GENERAL SERVICES ANALYST - 41000043

State of Florida; Tallahassee (FL); On-site; USD 45,000 - 49,000; Full time

Job summary

State of Florida in Tallahassee seeks a General Services Analyst to act as the Leasing Liaison for the Office of the Attorney General within Administrative Services - General Services. The role includes coordinating between agency, management services, brokers, and property managers, plus drafting leasing solicitations and reports.

The incumbent will also support telecommunications, facilities management, and purchasing needs, ensuring compliance with statutes and procedures.

Qualifications

• Four years of professional experience in general services/support services operations, purchasing, complex procurements, contracts, p-card management, telecommunications, and/or real property/facilities management.
• An AA may substitute for two of the four years of required work experience.
• A BA may substitute for the four years of required work experience.

Responsibilities

• Leasing liaison between the agency, Department of Management Services, tenant brokers, and property manager; draft/review leasing solicitations and reports; analyze space needs; maintain leasing databases.
• Backup to Phone Desk and Telephone Billing database; assist with conference room reservations and setup; manage cell phone issues and invoicing.
• Provide backup for maintenance desk and assist with facility management; track moves and tenant improvements; coordinate special projects.
• Assist in all aspects of Purchasing when needed; maintain central filing systems; perform other duties as assigned.

Skills

Leasing

Purchasing

Facilities management

Contracts

Customer service

Education

AA qualifies for 2 years experience

BA may substitute for 4 years experience

Job description

The State Personnel System is an E-Verify employer.

Requisition No:881238

Agency: Office of the Attorney General

Working Title: GENERAL SERVICES ANALYST - 41000043

Our Organization and Mission:

The Office represents the State of Florida in state and federal civil and criminal courts, from trial courts to the Supreme Court of the United States.

Pay:

$45,000 to $49,000 Annually

Position Summary:

This General Services Analyst position is in the Office of the Attorney General within the Administrative Services - General Services in Tallahassee, Florida.This position is responsible for serving as the Leasing Liaison for the Office of the Attorney General (OAG).

Qualifications:

• Four years of professional experience in general services/support services operations, purchasing, complex procurements, contracts, p-card management, telecommunications, and/or real property/facilities management; Or
• AA in any degree area may substitute for two of the four years of required work experience. OR
• BA in any degree area may substitute for the four years of required work experience .

Preference may be given to applicants with state General Services or Purchasing experience.

Preference may be given to applicants FCCM (Florida Certified Contract Manager).

The Work You Will Do:

This position’s duties include but not limited to the following:

• Incumbent must work efficiently and effectively to ensure timely and accurate performance of all duties. Incumbent is responsible for knowing and complying with all statutes, rules, policies, and procedures applicable to the duties and responsibilities of the position.
• LEASING - This position serves as the leasing liaison for the agency and between the Office of the Attorney General, Department of Management Services, tenant brokers, and property manager; provides strategic planning recommendations and options to management related to agency’s statewide real estate needs; assists in drafting and reviewing leasing solicitations; compiles agency leasing reports; provides detailed analysis of current and future office space needs; maintains leasing databases for tracking and reporting purposes; if necessary, performs lease action site visits, and reviews, and approved private and state lease invoices.
• TELECOMMUNICATIONS – This position is the primary backup to the agency Phone Desk and Telephone Billing database; assists in reserving the agency conference rooms and setting up conference call-in numbers that come into the Phone Desk; assists with the ordering, assigning, and troubleshooting smart phones, cell phone issues, and fax lines; and assists with cell phone and conference line invoicing.
• FACILITIES MANAGEMENT. – This position provides backup for the agency maintenance desk and assists with facility management services, drafting and updating of floor plans for all offices statewide. This position assists in tracking, monitoring, and coordinating special facility related projects, moves and all maintenance/tenant improvements identified in each leased office space.
• PURCHASING - This position will assist in all aspects of Purchasing when needed.
• OTHER DUTIES – This position is responsible for maintaining a clean and organized workspace, effective and efficient central filing system (physical and electronic), and following all unit work, communications, and supervision processes. Performs other duties relating to the responsibilities of the Bureau of General Services and customer support as required, including special projects as assigned by management.
• Customer Services is an essential function of this position.

Candidate Profile (application) must be completed in its entirety.

• Include supervisor names and phone numbers for all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• It is unacceptable to use the statement “See Resume” in place of entering work history.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com ).

IMPORTANT NOTICE:

To be considered for the position, all applicants must:

• Ensure that applicant responses to qualifying questions are verifiable by skills and/or experience stated on the employment application and/or resume.Applicants who do not respond to the qualifying questions will not be considered for this position.
• The elements of the selection process may include a skill assessment exercise.
• Current and future vacancies may be filled from this advertisement for a period of up to six months. Following the six-month period, a new application must be submitted to an open advertisement to be considered for that vacancy.
• OAG employees are paid biweekly.All state employees are required to participate in the direct deposit program pursuant to s. 110.113, F.S.

Submit a complete and accurate application profile necessary for qualifying such as dates of service, reason for leaving, etc. In addition, all applicants must ensure all employment and/or detailed information about work experience is listed on the application (including military service, self-employment, job-related volunteer work, internships, etc.) and that gaps in employment are explained. NOTE: Any required experience and/or preferences listed in the advertisement must be verified at the time of application.

CRIMINAL BACKGROUND CHECKS/ DRUG FREE WORKPLACE:

All OAG positions are "sensitive or special trust" and require favorable results on a background investigation including fingerprinting, pursuant to s. 110.1127(2)(a), F.S. The State of Florida supports a Drug-Free Workplace, all employees are subject to reasonable suspicion or other drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act. We hire only U.S. citizens and those lawfully authorized to work in the U.S.

E-VERIFY STATEMENT:

The Office of the Attorney General participates in the U.S. government’s employment eligibility verification program (E-Verify).E-Verify is a program that electronically confirms an employee’s eligibility to work in the United States after completion of the employment eligibility verification form (i-9).

PERSONS WITH DISABILITY/ADA STATEMENT:

The OAG supports the employment of individuals with disabilities and encourages them to seek employment within our agency. If you need an accommodation because of a disability, as defined by the Americans with Disabilities Act, in order to participate in the application process, please notify the people first service center at 877-562-7287. If you need accommodation during the selection process, please notify the hiring authority in advance to allow sufficient time to provide accommodation.

REMINDERS:

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from SSS. For more information, please visit the SSS website at: https://www.sss.gov. If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.If you return to FRS employment before satisfying the requiredwaiting period, your retirement may be voided, and you may haveto repay all benefits you have received, including any DeferredRetirement Option Program (DROP) payout.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements.Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location:

TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32307