Grants Analyst II (Remote) - Bursky Public Health

Washington University in St. Louis; United States; Remote; USD 53,000 - 91,000; Full time

Job summary

Washington University in St. Louis is seeking an experienced Grant Analyst to manage post-award financial activities for sponsored projects. The role requires collaboration with faculty and staff to ensure compliant budgeting, reporting, and closeout processes.

The position emphasizes monitoring expenditures, salary and effort, subawards, and grant reporting, with remote work options and periodic on-campus meetings.

Qualifications

• Bachelor's degree or combination of education and/or experience may substitute for minimum education.
• 2 years relevant research administration experience.
• Knowledge of RMS (Research Management System) and SUBS preferred.
• Familiarity with sponsor guidelines and reporting requirements.

Responsibilities

• Manages and monitors sponsored projects budgets and ensures expenditures and reconciliation.
• Approves purchasing documents and guides expenditures per grant policies.
• Prepares monthly financial reports for PIs and leadership.
• Tracks and reports grant closeout activities and required reports.

Skills

Accounting

Adobe Acrobat

Analytical Thinking

Microsoft Excel

Microsoft Word

Microsoft Teams

Workday Software

IBM Cognos Analytics

Interpersonal Communication

Written Communication

Education

Bachelor's degree

Tools

RMS (Research Management System)

SUBS

IBM Cognos Analytics

Workday Software

Job description

Location

Remote, US

Scheduled Hours

37.5

Position Summary

The Bursky Public Health is seeking an experienced post-award research administration professional with a collaborative spirit, a sharp eye for detail, and a mission-driven approach to supporting research. The Grant Analyst will work closely with faculty, Research Administrators, school staff, and University partners to ensure awards are financially sound, compliant with sponsor and University requirements, and effectively managed throughout the award lifecycle.

The position will serve as a key financial resource to faculty and research teams, providing guidance on expenditures, budget management, salary and effort, subawards, financial reporting, rebudgeting, and award closeout. The Analyst will proactively monitor sponsored project activity, identify potential financial issues, and work with faculty and research administration staff to develop solutions. The position is primarily remote, with an expectation of attending on-campus meetings at least monthly and participating in additional in-person activities as needed.

Job Description

Primary Duties & Responsibilities:

• Manages and monitors sponsored projects budgets and ensures appropriate and timely expenditures and reconciliation of funds.
• Approves purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policies.
• Checks for accuracy and provides complex troubleshooting error resolutions/solutions for fund profile setups and financial reports.
• Prepares monthly financial reports on all research accounts and distribute/discuss with PIs and senior leadership.
• Assists Sr. RA in reconciling funds and monitoring spending levels, overdrafts, and cost sharing commitments.
• Performs other duties as assigned including assisting senior leadership with special projects as requested.
• Monitors and works with PI to submit annual agency reports (e.g., Research Performance Progress Reports/RPPRs).
• Teams with the Pre-Award unit on revised budgets.
• Oversees and coordinates the proper transfer of PI grants and contracts into Wash U.

Research Compliance

Coordinates the necessary support with internal and external requests for grant-related information (i.e. current biosketches, trainee information, and human/animal protocol approvals, other support).

Research Reporting

Tracks and maintains online database via Monday.com of grants submitted, awarded, rejected, etc.

Grant Closeout

• Serves as responsible for closure of sponsored projects accounts.
• Submits final progress report and invention statement (if applicable) to the appropriate agency.
• Follows up with PI and facilitates submission of delinquent final technical, outcomes, patent, and property reports.

Working Conditions

• Normal office environment.
• May travel to attend training sessions / seminars.

Physical Effort

Typically sitting at desk or table.

Repetitive wrist, hand or finger movement.

Equipment

Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor's degree or combination of education and/or experience may substitute for minimum education.

Certifications /Professional Licenses :

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

Preferred Qualifications

Knowledge of RMS (Research Management System) and SUBS.

Knowledge of agency guidelines.

Education:

No additional education unless stated elsewhere in the job posting.

Certifications /Professional Licenses :

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Accounting, Adobe Acrobat, Analytical Thinking, Computerized Accounting, Computer Literacy, Deadline Management, Grant Administration, IBM Cognos Analytics, Interpersonal Communication, Learning New Technologies, Maintaining Composure, Microsoft Excel, Microsoft Office, Microsoft OneNote, Microsoft Teams, Microsoft Word, Oral Communications, Workday Software, Written Communication

Grade

G11

Salary Range

$53,100.00 - $90,600.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department bud