General Services Specialist - Pending Reclassification

State of Florida; Florida; On-site; USD 42,000 - 47,000; Full time

Job summary

Florida Department of Children and Families in Orlando, FL seeks a General Services Specialist - Pending Reclassification to support property inventory, records management, fleet operations, facility oversight, safety administration and related purchasing.

The role requires travel across the Central Region (Ocala to Sebring), typical 8:00 AM to 5:00 PM hours, not a telework position, and interaction with vendors, building management, and agency systems.

Qualifications

• Two years Administrative related work experience, and a high school diploma or its equivalent.
• Must possess a valid driver’s license.
• Advanced education from an accredited university or college can substitute on a year-to-year basis of the required work experience.

Responsibilities

• Perform property inventory and management tasks for the service area.
• Maintain records of accountable assets from acquisition to disposal in agency software.
• Coordinate tracking of contractor assets and disposal/disposition of property items.
• Manage facility maintenance via workorder system; coordinate inspections and renovations.

Skills

Administrative experience

Communicate effectively

Problem solving

Independent work

Education

High School Diploma or Equivalent

Advanced education substitution

Job description

General Services Specialist - Pending Reclassification

Agency: Florida Department of Children and Families

Location: Orlando, Florida

Salary Range: $44,252.00

Career Category: Administration

Salary Type: Bi-weekly

Driver’s License Requirement: Required

Educational Requirement: High School Diploma or Equivalent

Current employees will be compensated in accordance with the DCF salary policy.

What you will do:

This position is within the Central Region Service Area of Florida on the General Services Team. This is NOT A TELEWORK position and will report to the Wildwood office.

The Incumbent will support the Central Region Service Area performing property inventory and management tasks, records management tasks, fleet management, facility oversight, safety administration, relocation services, minor maintenance tasks and some purchasing related tasks through approved vendors. This position will require occasional travel in the Central Region Service Area, from Ocala to Sebring, FL, with occasional travel outside of this service area.

Normal hours for this position will be 8:00 AM to 5:00 PM Monday through Friday excluding state holidays. Incumbent may be required to work a longer shift or a modified schedule for special projects with occasional travel.

How you will make an impact:

• This position serves as the Records Management Liaison Officer for the service area and as such will be responsible for vendor management that deliver records storage, retrieval, transportation, cataloging, retention and disposal in accordance with established policy and statute.
• Shall serve as the Property Custodian Liaison for the service area in accordance with CFOP 80-2 and as such duties will include annual inventory of all accountable assets, maintain records of accountable assets from acquisition to disposal and keep records of such, update asset management records in the agency software systems that track property when items are received or disposed of. Manage disposal or reallocation of excess or surplus equipment. Coordinate tracking of contractor assets with local contract managers and coordinate disposal disposition of property items as required. Manage property transfers for the service area to maintain control and accountability of assets.
• This position may be responsible for updating the insurance policy information for all building, contents, fire, theft, auto and casualty requirements and processing of related claims for incidents / accidents.
• This position shall serve as the Safety Officer for the Service Area to include coordinating safety committees, coordinating and reviewing accident claims, workers comp claims, coordinating corrective actions, safety inspections of facilities and coordinating vehicle accident claims.
• This position shall be responsible for Facility Management programs in the service area, to include, maintaining the workorder system to manage facility maintenance requests, meeting with building management staff for inspections, dealing with poor performing landlords for required corrective actions, managing related renovation projects with contractors, space allocation for operational needs and assisting with relocation services as needed when offices move.
• This position shall perform purchasing duties to procure and manage goods and services required to support General Services operations in the service area and will be required to maintain a state p-card.
• Provides support and assistance relating to fleet management, and any other General Services related tasks as needed.
• Assist the Central Region Service Area during hurricane response or activations.
• Some daytime travel with occasional overnight travel within the Central Florida Service Area.
• Use of ladders and equipment to perform required maintenance duties.

Minimum Qualifications:

• Two years Administrative related work experience, and a high school diploma or its equivalent. Advanced education from an accredited university or college can substitute on a year-to-year basis of the required work experience.
• Must possess a valid driver’s license.

Preferred Qualifications

• Experience with building maintenance functions and preventative maintenance tasks for multiple buildings.
• General Services and/or Facilities experience.
• State of Florida Property and Inventory experience.
• Records Management Systems experience.
• Customer service experience.

Knowledge, Skills, and Abilities:

• Principles and practices of facilities maintenance, preventative maintenance, and property management.
• Knowledge of the purchasing rules and regulations as outlined in FS 287.
• Understand and apply applicable rules, regulations, policies and procedures.
• Develop various reports.
• Communicate effectively.
• Establish and maintain effective working relationships with others.
• Ability to utilize problem-solving techniques and make independent decisions in accordance with documented processes.
• Ability to work independently.
• Ability to recognize and satisfy customer needs in a busy environment.
• Ability to organize work assignments.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements.Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.