General Counsel Executive Assistant

Systems Planning and Analysis, Inc.; Arlington (VA); On-site; USD 90,000 - 115,000; Full time

Benefits offered by this job

Health insurance

Flexible spending accounts

Retirement plan

Job summary

Systems Planning and Analysis, Inc. is seeking an Executive Assistant to support the General Counsel at DARPA's HQ in Arlington, VA. The role requires high discretion, calendar management, and proactive, multi-project execution in a fast-paced DoD environment.

Ideal candidates hold a Bachelor's degree, 4+ years of executive support, FOIA experience, and an active Secret clearance, with familiarity across DIRO, OUSW(R&E), and related government offices.

Qualifications

• Bachelor's degree and 4+ years of executive support experience.
• Experience handling Freedom of Information Act (FOIA) requests.
• Active Secret clearance.
• Detail-oriented with excellent planning and communication skills.
• Experience coordinating executive meetings and managing special projects.

Responsibilities

• Maintain GC's calendar, schedule meetings, and coordinate engagements.
• Provide proactive administrative support to leadership and ensure timely follow-ups.
• Coordinate with the DIRO and OGC teams and other DoW/DARPA offices.
• Handle sensitive information with discretion and professional demeanor.
• Assist in GC activities, planning, prioritization, and cross-group coordination.

Skills

Executive support

Calendar management

Attention to detail

Professional communication

Education

Bachelor's degree

Tools

FOIA management system

Job description

Overview

Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter. Come work with the best! We offer opportunity, unique challenges, and clear-sighted commitment to the mission. SPA: Objective. Responsive. Trusted.

The Joint, Office of the Secretary of Defense, Interagency Division provides expert support services to a range of customers spanning across the Department of Defense, Federal Civilian, and international markets. JOID provides a diverse portfolio of analytical and programmatic capabilities to help our customers make informed decisions on their most challenging issues.

SPA provides critical decision support to enabling and executing a strategy of technological superiority and enabling the delivery and sustainment of secure, resilient, and preeminent capabilities to the warfighter quickly and cost effectively. Our team of experienced military, technical, and operations research analysts is skilled in evaluating military problems, identifying the driving factors, devising innovative approaches, collecting applicable data, developing necessary software tools, and performing thorough and timely assessments to inform technology and acquisition governance decisions to ensure U.S. military forces retain military superiority in the future.

We have an immediate need for an Executive Assistant to provide onsite support to the General Counsel out of DARPA's HQ in Arlington, VA.

Responsibilities

The DARPA Director's Office (DIRO) General Counsel (GC) Executive Assistant (EA) will provide support to the GC on a daily basis. Will work closely with the DIRO OGC Team to ensure timely, proactive, and comprehensive administrative support to leadership. Will be expected to handle sensitive information while exercising professionalism and discretion. The dynamic nature of this role requires that the successful candidate be a self-starter, taking the initiative whenever possible and thinking ahead of what the mission needs are--all while displaying elite multi-project tracking and execution ability along with exemplary time management skills. The ideal candidate will apply professional demeanor across internal and external stakeholders, as well as discretion in communicating sensitive legal information. Responsibilities include cultivating productive working relationships across the Agency, Office of the Secretary of War (OSW), Under Secretary of War for Research and Engineering (OUSW(R&E)), the Military Departments, and other related DoW- and US Government-offices and -agencies. Proactively identify and solve problems and apply energetic approaches and eagerness to tackle new projects and ideas. Routinely interact with executives, and display sound judgment and tact. Work directly with the GC to support all aspects of daily work routine: maintaining the GC's calendar, including scheduling meetings, appointments, and speaking engagements. Determine priority of matters of attention for the GC, keep the GC advised of time-sensitive and priority issues, and exercise discretion in committing time and evaluating needs. Ensure appropriate follow-up, redirect matters to staff, or handle individually. The candidate will play a key role in the coordination of staff efforts both within and outside the office and Agency, and must assist in GC activities and processes including planning, prioritization, and executions as appropriate, and coordinate work with other DIRO and DARPA staff.

Qualifications

Required:

• Bachelor's degree
• 4+ years of experience providing executive support and calendar management, preferably at an Am Law 100 or other large law firm, or a C-suite / SES-level leadership
• Experience with Freedom of Information Act (FOIA) requests
• Active Secret clearance
• Detail-oriented with exceptional planning and communication skills
• Experience managing special projects, executive meetings, and external groups for an executive
• Experience organizing and managing operations consisting of in-perso ...

Desired:

• Familiarity with legal privileges- Attorney-Client, Attorney-Work Product, and Executive Branch Pre-Decisional, et al
• Active Top Secret clearance
• Bachelor's degree in business, engineering, or economics
• Experience directly supporting a C-suite or government executive in the DoW, OUSW(R&E), Military Departments, or other government agency
• Knowledge of DoW or other US Government operations and processes, and familiarity with DARPA

Pay Range Information

At SPA, we strive to deliver a robust total compensation package that will attract and retain top talent. Elements of the compensation package include competitive base pay and variable compensation opportunities. SPA provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work. The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, etc. Please note that the salary information shown below is a general guideline only. Salaries are commensurate with experience and qualifications, as well as market and business considerations. Virginia, Pay Transparency Salary range: USD $90,000.00/Yr. - USD $115,000.00/Yr.