Graduate Student Coordinator

Utah; Salt Lake City (UT); On-site; USD 45,000 - 60,000; Full time

Job summary

The University of Utah in Salt Lake City is seeking a Graduate Advisor to serve as primary advisor for multiple graduate programs, including PhD, MS, and the department’s Professional Master’s Program. You will guide students from admission through graduation, coordinating with faculty, the Graduate School, and campus partners to ensure timely support.

This role promotes a climate of respect and equal opportunity, collaborating across departments to provide accurate information and exceptional

Qualifications

• Bachelor’s degree or equivalency (one year of education can be substituted for two years of related work experience).
• 2 years’ of related experience.
• Demonstrated human relations and effective communication skills.

Responsibilities

• Provide graduate advising across PhD, MS, and Professional Master’s programs.
• Coordinate student records, degree progress, and milestone tracking.
• Communicate policies and degree requirements to students and faculty.
• Assist in program development and recruitment activities.

Skills

Communication skills

Customer service

Education

Bachelor’s degree or equivalency

Job description

Details

Open Date 07/30/2026

Requisition Number PRN45782B

Job Title Graduate Student Coord II

Working Title Graduate Student Coordinator

Career Progression Track E

Track Level

FLSA Code Professional

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

VP Area Academic Affairs

Department 00067 - Material Science and Engineer

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 45,000 - 60,000

Close Date 10/31/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

Materials Science and Engineering Department is looking to fulfill the role of Graduate Advisor. This role serves as the primary advisor for multiple graduate programs, including PhD, MS, and the department’s new Professional Master’s Program. The advisor provides guidance throughout the student lifecycle, from admission through graduation, while collaborating closely with faculty, staff, the Graduate School, and campus partners to ensure students receive accurate information, exceptional service, and timely support

This position will assist the University in promoting a climate of respect and equal opportunity that cultivates and sustains transformative practices by forging spaces of possibility where people feel safe, valued, welcomed, and respects all students in their quest for individual success through graduate degree programs.

Responsibilities

1. Academic Advising
2. Advise graduate students enrolled in multiple academic programs, including PhD, MS, and Professional Master’s degree programs, on academic planning, degree requirements, course sequencing, registration, and graduation requirements.
3. Meet individually with students to provide guidance on academic policies, university regulations, and program requirements.
4. Assist students in developing productive working relationships with faculty, supervisory committees, and research advisors.
5. Provide permission codes and assist students with course registration, enrollment issues, and academic planning.
6. Serve as a liaison between graduate students, faculty, the department, and the Graduate School.
7. Student Records and Program Administration
8. Perform administrative functions that support graduate students, including maintaining accurate student records and advising documentation.
9. Coordinate programs of study, supervisory committee formation, milestone tracking, graduation applications, degree progress, scheduling, and course planning.
10. Maintain records of advising activities and student interactions using university systems.
11. Monitor student progress toward degree completion and communicate deadlines, policies, and academic milestones.
12. Communication and Policy Guidance
13. Collect, interpret, and disseminate information regarding changes to university policies, Graduate School procedures, and degree requirements.
14. Ensure advising practices remain current with institutional policies and departmental procedures.
15. Serve as a knowledgeable resource regarding graduate student policies, processes, and academic regulations.
16. Program Support and Curriculum
17. Provide feedback on graduate curriculum and academic policies.
18. Support faculty in the development and implementation of new academic programs, including the Professional Master’s Program.
19. May assist with graduate committee development and other academic processes related to student progression.
20. Student Engagement and Recruitment
21. Participate in outreach and recruitment activities for prospective graduate students.
22. Assist in planning and coordinating graduate student orientation, welcome events, professional development workshops, and departmental events.
23. Collaboration and Service
24. Collaborate with faculty, department leadership, Graduate School staff, and campus partners to ensure students receive accurate advising and coordinated support throughout their graduate programs.
25. Serve as a departmental resource on graduate education policies and procedures.
26. Actively participate in campus professional development organizations, including the Graduate Academic Professional Advisors ( GAPA ) and other advising-related communities through committee and subcommittee service.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

Bachelor’s degree or equivalency (one year of education can be substituted for two years of related work experience).

2 years’ of related experience.

Demonstrated human relations and effective communication skills

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• Experience advising graduate students, knowledge of Graduate School policies and student recruitment.

Type

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.
Online reports may be submitted at https://oeo.utah.edu

**https://publicsafety.utah.edu/safetyreport/**This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members