Grant Administration Specialist

Mass General Brigham Incorporated; Somerville (MA); Remote; USD 71,000 - 93,000; Full time

Job summary

Mass General Brigham Incorporated is seeking a Grant Administration Specialist to support grant lifecycle tasks across MGB Research Management and MBG entities. You will engage in proposal preparation, post-award management, and financial analysis while interacting with Principal Investigators and Department Administrators.

The role emphasizes learning the NIH policies, Mass General Brigham guidelines, and related procedures, with a pathway to independent RSS Grant Specialist within about three

Qualifications

• Bachelor's degree required; Master's degree preferred (experience can be considered in lieu of a degree)
• 3–5 years of grant writing/administration experience required
• Knowledge of grant funding processes, regulations, and reporting requirements
• Strong organizational and project management skills, with the ability to manage multiple grants simultaneously
• Excellent written and verbal communication skills, including the ability to create compelling grant proposals and reports
• Ability to work collaboratively with various teams and stakeholders
• Proficiency in data analysis

Responsibilities

• Assist with proposal preparation and post-award management
• Support financial analysis, contracts, and process improvement
• Serve as a primary contact for Principal Investigators and Department Administrators
• Learn and utilize the grant management system (Insight)
• Research and respond to inquiries on institutional policy and documentation requirements
• Transition to an independent RSS Grant Specialist with minimal supervision (≈3 months)

Skills

Grant writing

Grant administration

Data analysis

Project management

Written communication

Verbal communication

Team collaboration

Education

Bachelor's degree

Master's degree preferred

Job description

Site: Mass General Brigham IncorporatedMass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.Job SummaryThe Grant Administration Specialist position offers a great opportunity for someone interested in pursuing a career in Research Administration. This opportunity will help you gain grant lifecycle knowledge and expand your professional development by exposing you to various assignments across MGB Research Management and MBG entities. The RSS Team provides consulting support services for special projects, oversight of complex programs, assisting with high-volume workload periods, filling gaps due to vacancies, or providing specific in-depth training. The mission of the RSS Team includes proactively addressing the demands of grant administration across MGB entities and external institutions, by providing exceptional customer service to distinguished research investigators and collaborators in their pioneering efforts in science and medicine.Work responsibilities, as well as learning opportunities, will vary across the spectrum of research administration based on the assignment. The individual may be engaged in multiple obligations, including both short-term and long-term consulting commitments across MGB entities and external clients. Assignments may include, but not limited to proposal preparation, post-award management, financial analysis, contracts and process improvement. You may be the primary point of contact for Principal Investigators and Department Administrators at the MGB Entities and/or may work alongside other Department Administrators.As a new member of the RSS team, you will be required to:-Complete all the necessary trainings required and recommend by the RSS Team Lead.-Work with RSS team members/mentors to assist with Pre-Award, Post-Award, Contracts, and Finance assignments.-Become familiar with the grant management system (Insight).-Become familiar with the NIH Grant Policy Statement, standard federal grant regulations, as well as Mass General Brigham policies and standard operating procedures.-Research and answer inquiries from Department Administrators and PIs, and communicate institutional policy, procedure, and documentation requirements.-Transition to an independent RSS Grant Specialist with minimal supervision. (usually within a 3-month period).QualificationsEducationBachelor's degree required; Master's degree preferred (experience can be considered in lieu of a degree)ExperienceAt least 3-5 years of grant writing/administration experience requiredKnowledge, Skills, and AbilitiesKnowledge of grant funding processes, regulations, and reporting requirements.Strong organizational and project management skills, with the ability to manage multiple grants simultaneouslyExcellent written and verbal communication skills, including the ability to create compelling grant proposals and reports.Ability to work collaboratively with various teams and stakeholders.Proficiency in data analysis.Additional Job Details (if applicable)Working ConditionsThis is a remote role that can be done from most US statesThis is a full-time position with a Monday through Friday schedule during standard Eastern Time business hoursRemote workdays require a stable, secure, quiet, and HIPAA-compliant workspace. This will be confirmed via Microsoft Teams video for all employeesRemote TypeRemoteWork Location399 Revolution DriveScheduled Weekly Hours40Employee TypeRegularWork ShiftDay (United States of America)Pay Range$70,720 - $92,570.40/AnnualGrade6At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.EEO Statement:0100 Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.Mass General Brigham Competency FrameworkAt Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.