Grade Level II: Translator/Office Assistant

Proviso Township High Schools; Maywood (IL); On-site; USD 35,000 - 50,000; Full time

Job summary

Proviso Township High Schools is seeking a Grade Level II: Translator/Office Assistant to provide translation and interpretation services for Spanish-speaking families, enhancing communication and engagement with the school community.

This role requires proficiency in Spanish and English, along with strong organizational and interpersonal skills. The position includes clerical support duties and is key in ensuring effective communication.

Qualifications

• Demonstrated proficiency in speaking, reading, and writing both languages fluently.
• Prior experience in translation/interpretation, preferably in an educational setting.
• Excellent organizational, clerical, and technology skills.

Responsibilities

• Provide accurate and timely oral interpretation during meetings.
• Translate written documents including correspondence and flyers.
• Serve as the first point of contact for Spanish-speaking families.

Skills

Bilingual and biliterate in Spanish and English

Strong interpersonal skills

Organizational skills

Proficiency in technology and office software

Education

Associate's degree or higher preferred

Job description

Grade Level II: Translator/Office Assistant

Summary

The Translator/Office Assistant provides high-quality translation and interpretation services to support effective communication between Spanish-speaking families and the school community. This position strengthens parent and family engagement by ensuring meaningful access to information, resources, and opportunities for participation in their children’s education. The Translator/Office Assistant also performs general clerical and office support functions to facilitate efficient school operations.

Reporting

Reports to: Building Principal and/or designee.

Qualifications / Requirements

• Associate’s degree or higher preferred.
• Bilingual and biliterate in Spanish and English; demonstrated proficiency in speaking, reading, and writing both languages fluently.
• Prior experience in translation/interpretation, preferably in an educational or community-based setting.
• Ability to convey information accurately and maintain the style and intent of the original communication.
• Strong interpersonal skills and ability to work effectively with students, families, staff, and community members from diverse cultural backgrounds.
• Demonstrated sensitivity to cross-cultural communication and confidentiality requirements.
• Educational background and cultural competence commensurate with the District’s student and family population.
• Excellent organizational, clerical, and technology skills, including use of standard office software and equipment.
• Commitment to punctuality, reliability, and responsiveness to the needs of the District.
• Licensure/Certification Requirements (per Illinois School Code):
  • Must demonstrate proficiency in English and the target language (Spanish).
  • Must complete Illinois State Board of Education (ISBE)-approved training for interpreters/translators in educational settings, covering: (1) interpreting/translating in an educational setting; (2) ethics of interpretation; and (3) technical terminology.
  • Must maintain the designation of Qualified IEP Interpreter for participation in Individualized Education Program (IEP) and Section 504 meetings, through completion of required professional development and adherence to ISBE standards.
  • Must pass a fingerprint-based criminal history records check with the Illinois State Police and FBI as required by 105 ILCS 5/10-21.9; employment is contingent upon clearance.

Essential Job Functions

• Serve as the first point of contact for Spanish-speaking students, parents, and community members in the school office.
• Provide accurate and timely oral interpretation during meetings, conferences, phone calls, and school events.
• Translate written documents, including correspondence, announcements, forms, notices, website content, flyers, and outreach materials.
• Support certified staff and administrators by interpreting documents, verifying information, and communicating with Spanish-speaking stakeholders.
• Assist school staff in conveying technical and educational information to families in a culturally appropriate manner.
• Perform office support tasks, including recordkeeping, data entry, message retrieval, and clerical functions, with emphasis on services for Spanish-speaking stakeholders.
• Maintain confidentiality of student, staff, and district information at all times in compliance with federal, state, and District policies.
• Collaborate with building-level translators/office aides and district personnel to ensure consistency, accuracy, and cultural sensitivity in all communications.
• Provide interpretive services for parent-teacher conferences, IEP and 504 meetings, disciplinary hearings, and other school-related meetings.
• Support District-wide initiatives, events, and communications as directed.
• Perform other related duties as assigned to meet the needs of the District.

Terms of Employment

Level: Non‑Exempt / 12‑Month. Salary: Per Support Staff Contract 2024‑2027.

• Twelve (12) month position.
• Salary and benefits as outlined in the Support Staff Collective Bargaining Agreement: Support Staff Contract.
• Conditions of employment, including probation, evaluation, seniority, and leaves, shall follow the CBA and Board of Education policies.

Evaluation

Performance of this job will be evaluated annually by the supervisor or designee, in accordance with District policies and the Support Staff Collective Bargaining Agreement Support Staff Contract.

Equal Employment Opportunity

Proviso Township High Schools District 209 does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, and other protected categories as set forth in Board Policy 5:10.