Governance and Compliance Coordinator

AllianceBernstein; Nashville (TN); On-site; USD 45,000 - 60,000; Full time

Job summary

AllianceBernstein is seeking a Governance and Compliance Coordinator in Nashville to support the Corporate Legal and Compliance functions. You will manage board meetings, maintain governance records, and prepare regulatory filings, while coordinating calendar logistics and executive support.

The role requires strong organizational skills, discretion, and the ability to work with senior leaders and external partners. Occasional travel for quarterly board meetings may be required.

Qualifications

• Bachelor's degree preferred; paralegal certificate or equivalent legal, compliance, or corporate governance experience a plus.
• Experience coordinating board or executive-level meetings, events, travel, and logistics in a professional services environment preferred.
• Familiarity with board processes, corporate records, resolutions, minutes, legal entity maintenance, and governance best practices.

Responsibilities

• Provide executive administrative support to the Chief Compliance Officer and the Head of Corporate Legal.
• Maintain and manage complex executive calendars, proactively resolving scheduling conflicts, prioritizing meetings, coordinating internal and external attendees, and ensuring leaders are prepared for upcoming commitments.
• Arrange domestic and international travel, accommodations, ground transportation, itineraries, and related logistics for the Board of directors, the Chief Compliance Officer and Head of Corporate Legal.
• Coordinate logistics for board, committees of the board, and governance-related meetings, including scheduling, materials preparation, distribution, and follow-up.
• Plan and coordinate board-related events, including venue coordination, attendee communications, materials, catering, technology needs, and day-of logistics.
• Assist with preparing agendas, briefing materials, resolutions, minutes, and other governance documents.
• Maintain accurate corporate records, including board materials, officer and director information, entity records, and related governance files.
• Support the tracking and completion of action items arising from board, committee, and internal governance meetings.
• Administer and maintain governance systems, entity management platforms, board portals, document repositories, transfer agency portals and stock exchange reporting systems.
• Process invoices, purchase orders, expense reports, and related payment documentation, coordinating with Finance, vendors, and internal stakeholders to ensure timely review, approval, and payment.
• Partner with Legal, Compliance, Finance, Tax, HR, executive assistants, business teams, and external service providers to support governance initiatives and deadlines.
• Handle confidential and sensitive information with professionalism, sound judgment, and appropriate discretion.
• Occasional travel may be required to provide on-site support and coordinate day-of logistics during quarterly board meetings.

Skills

Executive presence

Attention to detail

Discretion

Communication skills

Organization

Project coordination

Records management

Education

Bachelor's degree

Paralegal certificate or equivalent experience

Tools

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Job description

Who Youll Work WithThe Legal and Compliance Department is responsible for ensuring compliance with all of the legal and regulatory requirements to which we are subject, protecting the firm from regulatory and reputational risk across the globe, and strengthening the firm8s culture of compliance. We do this through collaborative partnership with the business units we support by providing thoughtful and timely advice. In addition, the department conducts global monitoring and training activities that detect, address and mitigate regulatory and reputational risk. The advice coupled with the monitoring and training activities provide the framework to support the firms business strategy and objectives while maintaining a high standard for integrity.

What Youll DoThe Governance and Compliance Coordinator supports the Corporate Legal and Compliance functions by helping manage board and board committee meetings; maintaining corporate records and governance documentation; preparing regulatory filings, entity management activities, and providing related executive administrative support. This role requires strong organizational skills, attention to detail, discretion, executive presence, and the ability to coordinate effectively with senior executives, board members, internal stakeholders, and external service providers.

Key Responsibilities

• Provide executive administrative support to the Chief Compliance Officer and the Head of Corporate Legal.
• Maintain and manage complex executive calendars, proactively resolving scheduling conflicts, prioritizing meetings, coordinating internal and external attendees, and ensuring leaders are prepared for upcoming commitments.
• Arrange domestic and international travel, accommodations, ground transportation, itineraries, and related logistics for the Board of directors, the Chief Compliance Officer and Head of Corporate Legal.
• Coordinate logistics for board, committees of the board, and governance-related meetings, including scheduling, materials preparation, distribution, and follow-up.
• Plan and coordinate board-related events, including venue coordination, attendee communications, materials, catering, technology needs, and day-of logistics.
• Assist with preparing agendas, briefing materials, resolutions, minutes, and other governance documents.
• Maintain accurate corporate records, including board materials, officer and director information, entity records, and related governance files.
• Support the tracking and completion of action items arising from board, committee, and internal governance meetings.
• Administer and maintain governance systems, entity management platforms, board portals, document repositories, transfer agency portals and stock exchange reporting systems.
• Process invoices, purchase orders, expense reports, and related payment documentation, coordinating with Finance, vendors, and internal stakeholders to ensure timely review, approval, and payment.
• Partner with Legal, Compliance, Finance, Tax, HR, executive assistants, business teams, and external service providers to support governance initiatives and deadlines.
• Handle confidential and sensitive information with professionalism, sound judgment, and appropriate discretion.
• Occasional travel may be required to provide on-site support and coordinate day-of logistics during quarterly board meetings.

What Were Looking For

• Bachelors degree preferred; paralegal certificate or equivalent legal, compliance, or corporate governance experience a plus.
• Experience in corporate governance, legal operations, corporate secretary support, compliance, entity management, or executive administration preferred.
• Experience coordinating board or executive-level meetings, events, travel, and logistics in a professional services environment preferred.
• Familiarity with board processes, corporate records, resolutions, minutes, legal entity maintenance, and governance best practices.
• Proficiency with Microsoft Office applications, particularly Word, Excel, Outlook, and PowerPoint.
• Experience with board portal, entity management, document management, and workflow systems preferred.

Required Skills And Competencies

• Exceptional attention to detail, accuracy, and follow-through.
• Strong written and verbal communication skills.
• Ability to manage competing priorities, meet deadlines, and adapt in a fast-paced environment.
• High level of professionalism, discretion, and sound judgment when handling confidential matters.
• Demonstrated executive presence, poise, and professionalism when interacting with senior leadership, board members, external partners, and C-suite level executives.
• Strong organizational, project coordination, and records management skills.
• Collaborative approach with the ability to build relationships across functions and levels of the organization.
• Problem-solving mindset and interest in improving governance processes, templates, and technology-enabled workflows.

Working Relationships

• This role works closely with members of the Compliance team, the Corporate Secretary function, senior executives, executive assistants, the Board of Directors, Finance, Tax, HR, business partners, and external vendors or service providers.

About ABWe are a leading global investment management firm offering high-quality research and diversified investment services to institutional clients, retail investors, and private-wealth clients in major markets around the globe. With over 4,000 employees across 57 locations operating in 26 countries and jurisdictions, our ambition is simple: to be the most trusted investment firm in the world. We realize that it;s our people who give us a competitive advantage and drive success in the market, and our goal is to create an inclusive culture that rewards hard work.

Our culture of intellectual curiosity and collaboration creates an environment where you can thrive and do your best work. Whether you;re producing thought-provoking research, identifying compelling investment opportunities, infusing new technologies into our business or providing thoughtful advice to our clients, we are fully invested in you. If you;re ready to challenge your limits and empower your career, join us!

All are encouraged to apply. AB does not discriminate against any employee or applicant for employment on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital status, citizenship status, sexual orientation, gender identity, military or veteran status or any other basis that is prohibited by applicable law. AB;s policies and practices seek to ensure that employment opportunities are available to all employees and applicants based solely on job-related criteria.

Nashville, Tennessee