Grants Accountant: Grant Compliance & Reporting

ADP, Inc.; Blacksburg (VA); On-site; USD 68,000 - 75,000; Full time

Job summary

The Grants Accountant at Virginia Tech Foundation, Inc. will manage grant accounting, reporting, and compliance for sponsor-funded activities, ensuring accurate recording and audit-ready records.

Reporting to the Controller, you will reconcile accounts, prepare financial reports, and collaborate with program teams to ensure allowability and timeliness of grant expenditures in a complex higher education environment in Blacksburg, VA.

Qualifications

• Experience with grant accounting, fund accounting, restricted fund accounting, or sponsored program financial administration.
• Ability to interpret award terms, financial requirements, policies, procedures, and compliance standards.
• Experience preparing financial reconciliations, budget-to-actual analyses, journal entries, and grant-related reports.
• Strong attention to detail and ability to maintain accurate documentation for audit and compliance purposes.
• Proven ability to prioritize and manage multiple deadlines in a complex financial environment.
• A strong commitment to customer service and collaboration with internal and external stakeholders.
• Excellent written/oral communication and organizational skills.
• Bachelor’s degree in accounting, finance, business administration, or a related field.
• At least two years of applicable accounting, grant accounting, fund accounting, or financial reporting experience.
• Experience with nonprofit, higher education, governmental, or sponsored program accounting preferred.
• CPA, CPA candidate, CGFM, or other relevant professional certification preferred but not required.

Responsibilities

• Maintain accurate accounting records for grant-funded activities, including restricted fund balances, revenues, expenses, receivables, and deferred revenue as applicable. Complete a new fund request for ERP tracking, supplying all grant supporting documentation.
• Review grant expenses for allowability, allocability, reasonableness, and consistency with award terms, budgets, and internal policies
• Prepare and post journal entries, budget adjustments, cost transfers, and other accounting transactions related to grant activity
• Perform monthly reconciliations of grant accounts, project budgets, receivables, cash receipts, and related general ledger activity
• Prepare financial reports, reimbursement requests, drawdowns, invoices, and supporting schedules in accordance with sponsor requirements and internal deadlines.
• Coordinate with program staff to verify that required financial records and supporting documentation for grant-funded activities are complete prior to submission
• Assist program staff with processing grant-related remittances and reimbursement requests in accordance with organizational policies, sponsor requirements, and applicable grant terms
• Track and monitorgrant-related expenditures against approved budgets, identifypotential budget variances or compliance concerns, and communicate issuesthat may warrant budget revision requests or othertimely resolution
• Maintain organized grant accounting files, supporting documentation, and audit schedules to support compliance reviews, sponsor inquiries, and year-end audit requirements
• Support grant closeout by ensuring all expenditures are recorded, reconciled, and supported by appropriate documentation; assisting program staff with compiling records required for final reporting and audit purposes; and helping complete grant financial closeout activities accurately and timely manner

Skills

Grant accounting

Fund accounting

Financial reporting

Audit readiness

Budgeting

Communication skills

CPA or CPA candidate

Microsoft Excel

Attention to detail

Team collaboration

Education

Bachelor’s degree in accounting, finance, business administration, or related field

Tools

Microsoft Excel

Job description

The Grants Accountant at Virginia Tech Foundation, Inc. will manage grant accounting, reporting, and compliance for sponsor-funded activities, ensuring accurate recording and audit-ready records.

Reporting to the Controller, you will reconcile accounts, prepare financial reports, and collaborate with program teams to ensure allowability and timeliness of grant expenditures in a complex higher education environment in Blacksburg, VA.