GRANTS ADMINISTRATOR II (Pre-Award Specialist)

Scripps Research; San Diego (CA); On-site; USD 41,000 - 55,000; Full time

Benefits offered by this job

Retirement plans with employer contrib

Health and welfare plans

Flexible Spending Accounts

Generous vacation and sick leave

Job summary

Calibr-Skaggs Institute for Innovative Medicines, a division of Scripps Research, seeks a Grants Administrator II – Pre-Award Specialist to join our La Jolla campus. You will manage pre-award activities, coordinate proposal submissions, and refine budgets alongside faculty and grants staff.

Role requires strong analytical, verbal and written communication, plus familiarity with NIH guidelines and grant systems. On-site work at La Jolla campus with comprehensive benefits.

Qualifications

• Bachelors degree or the equivalent combination of education, training and experience.
• Minimum 3 years of experience in a pre-award grant and contract administration office with responsibility for independent preparation and submission of proposals.

Responsibilities

• Coordinate all aspects of pre-award applications and document submission with stakeholders.
• Lead weekly proposal check-in meetings with PIs, program manager, grants staff, and science comms team.
• Review grant docs for accuracy, reporting, and conformance with guidelines.
• Ensure animal/human subjects and subcontract requirements are met when applicable.
• Record grant data in the electronic grants management system and update tracking worksheets.
• Stay current on funding agency regulations and NIH guidelines.

Skills

Grant management

Budgeting

Proposal coordination

NIH guidelines

Communication

Time management

Streamlyne

Workday

Education

Bachelors degree

Tools

Streamlyne

Workday

Job description

About Us

Calibr-Skaggs Institute for Innovative Medicines was founded on the principle that the creation of new medicines can be accelerated by pairing world-class biomedical research with state-of-the-art drug discovery and development capabilities. Calibr-Skaggs is a division of Scripps Research, a first-of-its-kind, nonprofit translational research institute dedicated to creating the next generation of medicines. Scripps Research is ranked the most influential institution in the world for its impact on innovation. Our educational and training programs mold talented and committed students and postdocs into leading-edge scientists. Leveraging the unique scientific environment of Scripps Research, impacting translational sciences, Calibr-Skaggs has created a portfolio of drug candidates, and is shaping a new paradigm for advancing nonprofit biomedical research to impact patients while reinvesting in further innovative research. We expand basic knowledge in the biosciences and use these fundamental advancements to develop profound innovations that improve wellbeing. Calibr-Skaggs’ drug development portfolio spans a broad range of human diseases, including cancer, autoimmunity and inflammatory diseases, metabolic and cardiovascular diseases, infectious and neglected tropical diseases, as well as age-related and degenerative diseases. If you have a passion for making a difference, this could be your opportunity to join our transformative team.

About Us

Calibr-Skaggs Institute for Innovative Medicines was founded on the principle that the creation of new medicines can be accelerated by pairing world-class biomedical research with state-of-the-art drug discovery and development capabilities. Calibr-Skaggs is a division of Scripps Research, a first-of-its-kind, nonprofit translational research institute dedicated to creating the next generation of medicines. Scripps Research is ranked the most influential institution in the world for its impact on innovation. Our educational and training programs mold talented and committed students and postdocs into leading-edge scientists. Leveraging the unique scientific environment of Scripps Research, impacting translational sciences, Calibr-Skaggs has created a portfolio of drug candidates, and is shaping a new paradigm for advancing nonprofit biomedical research to impact patients while reinvesting in further innovative research. We expand basic knowledge in the biosciences and use these fundamental advancements to develop profound innovations that improve wellbeing. Calibr-Skaggs’ drug development portfolio spans a broad range of human diseases, including cancer, autoimmunity and inflammatory diseases, metabolic and cardiovascular diseases, infectious and neglected tropical diseases, as well as age-related and degenerative diseases. If you have a passion for making a difference, this could be your opportunity to join our transformative team.

POSITION TITLE

Grants Administrator II - Pre-Award Specialist

Position Summary

The Grants Administrator II – Pre-award Specialist reports to the Calibr Associate Director, Grants and provides professional-level administrative expertise and project management in the preparation and review of grant and contract applications; coordinates the submission of various funding applications through sponsor submission portals, which includes interacting with administrative support staff, faculty, and other key stakeholders to refine proposal elements, such as project budgets; ensure compliance with sponsor guidelines for proposal submissions, maintain accurate records of grant submissions, and promptly submit all manner of applications, such as competing proposals, revisions, non-competing continuations, foundation submissions, contracts, sub-awards, etc.; Assists in accurate record keeping, renewals, supplements, amendments, subcontracts, etc. This position is based on site at our La Jolla campus.

Responsibilities And Duties

• Specific responsibilities include coordinating all aspects of pre-award applications and document submission, which may include interacting with management, grants management, research staff, faculty, and other key stakeholders to assess practicality of proposal, refine/develop proposal project budgets, proposal documents, subcontracts, etc. to ensure a complete application is submitted according to required deadlines
• Coordinate and lead weekly proposal check-in meetings with PIs, program manager, grants management staff, and science communications team
• Reviews grant application documentation for accuracy, reporting requirements, allowable costs, conformance with institute guidelines and any special conditions prior to internal review
• Reviews applications to ensure that animal protocol, human subjects and subcontract requirements are met when applicable, requesting documents and/or revisions as appropriate
• Records grant data and documents in electronic grants management system for internal review and updates internal grant tracking worksheets
• Develops and maintains knowledge of funding agency and institute requirements and regulations and of funding agency electronic proposal submission processes
• Sustains current knowledge of changes in federal, foundation and sponsor regulations that impact the pre-award aspect of scientific grant submission
• Communicates NIH and other funding agency guideline revisions to lab & grants management staff
• Reviews and approves award documents for accuracy and completeness
• Analyzes current and historic funding trends, forecasts expense and revenues, estimates payroll costs and other expenditures, and identify budget deficiencies
• Provides moderately complex advice and counsel to scientists regarding funding
• Performs other duties as assigned

Position Requirements

• Bachelor’s degree or the equivalent combination of education, training and experience
• Minimum 3 years of experience in a pre-award grant and contract administration office with responsibility for independent preparation and submission of proposals
• Professional demeanor with solid analytical, verbal and written communication skills
• Familiarity with financial information systems, grant applications and awards, and thorough understanding of generally accepted accounting principles and NIH accounting guidelines
• Skill and accuracy in detailed review of grants and contracts documents
• Critical administrative analysis and effective time management skills to effectively organize and prioritize workload, foresee problem areas, and seek immediate action
• Strong computer skills to include word processing, PowerPoint presentations, web searching, downloading, reporting, and database manipulation, as well as intermediate Excel skills and knowledge
• Ability to work independently, manage several projects simultaneously, within tight timeframes, as well as excel in a collaborative environment
• Experience with Streamlyne research administration software and Workday ERP a plus

Physical Requirements

May include: Stationary position for an extended period of time, traverse campus/facility as needed, operate machinery such as computer, phone, copy machine; exposure to cold or hot temperatures.

Compensation

The expected hiring range for this position is $30.00 – $40.00/hourly, commensurate with experience. Consideration will be given to experience that exceeds the listed requirements.

Comprehensive Benefits Include

• Eligibility for retirement plans with employer contribution
• Full suite of Health and Welfare plans including three medical plan options (including an HSA available option), dental, vision, life insurance, disability, EAP and more
• Access to Flexible Spending Accounts (Medical/Dependent Care)
• Competitive vacation and sick leave policies
• Free, on-site Counseling Center which provides confidential counseling services to benefits-eligible employees and their family members
• Free, on-site parking

The above statements describe the level of work performed and expected in general terms. The statements are not intended to list all the responsibilities, duties and/or skills required of employees so classified, and the content herein is subject to change due to the business needs of Scripps Research, with or without notice. Furthermore, nothing in this job description shall be interpreted to be in conflict with or to eliminate or modify in any way the employment-at-will status of Scripps Research staff.

Eeo Statement

The Scripps Research Institute is an Equal Opportunity Employer. We promote diversity of thought, culture and background in the fields of science. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic or status.