Grant Coordinator

Columbia University Irving Medical Center; New York (NY); On-site; USD 66,300 - 72,000; Full time

Job summary

A prominent educational institution in New York is seeking an administrative coordinator for research grants within its Department of Surgery. The successful candidate will assist in preparation, monitoring, and compliance of grants and contracts, alongside providing support to faculty. A Bachelor's degree and 2 years of relevant experience are preferred. The role operates from Monday to Friday, 9am to 5pm, and requires intermediate Microsoft Office skills and strong interpersonal abilities. This is an excellent opportunity for individuals looking to advance their administrative careers in a research-focused environment.

Qualifications

• Bachelor's degree or equivalent in education and experience required.
• 2 years of related experience preferred.

Responsibilities

• Assist in preparation, review, and renewal of grants, contracts, and subcontract proposals.
• Prepare grant proposals and subcontracts for all sponsored research projects.
• Coordinate day-to-day activities related to grants and contracts.
• Assist with sponsored project setup and budget line items.
• Assist in the preparation of faculty biosketch for compliance.
• Monitor departmental compliance with conflict of interest disclosures.
• Attend SPA meetings to enhance knowledge of grants administration.
• Coordinate annual effort reporting compliance.
• Coordinate quarterly meetings with research Principal Investigators.
• Assist with post-award activities and project close-out.
• Monitor and respond to urgent financial transaction requests.
• Perform other departmental administrative duties as assigned.

Skills

Intermediate Microsoft Office

Good interpersonal skills

Initiative

Ability to work independently

Education

Bachelor’s degree or equivalent

Job description

Overview

The incumbent will be responsible for the research administrative coordination and report directly to the Grant Manager within the Department of Surgery.

• Standard Work Schedule: Mon - Fri 9am - 5pm
• Building: Columbia University Medical Center
• Salary Range: $66,300 - $72,000
• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35

Responsibilities

• Assist in the preparation, review, and renewal of grants, contracts and subcontract proposals.
• Prepare grant proposals and subcontracts for all sponsored research projects.
• Coordinate day‑to‑day activities related to grants and contracts and ensure compliance with internal and external policies and procedures.
• Assist with sponsored project setup and budget line items per award notice on all grants and contracts, including reconciling and analyzing specific activity on sponsored projects.
• Assist in the preparation of faculty biosketch for accuracy, completeness and compliance with government guidelines.
• Assist in regularly monitor departmental compliance with conflict of interest disclosures and other perquisite online course completion.
• Attend SPA meetings and forums to continually enhance general knowledge of grants administration and understand emerging changes with federal grant rules and processes.
• Coordinate the annual effort reporting compliance and the certification process.
• Coordinate quarterly meeting with research Principal Investigators to monitor grant submission.
• Assist with post-award activities and project close-out as needed.
• Monitor and respond to urgent financial transaction requests.
• Perform other departmental administrative duties as assigned.

Minimum Qualifications

• Bachelor’s degree required or equivalent in education and experience.

Preferred Qualifications

• 2 years of related experience.

Other Requirements

• Intermediate Microsoft Office.
• Good interpersonal skills are highly important.
• The ability to take initiative and work independently is required.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.