or financial services, preferably within non-profit or grant-funded settings.

• Direct experience reviewing grant contracts, preparing funder invoices, and monitoring program budgets.

• Proficiency in Microsoft Excel and computerized accounting systems.

• Location & Hours: On-site in Portland, OR for training, with potential for 1–2 days per week hybrid work after onboarding; full-time hours (9:00 AM – 6:00 PM).

Preferred Qualifications

• Prior experience utilizing Sage Intacct accounting software.

• Specialized experience managing public agency, state, or municipal grant billing.

Compensation & Benefits

• Annual Base Salary: $58,000 – 63,000

• Schedule: Full-Time (9:00 AM – 6:00 PM), with hybrid potential (1–2 days remote post-onboarding)

• Healthcare: Employer-paid medical, dental, and vision insurance for employees (with affordable family coverage)

• Retirement Plan: 401(k) retirement plan with a 6% match

• Time Off: Paid vacation plus 16 paid holidays annually

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