Grant Coordinator

Charter Schools USA Inc.; Baton Rouge (LA); On-site; USD 55,000 - 75,000; Full time

Job summary

Charter Schools USA in Baton Rouge seeks a Grants Coordinator to lead development, implementation, and closeout of grants to meet school and funder goals. You will oversee program implementation, compliance, audits, and renewals for multiple funders including Title I and IDEA.

You will work with school staff, regional teams, and vendors to ensure timely reporting, accurate documentation, and budget alignment while maintaining strong relationships with funders.

Qualifications

• Ability to analyze data and prepare reports.
• Develop, maintain budgets and compare budgeted vs actual costs.
• Proficient in budgeting and Excel/Office tools.
• Strong written communication.
• Interpersonal skills to work with diverse stakeholders and meet deadlines.
• Knowledge of K-12 education systems and grant guidelines.
• Process reimbursement forms and stay compliant with EDGAR, A-87, A-133.
• Bachelor's degree; 2–4 years budgeting/grant/K-12 experience.
• Light travel to trainings and meetings.

Responsibilities

• Administers and monitors all aspects of the grant per funder specs.
• Works with school staff to ensure grant programs are implemented with fidelity.
• Maintains calendar with grant deadlines and funding strategy.
• Collaborates with Regional and School staff for compliance and audits.
• Monitors rollover budgets and approvals.
• Tracks grant purchases and staffing for compliance and utilization.
• Prepares grant planning reports, budgets, and proposals.
• Gathers quarterly and annual grant reports and certifications.
• Ensures adherence to grant guidelines and regulatory requirements.
• Maintains compliance binder with grant records and documents.
• Oversees evaluator activities and contracted services.
• Occasional travel for training and meetings.

Skills

Data analysis

Budgeting

Report writing

Interpersonal skills

Stakeholder comms

K-12 knowledge

Regulatory knowledge

Reimbursement forms

Attention to detail

Time management

Education

Bachelor or higher degree in Education/Business

Tools

Excel

Job description

Who We Are

Charter Schools USA (CSUSA) is one of the largest and highest performing education management companies in the United States, proudly serving over 82,000 students in over 150 schools in four states. Founded by Jonathan Hage in 1997, CSUSA's mission is a Relentless Commitment to Student Greatness in School and in Life™. CSUSA provides an academically rigorous education to students equipping them with real world readiness, prepared for college or career after graduation. With an unwavering dedication to the success of students from every background, CSUSA is closing the gaps in achievement and opportunity, keeping our promise of Strong Minds, Good Hearts™.

Who We Are

Charter Schools USA (CSUSA) is one of the largest and highest performing education management companies in the United States, proudly serving over 82,000 students in over 150 schools in four states. Founded by Jonathan Hage in 1997, CSUSA's mission is a Relentless Commitment to Student Greatness in School and in Life™. CSUSA provides an academically rigorous education to students equipping them with real world readiness, prepared for college or career after graduation. With an unwavering dedication to the success of students from every background, CSUSA is closing the gaps in achievement and opportunity, keeping our promise of Strong Minds, Good Hearts™.

Job Purpose

To join a team of people with the mission: Relentless Commitment to Student Greatness in School and in Life ™. If you love inspiring and motivating young learners and want to put students first in education, CSUSA is the right place for you. We deliver on our promise of Strong Minds, Good Hearts™ through an education model that gives every student the opportunity for success. As a Grants Coordinator, you will ensure the successful development, implementation, and closeout of grants to meet school and funder goals and objectives. The Grant Coordinator will oversee and be the main point of contact for program implementation, program compliance and audits, financial compliance, renewals, and any other related items requested by the funder(s). This position will be grant funded and may be allocated to one or more grant sources, including, but not limited to: Title I, SIG, IDEA, and Perkins.

How You Will Impact Education

• Administers and monitors all aspects of the grant according to funder specifications.
• Works with school staff to ensure grant programs are implemented with fidelity.
• Maintains calendar with all pertinent grant related deadlines to ensure grant progress and work with school staff to implement grant funding strategies.
• Works closely with Regional Business Operations Manager, Principal, Business Operations Manager, Registrar, Enrollment, Accounting, Finance, Grants Specialist, and other support staff to ensure program and financial compliance.
• Monitors and manages rollover budgets and approvals.
• Tracks, monitors, and helps facilitate all grant purchases and staffing, to ensure grant compliance and utilization.
• Assists with the preparation and submission of grant planning reports (example: school-wide plan), budgets and annual applications/proposals.
• Gathers and completes grant quarterly reports and annual reports, to include: Maintenance of Effort, Comparability Reporting, Time & Effort Logs, Semi-Annual Certifications, etc.
• Monitors schools for adherence to the grant guidelines and regulations.
• Works with parent liaison to ensure parent involvement plan and that all related activities comply with grant guidance.
• Ensures deliverables in grant program application are implemented and satisfactorily achieved while maintaining accurate supporting documentation.
• Remains current on regulations and requirements regarding each program and meets with related staff routinely to ensure delivery of grant objectives.
• Ensures current property inventory records are maintained for each program.
• Assists with the creation and maintenance activity records (applicable student rosters and teacher class schedule/lesson plans).
• Oversees independent evaluator activities and contracted services.
• Keeps complete compliance binder to include all grant related records; i.e. award notice, reimbursement documentation, compliance checklist, inventory logs, contracts, PAFs, offer letters, etc.

Required Qualifications And Skills

• Ability to analyze data and assess progress toward meeting application indicators. Ability to work with large amounts of data, to analyze and interpret data, to detect errors, and prepare reports.
• Develop, maintain, and analyze budgets, preparing periodic reports that compare budgeted costs to actual costs.
• Ability to use computer software programs for budgeting, i.e. Excel.
• Ability to write succinct reports.
• Demonstrates excellent interpersonal skills between all constituents: being courteous, professional, and helpful; demonstrates high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
• Communicates with key stakeholders (teachers, principal and community) effectively on grant activities.
• Knowledge of K-12 educational systems particularly schools with disadvantaged students.
• Maintain and examine regulations and guidelines from government agencies.
• Process reimbursement forms.
• Works independently under pressure, give high attention to detail and meet deadlines.
• Strong contributor in team environment.
• Ability to consistently be at work, to arrive on time, to follow instructions, to respond to management direction and solicit feedback to improve performance.
• Proactive and takes initiative. Thinks creatively. Drives projects to completion. Insists on highest level of quality.
• Knowledge of federal and state grant guidelines, i.e. EDGAR, A-87, Single Audit, A-133, etc.

Job Requirements

• Bachelor or higher degree from an accredited university, preferably Education and Business-related field.
• 2-4 years of budgeting, grant or K-12 experience.
• Highly proficient in Excel, Word, and other Office tools.
• Commitment to company values.
• Such alternatives to the above requirements as CSUSA may find appropriate and acceptable.
• Light travel to training, conferences and meetings as required.
• May perform other duties assigned.

Work Environment

Responsibilities

While performing the responsibilities of this position, the work environment characteristics listed below are representative of the environment the employee will encounter:

• Usual office working conditions.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• No physical exertion required.
• Travel within or outside of state.
• Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.

FLSA Overtime Category

Job is exempt from the overtime provisions of the Fair Labor Standards Act.