Global Surge Team Roster: Emergency Grants Coordinator

IRC - International Rescue Committee; United States; Remote; USD 70,000 - 95,000; Full time

Job summary

The Emergency Grants Coordinator, Global Surge at the International Rescue Committee (IRC) leads grant management, donor compliance, proposal development, and reporting in crisis settings. As part of surge deployments, you ensure timely mobilization and stewardship of donor funding through high-quality proposals and robust monitoring, coordinating with program teams, partners, donors and HQ.

The role provides strategic guidance on donor regulations, strengthens grants management capacity through

Qualifications

• Significant experience in grants management and humanitarian program management.
• Strong knowledge of major humanitarian donor regulations and compliance requirements (UN, USAID/BHA, ECHO/EC, FCDO).
• Proven experience coordinating donor proposals, grant management processes, reporting, and compliance across multiple stakeholders.
• Excellent English writing, editing, and communication skills; French fluency is an asset.
• Strong understanding of monitoring, evaluation, and data management systems; experience with program quality and accountability.
• Experience developing project budgets and working with finance teams on donor financial requirements.
• Demonstrated ability to build partnerships and train staff on grants management and donor compliance.
• Strong organizational and project management skills; ability to manage multiple priorities and meet deadlines in fast-paced environments.
• Willingness to deploy internationally on short notice.

Responsibilities

• Ensure high quality and timely submission of funding proposals with timelines, input coordination, and HQ submission processes.
• Develop data collection and monitoring & evaluation processes with program staff.
• Hire and train in-county grants staff as needed to support scale of the program.
• Maintain comprehensive grant files and information management processes including reporting formats and donor contacts.
• Lead grant opening and review meetings; ensure documentation and action items are completed.
• Advise on donor compliance, visibility and reporting requirements with program teams.
• Coordinate partner subgrant processes including preaward assessments and reporting training.
• Prepare donor and management reports on grants and sector activities with program staff.
• Represent IRC with donors and partners to promote best practices in humanitarian assistance.
• Support media and communications activities as requested by the emergency response team.
• Provide a comprehensive handover to successor with documentation and monitoring data.

Skills

Grants management

Donor compliance

Proposal development

Reporting

Coordination

Staff training

Job description

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

IRC Global Surge Team: The International Rescue Committee (IRC) responds to the world’s most severe humanitarian crises, helping people survive, recover, and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC delivers life‑saving assistance and long‑term recovery services to people affected by conflict and disaster. Today, the IRC works in over 30 countries and 22 U.S. cities, restoring safety, dignity, and hope to millions worldwide. The IRC’s Global Surge Team (GST) is a roster of highly qualified humanitarian professionals who deploy on short notice to emergency and non‑emergency contexts to support the IRC’s mission. GST members provide specialized, time‑bound support where capacity gaps exist, typically for deployments of up to three months. The GST is a flexible, occasional employment opportunity. Deployment needs vary based on demand. Staff can take on additional deployments as opportunities arise and if they are interested. Deployment opportunities depend on organizational and operational requirements and may vary over time; as such, deployments cannot be guaranteed. Staff supporting emergency responses must be prepared to deploy within 72 hours as needs arise. French speaking candidates are currently being prioritized.

Job Summary

The Emergency Grants Coordinator, Global Surge plays a critical role in supporting emergency humanitarian responses by leading grant management, donor compliance, proposal development, and reporting functions in rapidly evolving crisis settings. As part of surge deployments, this position ensures the timely mobilization and stewardship of donor funding through the development of high-quality proposals, robust monitoring and reporting systems, and effective coordination with program teams, partners, donors, and headquarters. The role provides strategic guidance on donor regulations and compliance requirements, strengthens grants management capacity through staff training and mentorship, and supports strong information management practices to ensure accountability, program quality, and operational effectiveness. Working in complex emergency environments, the Emergency Grants Coordinator helps secure and manage resources that enable the delivery of impactful humanitarian assistance to affected populations.

Responsibilities

• Ensure high quality and timely submission of funding proposals through development of timelines, coordinating technical and financial input, writing overviews, editing and formatting proposal documents, and liaison with HQ on approval and submission processes.
• Work with program and management staff to promote and ensure development of strong data collection and monitoring & evaluation process, detailed collection and analysis of program data.
• Hire and train in-county grants staff as the need arises to efficiently support the scale and scope of the program.
• Establish and ensure maintenance of comprehensive grant files and related information management processes including issuing reporting formats and schedules, maintaining donor and external contact information/files and protocols and establishing a photo library.
• Participate in and/or lead grant opening and review meetings; ensuring all required information is circulated in advance, meetings are fully documented and action items completed.
• Provide advice on donor grant compliance issues, visibility and reporting requirements; proactively engaging with program teams to ensure appropriate IRC and donor visibility.
• Coordinate partner subgrant processes including preaward assessments, subgrant development, HQ review and approval processes, related partner reporting and compliance training to promote an encouraging and constructive relationship and effective oversight of subgrant activities and results.
• Prepare high quality and timely donor and management reports on grants and sector activities in close collaboration with program staff.
• Represent IRC and coordinate with other agencies, local government, donors and other partners to promote deliver of best practice humanitarian assistance and coordination of efforts.
• Support media and communications activities as requested by the emergency response team.
• Provide a comprehensive handover to successor, including ensuring transfer of all related documentation, program monitoring data and staff performance information.

Requirements

• Significant experience in grants management, humanitarian program management, or a related field, including work in emergency and conflict-affected settings.
• Strong knowledge of major humanitarian donor regulations and compliance requirements, including UN agencies, USAID/BHA, ECHO/EC, and FCDO (formerly DFID).
• Proven experience coordinating donor proposals, grant management processes, reporting, and compliance across multiple stakeholders.
• Excellent English writing, editing, and communication skills; additional language skills are an asset (French fluency required).
• Strong understanding of monitoring, evaluation, and data management systems, with experience supporting program quality and accountability.
• Experience developing project budgets and working closely with finance teams on donor financial requirements.
• Demonstrated ability to build partnerships, facilitate collaboration across departments, and provide training and guidance on grants management and donor compliance.
• Strong organizational and project management skills, with the ability to manage multiple priorities and meet tight deadlines in fast-paced environments.
• Ability to work independently, adapt quickly to changing circumstances, and perform effectively in high‑pressure emergency response contexts.
• Willingness and ability to deploy internationally on short notice to support humanitarian emergencies.

Professional Standards

All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

The International Rescue Committee (IRC) helps people whose lives have been shattered by conflict and disaster to survive, recover and rebuild. We are trusted for our ability to reach people in the toughest places, put our clients at the center of everything we do, and - as an evidence-based organization - to relentlessly improve the impact we deliver for those we serve. If you’re ready to be part of a team that bring ingenuity and optimism to making a lasting impact, we want to hear from you. The IRC Way, our code of conduct, is founded upon our core values of Integrity, Accountability, Service and Equality. These values unite IRC staff around the world and keep our programs firmly directed towards the well‑being of our clients while meeting the expectations of our donors as responsible stewards of their resources.