Governance Coordinator

Travelers Canada; Saint Paul (MN); Hybrid; USD 70,000 - 116,000; Full time

Benefits offered by this job

Health Insurance

Retirement Plan

Paid Time Off

Wellness Program

Job summary

Travelers is seeking a Corporate Governance Coordinator in a hybrid role combining executive administrative support with governance responsibilities for the Corporate Secretary's Office. You will manage calendars, travel, expense processing, and governance projects including board materials and regulatory filings.

The ideal candidate will have paralegal experience or equivalent, familiarity with board portals, and experience supporting C-suite executives.

Qualifications

• Experience with BoardVantage, Diligent Boardbooks, or a comparable board portal.
• Familiarity with corporate governance functions, board meeting support, or corporate records maintenance at a public company or in a regulated industry.
• Experience supporting C-suite, Corporate Secretary's office, or board of directors.

Responsibilities

• Manage the annual governance calendar for the Corporate Secretary and Board.
• Coordinate board of directors and committee meetings end-to-end, including scheduling, agenda preparation, and materials distribution.
• Assist lawyers with the preparation of board and committee materials.
• Administer the BoardVantage portal, posting materials, reports, and communications on a consistent schedule, and serve as the primary point of contact for portal troubleshooting.
• Provide on-site support at board meetings to ensure materials are available and directors and attendees are taken care of.
• Maintain corporate records, including minute books, director and officer listings, the affiliated entities list, and governance resolutions and consents, ensuring all documents are properly and timely filed.
• Coordinate and process regulatory filings, including NAIC biographical affidavit submissions for newly appointed insurance company officers and changes in agents for service of process.
• Manage vendor relationships supporting governance functions, including coordinating renewals and support requests.
• Shareholder / Investor Relations Coordinate shareholder engagement scheduling, managing tight calendars for senior leaders and investors with precision and professionalism.
• Support logistics planning for the annual shareholder meeting in coordination with the event planning, security, and communications teams; maintain the master logistics checklist and track action items to completion.
• Monitor peer company shareholder meetings, noting shareholder questions and emerging themes to inform preparation for the annual meeting.
• Administrative Support Manage calendars and complex scheduling for senior leaders and the Corporate Governance team.
• Arrange travel, prepare and submit expense reports, manage vendor invoices, and process director expense reimbursements accurately and on time.
• Prepare and format PowerPoint presentations, Word documents, and PDF materials, including graphics, charts, and clean versions generated from redlines.

Skills

Board portal experience

Governance knowledge

C-suite support experience

Education

Paralegal certificate or equivalent

Job description

Who Are We?

Taking care of our customers, our communities and each other. That's the Travelers Promise. By honoring this commitment, we have maintained our reputation as one of the best property casualty insurers in the industry for over 170 years. Join us to discover a culture that is rooted in innovation and thrives on collaboration. Imagine loving what you do and where you do it.

Job Category Legal Compensation Overview

The annual base salary range provided for this position is a nationwide market range and represents a broad range of salaries for this role across the country. The actual salary for this position will be determined by a number of factors, including the scope, complexity and location of the role; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. As part of our comprehensive compensation and benefits program, employees are also eligible for performance-based cash incentive awards. Salary Range $70,400.00 - $116,200.00 Target Openings 1

What Is the Opportunity?

The Corporate Governance Coordinator is a hybrid role that combines dedicated executive administrative support with substantive corporate governance and legal assistant/paralegal responsibilities for the Corporate Secretary's Office. The Coordinator manages the team's day-to-day administrative operations - scheduling, travel, and expense processing - while also taking responsibility for governance projects, including board and shareholder meeting logistics, board materials distribution, corporate records maintenance, and regulatory compliance filings. Success in this role requires sound judgment, discretion with confidential and market-sensitive information, and the ability to move fluidly between administrative and governance work on a daily basis.

What Will You Do?

• Board & Governance Manage the annual governance calendar for the Corporate Secretary and Board
• Coordinate board of directors and committee meetings end-to-end, including scheduling, agenda preparation, and materials distribution
• Assist lawyers with the preparation of board and committee materials
• Administer the BoardVantage portal, posting materials, reports, and communications on a consistent schedule, and serve as the primary point of contact for portal troubleshooting
• Provide on-site support at board meetings to ensure materials are available and directors and attendees are taken care of throughout Corporate Records & Filings
• Maintain corporate records, including minute books, director and officer listings, the affiliated entities list, and governance resolutions and consents, ensuring all documents are properly and timely filed
• Coordinate and process regulatory filings, including NAIC biographical affidavit submissions for newly appointed insurance company officers and changes in agents for service of process
• Manage vendor relationships supporting governance functions, including coordinating renewals and support requests
• Shareholder / Investor Relations Coordinate shareholder engagement scheduling, managing tight calendars for senior leaders and investors with precision and professionalism
• Support logistics planning for the annual shareholder meeting in coordination with the event planning, security, and communications teams; maintain the master logistics checklist and track action items to completion
• Monitor peer company shareholder meetings, noting shareholder questions and emerging themes to inform preparation for the annual meeting
• Administrative Support Manage calendars and complex scheduling for senior leaders and the Corporate Governance team
• Arrange travel, prepare and submit expense reports, manage vendor invoices, and process director expense reimbursements accurately and on time
• Prepare and format PowerPoint presentations, Word documents, and PDF materials, including graphics, charts, and clean versions generated from redlines
• Perform other duties as assigned.

What Will Our Ideal Candidate Have?

• Experience with BoardVantage, Diligent Boardbooks, or a comparable board portal
• Familiarity with corporate governance functions, board meeting support, or corporate records maintenance at a public company or in a regulated industry
• Experience supporting C-suite, Corporate Secretary's office, or board of directors
• Paralegal certificate or equivalent legal assistant experience

What is a Must Have?

3 years of experience supporting senior leadership in an administrative, executive assistant, or governance/paralegal support capacity

What Is in It for You?

• Health Insurance: Employees and their eligible family members - including spouses, domestic partners, and children - are eligible for coverage from the first day of employment.
• Retirement: Travelers matches your 401(k) contributions dollar-for-dollar up to your first 5% of eligible pay, subject to an annual maximum. If you have student loan debt, you can enroll in the Paying it Forward Savings Program. When you make a payment toward your student loan, Travelers will make an annual contribution into your 401(k) account. You are also eligible for a Pension Plan that 100% funded by Travelers.
• Paid Time Off: Start your career at Travelers with a minimum of 20 days Paid Time Off annually, plus nine paid company Holidays.
• Wellness Program: The Travelers wellness program is comprised of tools, discounts and resources that empower you to achieve your wellness goals and caregiving needs. In addition, our mental health program provides access to free professional counseling services, health coaching and other resources to support your daily life needs.
• Volunteer Encouragement: We have a deep commitment to the communities we serve and encourage our employees to get involved. Travelers has Matching Gift and Volunteer Rewards program that enables you to give back to the charity of your choice.

Employment Practices

Travelers is an equal opportunity employer.

We value the unique abilities and talents each individual brings to our organization and recognize that we benefit in numerous ways from our differences.

In accordance with local law, candidates seeking employment in Colorado are not required to disclose dates of attendance at or graduation from educational institutions.

If you are a candidate and have specific questions regarding the physical requirements of this role, please send us an email so we may assist you.

Travelers reserves the right to fill this position at a level above or below the level included in this posting.

To learn more about our comprehensive benefit programs please visit http://careers.travelers.com/life-at-travelers/benefits/.

Travelers has more than 30,000 employees in the United States, Canada, the United Kingdom, and Ireland.

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