Government Funding Administrator – Fully Remote

KinderCare; Zion (IL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Discounted child care benefits

Medical, dental, and vision benefits

Employee assistance programs

Health and wellness programs

Paid time off & cell phone discounts

Job summary

KinderCare Learning Companies is seeking a Government Funding Administrator to support multi-state government funding programs, ensuring smooth operations from opportunity through final reporting.

You will coordinate applications, reimbursements, reporting, and compliance, building strong relationships with internal teams and government agencies across sites nationwide.

Qualifications

• High School diploma or GED required; prior bookkeeping, billing, and accounts receivable experience preferred.
• Strong computer proficiency including 10-key, MS Office, Excel, and email.
• Excellent organizational and communication skills with attention to detail.
• Ability to manage deadlines and work with cross-functional teams.

Responsibilities

• Coordinate government funding activities across assigned states, ensuring compliance with requirements.
• Manage funding opportunities from discovery through closeout, including documenting and reporting.
• Provide responsive support to field teams via ServiceNow and communications.
• Coordinate reimbursements, invoicing, payments, and use of grant funds with internal teams.
• Maintain documentation for agency reporting and audits in funding systems and SharePoint.
• Build relationships with field operations, partners, and government agencies; escalate risks as needed.
• Support broader team priorities, including cross-functional projects and process improvements.

Skills

Bookkeeping basics

10-key proficiency

MS Office & Excel

Email communications

Customer service

Time management

Analytical thinking

Education

High School diploma or GED

Tools

ServiceNow

SharePoint

Financial software

Job description

Futures start here. Where first steps, new friendships, and confident learners are born. At KinderCare Learning Companies, the first and only early childhood education provider recognized with the Gallup Exceptional Workplace Award, we offer a variety of early education and child care options for families. Whether it’s KinderCare Learning Centers, Champions, or Crème de la Crème, we build confidence for kids, families, and the future we share. And we want you to join us in shaping it—in neighborhoods, at work, and in schools nationwide.

At KinderCare Learning Companies, you’ll use your skills and expertise to support the work (and fun) that happens in our sites and centers every day. From marketers and strategists to financial analysts and data engineers, and so much more, we’re all passionate about crafting a world where children, families, and organizations can thrive.

When you join our team as a Government Funding Administrator, you will help support government-funded programs and opportunities across multiple states, ensuring processes run smoothly from initial opportunity through final reporting. You’ll serve as a key resource for our field teams and business partners, coordinating applications, reimbursements, reporting, and compliance while building strong relationships with internal teams and government agencies.

Responsibilities

• Coordinate government funding activities across assigned states, ensuring compliance with federal, state, and local requirements and company policies
• Manage funding opportunities from discovery through closeout, including researching requirements, completing applications, maintaining documentation, tracking progress, and preparing reporting
• Provide responsive support to field teams and business partners by managing ServiceNow requests, communicating updates, and resolving questions throughout the funding process
• Partner with centers, government agencies, accounting, and other internal teams to coordinate reimbursements, invoicing, payments, purchasing, and use of grant funds
• Gather and maintain accurate documentation for agency reporting and audits, ensuring records are organized and complete within government funding systems and SharePoint
• Build strong relationships with field operations, business partners, and government agencies, escalating potential risks or challenges when appropriate
• Support broader government funding team priorities, including cross-functional projects, process improvements, peer coverage, and evolving funding initiatives

Qualifications

• High School diploma or GED required; prior bookkeeping, billing, and accounts receivable experience required; strong computer proficiency, including 10-key, financial systems, MS Office, Excel, and email
• Strong customer service, conflict resolution, collaboration, and professional written and verbal communication skills
• Excellent organizational, time-management, and prioritization skills with the ability to meet deadlines
• Strong analytical, problem-solving, and learning agility skills

Our benefits meet you where you are.

We’re here to help our employees navigate the integration of work and life:

• Know your whole family is supported with discounted child care benefits.
• Breathe easy with medical, dental, and vision benefits for your family (and pets, too!).
• Feel supported in your mental health and personal growth with employee assistance programs.
• Feel great and thrive with access to health and wellness programs, paid time off and discounts for work necessities, such as cell phones.
• and much more.

We operate research-backed, accredited, and customizable programs in more than 2,000 sites and centers across 40 states and the District of Columbia. As we expand, we’re matching the needs of more and more families, dynamic work environments, and diverse communities from coast to coast. Because we believe every family deserves access to high-quality child care, no matter who they are or where they live. Every day, you’ll help bring this mission to life by building community and delivering exceptional experiences. And if you’re anything like us, you’ll come for the work, and stay for the people.

KinderCare Learning Companies is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, military or veteran status, gender identity or expression, or any other basis protected by local, state, or federal law.