General Manager Administrative Partner

The Aerospace Corporation; Virginia (MN); On-site; USD 52,000 - 77,000; Full time

Benefits offered by this job

Health care and wellness plans

Paid holidays, sick time, vacation

401(k) with company contributions

Education assistance

Job summary

The Aerospace Corporation is seeking a driven General Manager Administrative Partner to work directly with the PMDD General Manager in Crystal City, VA. You will streamline workflows, oversee executive support, and collaborate with leaders across the organization to ensure on-time delivery of division objectives.

You will coordinate calendars, travel, and reporting while driving efficiency and applying industry best practices.

Qualifications

• High School Diploma or equivalent is required.
• Advanced administrative skills: project coordination, strategic execution, organization, detail-oriented, writing and proofreading.
• Advanced technological fluency across MS Office applications including Outlook, Word, PowerPoint, Teams, SharePoint and Excel.
• Advanced communication & interpersonal skills: leadership, collaboration, strategic thinking, problem-solving, diplomacy, judgment, business acumen.
• Ability to obtain and maintain a security clearance; U.S. citizenship required.
• Ability to work independently and/or cooperatively with a team to proactively deliver innovative solutions with minimal direction.

Responsibilities

• Act as partner, representative, and point of contact for GM with internal management, government customers, contractors, and leaders.
• Organizes and prioritizes critical issues and information for efficient decision making.
• Oversees coordination of employee support for the division (office space, onboarding, timesheet auditing, training requirements, supplies).
• Coordinates and facilitates special projects, tracks actions and deliverables.
• Coordinates division, corporate, and customer reports, deliverables, and org charts.
• Provides input and follow-up communications on GM/Division activities and decisions.

Skills

Advanced administrative skills

Advanced communication

Adaptability

Independent work

Education

High School Diploma or equivalent

Tools

MS Office Suite (Outlook, Word, PowerPoint, Teams, SharePoint, Excel)

Job description

The Aerospace Corporation is the trusted partner to the nations space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space- delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you’ll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space. The Defense Systems Group (DSG) provides analysis-based decision support to senior leaders on space architectures, policy and strategy, technology development, warfighter capability enablers, systems integration, defense industrial base, and threat reduction to help shape existing and future space missions across the national security space (NSS) enterprise. DSG is unique at Aerospace as it not only directly supports major customers, including the U.S. Space Force, U.S. Space Command, Air Force Material Command, and senior leadership at the Pentagon, but also provides a broad range of technical support across the national space enterprise, maintaining vertical responsibilities with customers’ portfolios as well as horizontal, matrixed responsibilities across the corporation. Additionally, DSG provides deep technical expertise to the Space Force Space Systems Command (SSC) in the conception, design, acquisition, launch and operations of satellite, launch vehicle, ground control, and range systems. The Pentagon and Multi-Domain Division (PMDD) provides the technical analyses needed to inform and underpin decisions made by senior leaders within the Department of War (DoW). We address a broad range of space-related issues to help shape current and future DoW missions, taking on challenging space-related problems on behalf of our DoW customers in areas such as requirements, acquisition, emerging technologies, operational analysis, architecture, policy and strategy, developmental planning, system of systems engineering, mission engineering, and threat reduction. We are seeking a driven and confident General Manager Administrative Partner to work directly with the PMDD General Manager. In this pivotal role, you will be a key contributor to the division’s leadership team, offering strategic and forward-thinking insights to drive team and organizational success. You will be responsible for anticipating needs, making informed recommendations, and actively participating in planning and decision-making processes. Your duties will include streamlining workflows, ensuring alignment with organizational goals, and providing collaborative administrative leadership to enhance overall operations. Strong problem-solving skills, process ownership, and effective communication with leaders, colleagues, and customers across the organization are essential to ensure smooth operations and the timely achievement of internal and external deadlines. The selected candidate will be required to work full-time, on-site at our facility in Crystal City, VA.

What You’ll Be Doing

• Act as a partner, representative, and point of contact for GM by working closely with and fostering connections with internal management, government customers, contractors, and external senior leaders
• Organizes and prioritizes critical issues and information for the leader(s) to facilitate efficient decision making
• Oversees coordination of employee support for the division (office space, on-boarding, timesheet administration/auditing, training requirements, supply/equipment orders)
• Coordinates and facilitates special projects, tracks actions items and deliverables
• Coordinates division, corporate, and customer reports/deliverables/org charts (compile/edit/publish)
• Provides input and feedback on GM/Division-level activities and decisions, with follow-up communications and coordination
• Executes strategic, proactive, and complex calendar/meeting/event planning management and conflict resolution
• Arranges travel coordination, logistics, and expense reporting for senior leadership
• Improves and ensures effective processes/systems within the division that provide superior organization, efficiency and industry-lead technical best practices
• Collaborates with admins across the corporation to achieve coverage and increase efficiency and consistency
• Leads by training and mentoring admins and is a role model by demonstrating professionalism, team collaboration, technical expertise, and leadership behavior that is consistent with the company's values

Minimum Requirements

• High School Diploma or equivalent is required
• Advanced administrative skills: project coordination, strategic execution of tasks, organization, detail-oriented, writing, and proofreading
• Advanced technological fluency across a wide range of tools and platforms such as Microsoft Office applications including Outlook, Word, PowerPoint, Teams, SharePoint and Excel
• Advanced communication & interpersonal skills: leadership, collaboration, strategic thinking, problem-solving, emotional intelligence, diplomatic, judgment, business acumen, and decision making, across all levels of the organization
• Ability to rapidly adapt to changing environments and anticipate needs of the organization
• Ability to handle sensitive and personnel-related information appropriately and support sensitive management functions
• Ability to work independently and/or cooperatively with a team to proactively deliver innovative solutions and resolve issues with minimal direction
• This position may require the ability to obtain and maintain a security clearance, which is issued by the U.S. government
• U.S. citizenship is required to obtain a security clearance

How You Can Stand Out

• Prior experience as a senior admin or similar role
• Familiarity with enterprise software packages such as Concur, Workday, JIRA, Confluence
• Familiarity with Aerospace corporate organizational structures, policies, processes, and practices
• Experience with classified procedures, processes, and data handling
• A current and active TS/SSBI/SCI security clearance, which is issued by the U.S. government is highly preferred
• U.S. citizenship is required to obtain a security clearance

Compensation

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. The grade-based pay range for this job is listed below. Individual salaries within that range are determined through a wide variety of factors including but not limited to education, experience, knowledge and skills. (Min - Max) $37.44 - $56.16 Pay Basis: Hourly

Leadership Competencies

Our leadership philosophy is simple: every employee, regardless of level and role, can demonstrate leadership.

At Aerospace, our commitment is our people.

• Operate Strategically
• Lead Change
• Engage with Impact
• Foster Innovation
• Deliver Results

Ways We Reward Our Employees

• Comprehensive health care and wellness plans
• Paid holidays, sick time, and vacation
• Standard and alternate work schedules, including telework options
• 401(k) Plan — Employees receive a total company-paid benefit of 8%, 10%, or 12% of eligible compensation based on years of service and matching contributions; employees are immediately eligible and vested in the plan upon hire
• Flexible spending accounts
• Variable pay program for exceptional contributions
• Relocation assistance
• Professional growth and development programs to help advance your career
• Education assistance programs
• An inclusive work environment built on teamwork, flexibility, and respect

We are all unique, from various backgrounds and all walks of life, yet one thing bonds all of us to each other- the belief that we can make a difference. This core belief empowers us to do our best work at The Aerospace Corporation.

Equal Opportunity Commitment

The Aerospace Corporation is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, age, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender, gender identity or expression, color, religion, genetic information, marital status, ancestry, national origin, protected veteran status, physical disability, medical condition, mental disability, or disability status and any other characteristic protected by state or federal law. If you’re an individual with a disability or a disabled veteran who needs assistance using our online job search and application tools or need reasonable accommodation to complete the job application process, please contact us by phone at 310.336.5432 or by email at [e-mail]. You can also review Know Your Rights: Workplace Discrimination is Illegal.

Right Place

The Aerospace Corporation has over 26 locations nationwide, which allows us to build a workforce that will nurture the best ideas, and generate the most novel innovations and solutions to our nation’s toughest space enterprise challenges.

Right Path

Aerospace covers all stages of the space lifecycle, from concept to operations.

Right Purpose

We can all serve a mission much greater than ourselves, and at Aerospace that is exactly what we do. By hiring the industry’s most preeminent scientists and engineers, Aerospace advances emerging technologies that protect some of the most critical missions on Earth and above it.

U.S. citizenship is required for those positions.