Grant Management Specialist - On-Call

Witt O'brien's LLC; Houston, Northern (TX, KY); Hybrid; USD 55,000 - 96,000; Part time

Job summary

Witt O'Brien's LLC is seeking a Grant Management Specialist to support state and local governments with federally funded programs addressing COVID-19. This remote, on-call role focuses on designing and implementing grant processes and ensuring compliant program delivery.

You will prepare documentation, develop SOPs, monitor performance metrics, and communicate results to diverse stakeholders. Requirements include 5–7 years in management consulting with a grant/public policy focus, a bachelor's

Qualifications

• Bachelor's degree required.
• 5–7 years of management consulting with emphasis on grant administrator and federal assistance or public policy.
• Proficiency with Microsoft Office (Word, SharePoint, Excel, PowerPoint).
• Strong attention to detail and ability to manage multiple priorities.

Responsibilities

• Help maximize federal grant programs for state and local governments.
• Research and apply analytical methods to determine eligibility and expenditures.
• Monitor evolving federal policies related to COVID-19 relief funds.
• Develop grant documentation including agreements and reporting.
• Prepare briefing materials and present findings to stakeholders.

Skills

Microsoft Office

Interpersonal skills

Teamwork

Education

Bachelor's degree

Job description

Are you looking for an opportunity to truly make a difference? Do you want to join a collaborative, mission-driven team that protects the planet, strengthens communities, and supports businesses when they need it most? Are you seeking a place where your work contributes directly to an organization known for excellence in environmental services, crisis management, and emergency response? If your answer is "yes," then you belong at Ambipar.

Job Description Position Summary

This opening is for a Grant Management Specialist position to support State and Local Governments with design and implementation of federally funded programs focused on assisting organizations with overcoming the short-term and long-term impacts of COVID-19. The candidate will work on a dynamic team comprised of highly experienced policy and program design specialists, data analysts, and highly engaged clients to meet fast-paced project requirements and provide end-user support. Every day, our team members work to inform decision makers how to best address their most complex challenges brought on by the COVID-19 public health crisis, and the associated budgetary impacts on operational continuity.

Position Details

• Reports to: Project Manager
• Location: Remote
• Position Type: On-Call
• FLSA Status: Nonexempt
• Pay: Hourly
• Compensation: Commensurate with experience
• Travel: None

Essential Job Functions

• Work with government organizations to maximize federal assistance programs to mitigate long-term impacts of COVID-19.
• Perform research, apply appropriate analytical methodologies, and summarize findings for eligibility of expenditures utilizing federal funds.
• Quickly research and provide guidance on emerging and/or changing federal policies for COVID-19 federal assistance programs, such as HHS Provider Relief Fund and the U.S. Treasury's Coronavirus Relief Fund.
• Assist State and Local government clients with expedient but compliant development of streamlined COVID-19 related grant programs with focus on economic revitalization, housing and food security, local community organization partnerships, and public health/social services support initiatives.
• Develop associated grant documentation to stand up programs including subrecipient agreements, grant agreements, performance reporting, subrecipient monitoring strategies, and closeout checklists.
• Create policies, Standard Operating Procedures (SOPs), and business process guidelines for use of federal funding received by state and local governments.
• Create performance metrics, collect performance data, and apply appropriate analytical methodologies and visualization techniques to evaluate grant/program performance of State/Local government and associated subrecipients.
• Develop tailored briefing materials and reports to communicate concepts, analysis results, and recommendations to a diverse group of stakeholders.
• Be comfortable presenting your work to a small audience conveying results or facilitating discussion to support a client decision.
• Maintain a positive working environment, growth mindset, and can-do attitude to foster productive and healthy team and client relationships.
• Identify opportunities for enhancing service offerings and developing business within a client organization or business area.
• Support the development of proposals for new and existing work.

Minimum Job Requirements

• Bachelor's degree
• 5-7 years of management consulting experience with emphasis on grant administrator and federal assistance or public policy
• Strong proficiency with Microsoft Office (Word, SharePoint, Excel, PowerPoint)
• Must be detail-oriented and able to handle multiple priorities concurrently
• Must possess strong interpersonal communications and teamwork skills
• Takes ownership of projects and can prioritize assignments based on client's needs
• Authorized to work in the US

Preferred Job Requirements

• Experience with performance measures and process mapping.
• Ability to distill information, develop insights, and work alongside clients to solve complex challenges.
• Ability to be a self-starter, team player, and leader in a fast-paced environment.

Work Schedule

This position requires the following time and staffing commitment: Regular work hours with potential for overtime

Job Description Disclaimer

This position description incorporates the core responsibilities of the job. It recognizes that other related duties not specifically mentioned might also be performed, and that not all responsibilities may be carried out depending on operational needs.

Commitment to Diversity

Witt O'Brien's is always looking for the most qualified and experienced professionals with a passion for public safety, emergency management, homeland security, disaster response, and continuity of operations. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Equal Opportunity Employer/Veteran/Disabled With you when it counts.

Are you looking for an opportunity to truly make a difference? Do you want to join a collaborative, mission-driven team that protects the planet, strengthens communities, and supports businesses when they need it most? Are you seeking a place where your work contributes directly to an organization known for excellence in environmental services, crisis management, and emergency response? If your answer is "yes," then you belong at Ambipar.

Ambipar is a global leader in environmental and emergency management solutions. In the United States, our diverse portfolio spans emergency consulting and risk mitigation, grants management support, 24/7 emergency response, environmental remediation, industrial services, business continuity, and disaster recovery. Through our Witt O'Brien's consulting business, we help communities build resilience in a rapidly changing world-advising clients on how to mitigate risk, prepare for crises, respond effectively, and recover stronger. Across the country, our emergency response teams manage environmental incidents of all types—from chemical and hazardous waste spills to silo fire suppression and industrial vacuum services. We also deliver specialized training programs that equip emergency responders with the skills they need to act swiftly and safely. As the frequency and complexity of both natural and human-made disasters continue to grow, the need for our expertise has never been greater. We invite you to join an ambitious, forward-thinking team of top professionals who are committed to safeguarding people, communities, and the environment.

Together, we can take our organization and your career to the next level.