Global Mobility Associate

Atoms; San Francisco (CA); On-site; USD 114,000 - 134,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k)

Health Savings Account (HSA)

Flexible Spending Accounts (Healthcare

Discretionary vacation days

8 paid holidays per year

Job summary

Atoms is building Real-world robots for food, mining and transport with a strong focus on making physical operations smarter through immigration and global mobility. You will own end-to-end immigration processes, work with Recruiting and external counsel, and influence policy to keep start dates on track.

You will partner with HR, Legal, and Operations to maintain compliance, manage high-volume cases, and support employees through visa, relocation and green card processes.

Qualifications

• 5+ years of HR, legal, or recruiting operations experience, including at least 3 years on immigration/global mobility.
• Working knowledge of US nonimmigrant and immigrant processes (H-1B, TN, E-3, O-1, L-1, PERM, I-140/I-485).
• Ability to run an immigration program independently without a dedicated mobility manager.
• Experience with external immigration counsel, in-house at a high-growth company, or immigration law firm.
• Track record of handling high-volume cases with accurate tracking and deadlines.
• Ability to explain complex immigration rules in plain language to recruiters, managers, and employees.

Responsibilities

• Be the immigration partner for Recruiting; advise on sponsorship needs, visa options, and start dates.
• Manage relationships with external immigration attorneys; gather documents and track filings.
• Own case tracking; maintain visa type, stage, entity, dates; produce expiry/renewal reports.
• Train recruiting team on US visa categories, timelines, and entity requirements.
• Support employees with status, travel, and re-entry questions; coordinate with counsel for green card processes (PERM).
• Coordinate international relocation and destination services for employees and families.
• Build immigration policy docs, templates, and offer letter language with Legal; propose policy changes.
• Partner with HR and Legal to ensure compliance and consistent employee experience.

Skills

Immigration program mgmt

HR operations

Recruiting

US visa knowledge

Vendor management

Training ability

Tools

Greenhouse

Workday

Immigration case mgmt tool

Job description

Atoms is building the machines that power the next era of progress.

Over the last decade, software has transformed the digital world. But the physical world, where food is made, minerals are mined, goods are moved, and industries are run, remains far less intelligent, far less efficient, and far more constrained. We’re changing that.

Atoms builds Physical AI— real-world robots for the industries that move civilization forward, starting with food, mining, and transport. Our systems are designed to understand, predict, and control the real world with precision, turning complex physical operations into something more reliable, more scalable, and more productive.

This work requires more than robotics. It requires deep integration across hardware, software, AI, operations, manufacturing, and real estate. We don’t just build machines in a lab. We deploy them into real environments, operate them, learn from them, and improve them until they work at scale.

We are roboticists, engineers, operators, and builders. We believe the next great technology companies will not only transform information, but the physical systems that shape everyday life.

If you want to work on hard problems with real-world impact, join us.

What you'll do

Reporting to the Director of People Operations, you'll be Atoms' in-house owner of immigration and global mobility, working closely with Recruiting and our external immigration attorneys.

• Be the immigration partner for Recruiting. Advise recruiters and hiring managers early on sponsorship needs, visa options, the right hiring entity, and realistic start dates, so there are no surprises at offer stage.
• Run the relationship with our external immigration attorneys. Initiate cases, gather documents from candidates and employees, track every filing through approval, and elevate anything that puts a start date or someone's status at risk.
• Own case tracking. Maintain an accurate view of every open case (visa type, stage, sponsoring entity, key dates). Produce the monthly visa expiry and renewal report and kick off renewals well ahead of deadlines.
• Train the recruiting team. Build and deliver training on US visa categories (H-1B, TN, E-3, O-1, L-1), filing timelines, and entity requirements, and keep materials current as policy changes.
• Support employees directly. Answer status, travel, and re-entry questions; coordinate with counsel so people have the right documents before traveling internationally; guide employees through green card processes, including PERM.
• Handle changes that affect many cases at once. When there's an entity change, reorganization, or policy shift, work with counsel to assess impact case by case and coordinate outreach to managers, employees, and candidates.
• Manage international relocation. Coordinate relocation and destination services for employees and their families moving across countries.
• Build the program. Own the immigration policy workbook, process documentation, templates, and offer letter language with Legal, and bring recommendations on policy and process changes to the Director of People Operations.
• Partner with HRBP, Total Rewards, HR Ops, and Legal to keep immigration activity compliant and the employee experience consistent.

What we're looking for

• 5+ years of HR, legal, or recruiting operations experience, including at least 3 years focused on immigration or global mobility.
• Working knowledge of US nonimmigrant and immigrant processes, including H-1B (cap and transfer), TN, E-3, O-1, L-1, PERM, and I-140/I-485.
• You can run an immigration program on your own without a dedicated global mobility manager, and you know when to bring in counsel or leadership.
• Experience working directly with outside immigration counsel, either in-house at a high-growth company or as a paralegal or case manager at an immigration law firm.
• A track record of managing a high volume of cases at once with accurate tracking and no missed deadlines.
• You can explain complex immigration rules in plain language to recruiters, managers, and employees, and deliver timeline changes to candidates with care.
• Comfort operating in a fast-moving, ambiguous environment and building process as you go.
• Experience with Greenhouse, Workday, or an immigration case management platform is a plus.
• Experience supporting international relocations or non-US work permits is a plus.

At Atoms, you’ll work on one of the defining challenges of our time—bringing automation into the physical world to drive real, lasting impact. We exist to uncover valuable unknown truths and turn them into progress, which means constantly pushing beyond what’s known and building what doesn’t yet exist. The work is ambitious and often challenging, but it’s grounded in a shared sense of purpose and a team committed to seeing it through together. Our work only matters if it serves others, and we know that meaningful progress depends on the trust of the people we serve and the strength of our team—so we invest in both, creating an environment where you can do your best work and grow.

What else you need to know

This role is based in our San Franciscooffice. Atoms is a company driven by invention and continuous change - we are constantly reimagining our industries, building new products, and refining how we operate. We do our best work together. That’s why all of our office-based teams work onsite, five days a week.

The base salary range for this role is $114,000 - $134,000 per year.

Actual compensation will be determined on an individual basis and may vary depending on experience, skills, and qualifications.

Base salary is just one part of your total rewards package. You may also be eligible for equity awards and an annual performance-based bonus.

Benefits Summary (USA Full-Time Exempt Employees):

• Medical, dental, and vision insurance (multiple plans, incl. HSA options).
• Company-paid life and disability insurance (short- and long-term).
• Voluntary insurance: accident, critical illness, hospital indemnity.
• Optional supplemental life insurance for self, spouse, and children.
• 401(k).
• Health Savings Account (HSA)
• Flexible Spending Accounts (Healthcare, Dependent Care, Commuter)
• Discretionary vacation days
• 8 paid holidays per year

Benefits are subject to change at the company's discretion.
Atoms accepts applications on an ongoing basis.

Ready to join us as we serve those who serve others?

As set forth in Atoms’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.