Grants Analyst I, College of Education and Human Development

University of Delaware; Newark (DE); On-site; USD 55,000 - 75,000; Full time

Job summary

The University of Delaware in Newark, DE seeks a Grants Analyst I to support pre- and post-award activities for the CEHD. You will help develop competitive proposals, prepare budgets, ensure compliance with university and sponsor guidelines, and maintain financial operations with a focus on accuracy and timeliness.

Collaborating with cross-functional teams, you will monitor expenditures, assist with budget analyses, and help prepare sponsor reports while ensuring adherence to 2 CFR 200 and

Qualifications

• Bachelor's degree in Business Administration, Accounting, Finance or a related field with two years job-related experience or an equivalent combination of education and experience.
• Knowledge of University of Delaware's PeopleSoft Grants and sponsor grant processing systems e.g., Research.Gov, CAYUSE (grants.gov), etc. preferred.
• Experience operating in a research intensive, higher education environment required.
• Ability to work independently. A high level of critical thinking, problem-solving, decision-making and attention to detail is required.
• Ability to interact well with people of all ages and diverse backgrounds.
• Ability to communicate effectively with cross-functional, agile, collaborative teams on a variety of research management topics.
• Ability to handle multiple tasks simultaneously.
• Ability to adjust to a changing environment.
• Ability to develop, plan, and implement short and long-range goals.
• Effective analytical and technical skills are required.
• Experience with financial and budget planning.
• Skill in budget preparation and management of contracts and grants.
• Ability to use advanced cost analysis techniques (Excel).
• Ability to analyze budgetary expenditures for compliance with approved budget, and policies and procedures.
• Ability to gather and analyze statistical data and generate ad-hoc reports that are meaningful and understandable to those not familiar with the data being reported.
• Knowledge of 2 CFR 200 Uniform Guidance and other pertinent external regulations preferred. Ability to interpret, adapt and apply guidelines and procedures.

Responsibilities

• Pre-Award: Assist with development of competitive proposals to secure independent funding for projects.
• Pre-Award: Manage internal funding applications and select external portfolio types.
• Pre-Award: Participate in meetings to discuss timeline and sponsor requirements for submission of budgets and documents.
• Post-Award: Support monthly account summaries of budget, expenses and obligations for select grants and contracts.
• Post-Award: Analyze and evaluate awarded grants to stay in line with terms and prevent audit findings.
• Post-Award: Review, approve and monitor grant expenditures for allowability and reasonableness.
• Post-Award: Support no-cost extensions, budget reallocations, and supplemental funding requests.
• General: Schedule routines with internal FSU team and UD collaborators to support activities.
• General: Setup and maintain project folders and ensure proper record retention.
• General: Perform other job-related duties as assigned.

Skills

Analytical thinking

Budgeting

Communication

Problem solving

Attention to detail

Multitasking

Team collaboration

Adaptability

Education

Bachelor's degree in Business Administration, Accounting, Finance or related field

Equivalent combination of education and experience

Tools

PeopleSoft Grants

Research.Gov

CAYUSE

grants.gov

Job description

Grants Analyst I, College of Education and Human Development

Job no: 504040
College / VP Area: College of Educ & Human Dev
Work type: Staff
Location: Newark, DE
Categories: Grants & Contracts

Pay Grade: 29E

Context of Job:

Under the general direction of the Senior Grants Analyst with support of Grants Analyst II within the Financial Services Unit (FSU), the Grants Analyst supports pre and post award activities relating to budget planning, development, control, and administration of financial operations within the College of Education and Human Development (CEHD). They actively collaborate and maintain productive relationships with constituencies related to contract and grant operations.
The Grants Analyst will provide support to develop competitive grant proposals, assist in preparation of project budgets, and ensure that submission guidelines are followed. They will apply University processes and provide analysis to track and manage financial activities to ensure compliance with University, College, Federal, state and sponsor agency guidelines.

Major Responsibilities:

Pre-Award

• Assist with development of competitive proposals to secure independent funding for projects.
• Manage internal funding applications and select external portfolio types.
• Pasticipate in meetings to discuss timeline and checklist of sponsor requirements in preparation of submission to ensure completion of proposal materials including budgets, statement of work and other sponsor and Research Office required documents.
• Ensure all components of proposal including budget, budget justification, and support documents are correctly entered into PeopleSoft and other sponsor sites as required per solicitation.
• Assist with coordination and submission of complete proposal package.

Post-Award

• Support monthly account summaries of budget, expenses and obligations for select grants and contracts.
• Analyze and evaluate awarded grants, contracts, and subcontract requirements during the life of award to maintain consistency with terms and conditions to reduce the chance of an audit finding.
• Review, approve and monitor grant expenditures and documentation to ensure they are processed in a timely manner. Ensure expenses are allowable, allocable, and reasonable based on project, budgetary, sponsor and University guidelines and Uniform Guidance.
• Support award no cost extensions, budget reallocations and supplemental funding requests.
• Review and support tracking of personnel effort through the Labor Allocation Module to reflect project commitments and budget constraints.
• Support required sponsor financial reports (quarterly, annually, etc.) and award close-out.
• Act as backup for Financial Processor and assist with purchases and reconciliation as required.
• Act as FSU liaison on various tasks such as Delegated Authorities and Talent Link new hire entries.
• Support the preparation, processing, approvals and reconciliation of journal vouchers, purchasing cards, purchase orders, web forms (vendor payments, payments to individuals, cash transmittals, payroll).
• Assist in complying with audit requests from the Research Office, University or outside organizations.
• Recommend changes to current procedures, as appropriate, to enhance accuracy and integrity of data.

General

• Schedule routines with internal FSU team and other UD collaborators to support and manage pre and post award activities to ensure effective communication and positive working relationships.
• Setup and maintain project folders that will be used throughout the life of the award to maintain contract and grant documents. Manage record retention of financial data.
• Perform other job-related duties as assigned.

Qualifications:

• Bachelor's degree in Business Administration, Accounting, Finance or a related field with two years job-related experience or an equivalent combination of education and experience.
• Knowledge of University of Delaware's PeopleSoft Grants and sponsor grant processing systems e.g., Research.Gov, CAYUSE (grants.gov), etc. preferred.
• Experience operating in a research intensive, higher education environment required.
• Ability to work independently. A high level of critical thinking, problem-solving, decision-making and attention to detail is required.
• Ability to interact well with people of all ages and diverse backgrounds.
• Ability to communicate effectively with cross-functional, agile, collaborative teams on a variety of research management topics.
• Ability to handle multiple tasks simultaneously.
• Ability to adjust to a changing environment.
• Ability to develop, plan, and implement short and long-range goals.
• Effective analytical and technical skills are required.
• Experience with financial and budget planning.
• Skill in budget preparation and management of contracts and grants.
• Ability to use advanced cost analysis techniques (Excel).
• Ability to analyze budgetary expenditures for compliance with approved budget, and policies and procedures.
• Ability to gather and analyze statistical data and generate ad-hoc reports that are meaningful and understandable to those not familiar with the data being reported.
• Knowledge of 2 CFR 200 Uniform Guidance and other pertinent external regulations preferred. Ability to interpret, adapt and apply guidelines and procedures.

Notice of Non-Discrimination and Equal Opportunity

The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VI and VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.