GME Administration & Operations Manager

LE0010 Stanford Health Care; Palo Alto (CA); On-site; USD 95,000 - 125,000; Full time

Job summary

Stanford Health Care is seeking a GME Administration & Ops Manager to lead complex operational projects, dashboards, and reporting for the Department of Graduate Medical Education. You will partner with GME leadership and institutional stakeholders to optimize processes, monitor compliance, and drive strategic initiatives.

The role requires a Bachelor’s degree and five years of related experience, with expertise in Power BI or Tableau and strong Excel skills.

Qualifications

• Bachelor’s degree required.
• Five years of progressively responsible, related work experience.
• Experience building operational dashboards and reports.
• Strong data analysis and visualization skills.
• Ability to coordinate with senior leaders and cross-functional teams.

Responsibilities

• Coordinate all departmental projects and ensure resources are used effectively.
• Implement and optimize GME-related systems, databases, and reporting tools.
• Develop and maintain GME dashboards using Power BI, Tableau, Excel, or enterprise tools.
• Monitor KPIs, program operations, compliance metrics, and financial trends.
• Collaborate with GME leadership to identify risks and mitigation strategies.
• Prepare business cases, dashboards, and reports for leadership and stakeholders.
• Lead GME technology and digital transformation projects with senior leaders.
• Manage moonlighting approval process in line with policies and work-hour regulations.
• Support risk management projects and residency onboarding.

Skills

Power BI

Tableau

Excel

Microsoft Office

Education

Bachelor’s degree in work-related discipline/field

Tools

Power BI

Tableau

Excel

Job description

If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered. Day - 08 Hour (United States of America) This is a Stanford Health Care job.

A Brief Overview

The GME Administration & Ops Manager supports the Department of Graduate Medical Education (GME) by leading and coordinating complex operational projects, systems, reporting, compliance activities, digital transformation, and strategic initiatives. This role partners closely with GME leadership, institutional departments, and external stakeholders to optimize business processes, monitor operational and compliance performance, and ensure resources are effectively utilized.

Locations

Stanford Health Care

What you will do

• Coordinates all departmental projects and ensures company resources are utilized appropriately.
• Coordinates implementation and optimization of GME-related systems, databases, and reporting tools.
• Develops and maintains GME operational dashboards using business intelligence and reporting tools, such as Power BI, Tableau, Excel, or enterprise reporting platforms.
• Utilizes operational dashboards and data analytics to monitor key performance indicators, program operations, compliance metrics, financial trends, and leadership reporting needs.
• Partners with GME leadership to identify operational risks and develop mitigation strategies.
• Prepare business cases, presentations, dashboards, and reports for GME leadership and institutional stakeholders.
• Leads GME technology and digital transformation projects with the Senior Director of Operations and Executive Director.
• Manages GME moonlighting approval process, ensuring requests are reviewed, documented, and approved in accordance with institutional policies, ACGME requirements, work-hour regulations, and applicable guidelines.
• Works with the Executive Director with projects related to Office of General Counsel, including management and tracking of affiliation agreements and other contracts.
• Manages Resident HealthStream module assignments, completion tracking, compliance monitoring, and reporting; coordinates with GME leadership and relevant departments to ensure residents and fellows complete required training within established deadlines.
• Supports projects and requests related to Risk Management.
• Other operational or quality improvement projects and duties as assigned.
• Manages visiting resident onboarding.

Education Qualifications

• Bachelor’s degree in work-related discipline/field from an accredited college or university required.

Experience Qualifications

• Five (5) years of progressively responsible and directly related work experience required.

Required Knowledge, Skills and Abilities

• Ability to assess and respond to logistical, administrative, operational, and strategic needs of the department.
• Ability to conceptualize, plan, organize, coordinate, and manage work of major projects or function within the department.
• Ability to analyze operational data as it relates to institutional decision making.
• Demonstrated ability to build dashboards in Microsoft Power BI or Tableau or comparable tools.
• Advanced proficiency of Microsoft Office Suite.
• Strong Excel skills.
• Strong written, verbal, presentation, and interpersonal communication skills.
• Ability to build productive relationships with senior leaders.
• Ability to work independently, exercise initiative and make appropriate decisions within established policies and scope of responsibility.
• Knowledge of business intelligence, data visualization, workflow automation, and process improvement principles.

These principles apply to ALL employees: SHC Commitment to Providing an Exceptional Patient & Family Experience

Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford’s patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery. You will do this by executing against our three experience pillars, from the patient and family’s perspective: Know Me: Anticipate my needs and status to deliver effective care Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health Coordinate for Me: Own the complexity of my care through coordination

Equal Opportunity Employer

Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.

Base Pay Scale

Generally starting at $68.52 - $90.78 per hour

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage. At Stanford Health Care, we seek to provide patients with the very best in diagnosis and treatment, with outstanding quality, compassion and coordination. With an unmatched track record of scientific discovery, technological innovation and translational medicine, Stanford Medicine physicians are pioneering leading edge therapies today that will change the way health care is delivered tomorrow. As part of our spirit of discovery, we also leverage our deep relationships with luminary Silicon Valley companies to develop new ways to deliver preeminent patient care. Learn about our awards and significant events.