Geoscience Collections & Inventory Assistant

Stanford Reglab; California; On-site; USD 63,000 - 85,000; Full time

Benefits offered by this job

Tuition reimbursement

Course auditing

Health care benefits

Retirement plans

Job summary

Stanford Libraries' Geoscience Specimen Collections seeks a full-time Collections Assistant 3 to manage, preserve, and relocate the SDSS Geoscience Specimen Collections. You will help build inventory, catalog specimens, enter data, and support access for research and teaching.

This two-year term position is on-site at Stanford, with some days at our off-site facility in Palo Alto. The role emphasizes collaboration, attention to detail, and developing workflows for metadata and specimen handling.

Qualifications

• Two-year college degree plus 3+ years of experience in a natural history collection or equivalent.
• Strong interpersonal and organizational skills with attention to detail.
• Experience with word processing and spreadsheet software.
• Ability to learn collections policies and procedures and apply judgment.

Responsibilities

• Provide reference and research assistance.
• Compile detailed inventories of specimen collections.
• Draft reports for supervisor.
• Create simple metadata elements and support reformatting workflows.
• May supervise lower level staff.

Skills

Interpersonal skills

Organizational skills

Word processing and spreadsheet

Repetitive detailed tasks

Read handwritten script

Policies and procedures

Judgment in procedures

Learn collections procedures

Work independently or in small group

Collections databases / inventory sys

Leadership skills

Analyze and propose new procedures

Education

Two-year college degree

3+ years experience in natural history collection

Tools

Specify database

Job description

Stanford Libraries' Geoscience Specimen Collections seeks a full-time Collections Assistant 3 to manage, preserve, and relocate the SDSS Geoscience Specimen Collections. You will help build inventory, catalog specimens, enter data, and support access for research and teaching.

This two-year term position is on-site at Stanford, with some days at our off-site facility in Palo Alto. The role emphasizes collaboration, attention to detail, and developing workflows for metadata and specimen handling.