Government and External Affairs Executive Assistant

SmartRecruiters, Inc.; Livermore (CA); Hybrid; USD 95,000 - 116,000; Full time

Job summary

Lawrence Livermore National Laboratory (LLNL) is seeking an Executive Assistant to the California Team in the Office of Government and External Affairs. The role provides advanced EA support to senior leadership in a fast-paced environment and interfaces with internal and external stakeholders.

The position offers a hybrid schedule with some work-from-home days. Candidates will coordinate complex calendars, prepare confidential documents, and manage travel and events while leveraging MS Office

Qualifications

• Advanced experience providing executive assistant support to senior management/executives.
• Advanced experience identifying and implementing technology solutions to automate administrative processes using a variety of software tools and databases; expert use of MS Office applications, including developing complex reports and presentations.
• Advanced organizational skills with high accuracy, attention to detail, reliability, and follow-through.

Responsibilities

• Represent senior managers in daily interactions across the office and external partners; coordinate with executive assistants across OGEA and the Director’s Office.
• Independently set priorities, manage calendars, and handle complex, confidential scheduling.
• Plan and coordinate internal and external meetings, develop agendas, and coordinate attendees.
• Arrange complex domestic travel, adjust itineraries, and prepare expense reports.
• Conduct research and coordinate input on a range of topics; lead administrative projects as needed.

Skills

Executive support

MS Office

Calendar management

Communication

Job description

Government and External Affairs Executive Assistant

• Full-time
• Organization: Office of the Director
• Category: Administrative
• Employee Referral Bonus: Not applicable
• Job Code 1: A03.2 Executive Assistant 2
• Pre-Employment Drug Test: Required for external applicant(s) selected for this position (includes testing for use of marijuana)
• Pre-Placement Medical Exam: Not applicable
• Security Clearance: Active DOE Q clearance (or active Top Secret clearance)

Join us and make YOUR mark on the World!

Lawrence Livermore National Laboratory (LLNL) has turned bold ideas into world-changing impact advancing science and technology to strengthen U.S. security and promote global stability.

Our mission spans four critical national security areas nuclear deterrence, threat preparedness, energy security, and multi-domain defense empowering teams to take on the toughest challenges of today and tomorrow. With a culture built on innovation and operational excellence, LLNL is a place where your expertise can make a real impact.

We have an opening for an Executive Assistant supporting the California Team within the Office of Government and External Affairs (OGEA). OGEA develops and maintains relationships with Federal, State, regional, and local government stakeholders, as well as nongovernment organizations involved in issues of interest to the Laboratory community—leading all Laboratory communications with the U.S. Congress and the California State Legislature.

In this role, you will provide a full range of advanced, diverse, and complex executive assistant services in a fast‑paced environment. You will serve as a point‑of‑contact and trusted partner for senior leadership and interface with senior‑level internal and external personnel to exchange, gather, and disseminate information.

This position offers a hybrid schedule, blending in-person and virtual presence. You will have the flexibility to work from home one or more days per week.

You will:

• Represent senior managers in daily interactions across the office, Laboratory leadership, sponsor offices in the Federal Government, the U.S. Congress, the State of California, local agencies, and external partners; collaborate with executive assistant counterparts across OGEA and the Director’s Office.
• Independently set priorities when committing the managers’ time, anticipating needs, and organizing and coordinating complex, high‑level, and often confidential calendars.
• Clarify, compile, coordinate, communicate, and disseminate information on behalf of senior management; compile, proof, format, edit, and finalize sensitive or privileged documents, correspondence, and reports; and manage confidential files in accordance with Laboratory guidelines.
• Plan and coordinate internal and external meetings and events; develop agendas, identify and coordinate with attendees.
• Serve as an integral member of the team, supporting a broad and evolving portfolio of activities. Responsibilities will adapt in response to emerging team priorities, requiring initiative and flexibility as new needs and opportunities arise.
• Arrange complex domestic travel; adjust itineraries as priorities evolve; prepare expense reports and related documentation.
• Conduct research, gather information, and coordinate input on a variety of business, operational, and administrative topics.
• Participate in and/or lead administrative projects, working closely with Executive Assistants and administrative staff across OGEA and the Laboratory.
• Perform other duties as assigned.
• An active Department of Energy (DOE) Q‑level clearance or active Top Secret clearance issued by another U.S. government agency at the time of hire.
• Advanced experience providing executive assistant support to senior management/executives and representing them with diverse internal and external contacts.
• Advanced experience identifying and implementing technology solutions to automate administrative processes using a variety of software tools and databases; expert use of MS Office applications, including developing complex reports and presentations.
• Advanced experience coordinating and leading administrative projects, with strong analytical, problem‑solving, and decision‑making skills.
• Advanced organizational skills with high accuracy, attention to detail, reliability, and follow‑through.
• Ability to prioritize multiple complex tasks in an environment of rapidly changing priorities, short deadlines, and frequent interruptions.
• Advanced communication skills to effectively interact with and represent senior management to all levels of internal and external stakeholders.
• Demonstrated self‑motivation, flexibility, discretion, and mature judgment in handling sensitive and/or classified information.
• Demonstrated effectiveness in team environments, supporting collaboration and shared organizational goals.

Qualifications We Desire

• Broad and in‑depth knowledge of Laboratory business, operations, and program/discipline organizations; familiarity with external organizations at the local, State, and national levels.
• Broad and in‑depth knowledge of Federal and State government organizations and agencies, as well as the U.S. Congress.
• Familiarity with Laboratory policies and procedures.

Pay Range

$94,560 - $115,728 Annually

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting; pay will not be below any applicable local minimum wage. An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

#LI-Hybrid

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2026Best Places to Work by Glassdoor!
• Flexible schedules (*depending on project needs)

This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire.

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the useand/or possession ofmobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area whereyou are not permitted to have a personal and/or laboratory mobile devicein your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.

Ifyou useamedical device, whichpairs with a mobile device,you must still follow the rules concerningthe mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities requireseparate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.

CaliforniaPrivacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitlesjob applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here .