General Affairs Specialist

Hyundai-Transys-Georgia-Seating-System; Montgomery (AL); On-site; USD 52,000 - 68,000; Full time

Job summary

Hyundai Transys Georgia Seating System is seeking a General Affairs Coordinator to support the Montgomery, AL facility. The role involves handling office operations, coordinating travels and accommodations, managing the filing system, and assisting executives including the CEO and VIPs.

The position emphasizes adherence to safety, confidentiality, and process improvements. You will work closely with HR and facility teams to ensure smooth daily operations, maintain essential records, manage

Qualifications

• Requires strong multitasking across competing priorities.
• Enterprise-level communication with internal teams and visitors.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Greet visitors and coordinate arrivals and accommodations.
• Translate or interpret written material when needed.
• Manage general affairs filing system and office supplies.
• Arrange travel and lodging for employees and visitors.
• Process expense reports and vendor invoices for General Affairs.
• Coordinate facility-related relocations, maintenance, and renovations.
• Support CEO, expatriates, and VIPs with scheduling and requests.
• Assist in developing and implementing policies and procedures.

Skills

Multitasking

Communication

Organizational skills

Education

Associated Degree in Organizational Development, Business Administration

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Montgomery, AL, US

Summary of Position:

Responsible for activities related to maintaining the general materials for the facility and the property of Hyundai Transys Seating System. This position will also support the others in Human Resources as needed and as assigned.

Corporate:

• Adheres to the HTGSS policies and procedures
• Learns, demonstrates and upholds HTGSS Core Values
• Complies with all HTGSS Certification standards; Management System (TS16949), Environmental ISO 14001-2015 and Health and Safety ISO 45001-2018 policies and procedures
• Treats all HTGSS team members with respect and professional courtesy
• Always strives to maintain a positive work environment
• Manages the department budget efficiently as per approved annual budget
• Performs additional assignments / duties as assigned

EHS:

• Adhere to all safety policies and procedures
• Complies with all safety policies and 5S clean philosophy to maintain a safe, clean working environment
• Meets company safety goals

Duties and Responsibilities:

• Meets and greets visitors, and make necessary preparations
• Acts as interpreter and translates written material as necessary
• Maintains company cell phone program
• Distributes daily mail and overnight packaging
• Establishes and maintains a highly organized General Affairs filing system
• Coordinates travel and accommodation arrangements for all HTGP employees and visitors (when needed) traveling to HTGP.
• Process expense reporting and invoices for General Affairs activities
• Managing office supplies and inventory, ensuring availability of necessary items for smooth operations
• Coordinates relocation activities including (but not limited to) moving, housing, schools, utilities and driver’s licenses
• Manages company automobile program including vehicle leasing, vehicle replacement, tags, maintenance, usage, and accident reporting
• Supports planning and executing company events, meetings, and conferences
• Generate reports, business correspondence, and other information as requested by management team members.
• Manages all local and state annual licensing
• Manages general facilities services (including but not limited to utilities, bottled water, coffee, janitorial)
• Responsible for landscaping, property management, and special projects (such as fire and pump system, parking lot, facility modifications, furniture)
• Coordinating and overseeing facility maintenance, repairs, and renovations to ensure a safe and functional work environment
• Responsible for supporting CEO, Expatriates, and VIP including (but not limited to) scheduling, meals, events, coordination of visitors, and answering questions and requests
• Assist in the development and implementation of policies and procedures to ensure compliance and efficiency

Reporting:

• Reports to: Site Human Resources Manager (HOD)
• 401(k)
• Healthy Insurance
• Life Insurance
• Supplemental Insurance
• Vision Insurance
• Paid time off

Competency Requirements:

• Confidentiality: Adheres to the upmost confidentiality; particularly in regards to handling employment/personal information. Works with the team to insure that all information from within the department is kept private.
• Multitasking: Must possess the ability to change from one task to another in quick manner based on company needs
• Communication: Works to insure respectful, timely, accurate and appropriate communication across all levels of the organization.
• Initiative: Identifies problems and takes action to address current or future problems. Proactively engages to solve issues verses simply thinking about future actions.
• Engagement: Engages team members in developing goals, executing plans and delivering results (output). Motivates team members through clear and consistent communication. Models adaptability. Uses collaboration and influence skills to achieve successful outcomes.
• Leads by Example: Sets a good example for peers to follow.
• Integrity: Performs in such a way as to inspire a high degree of trust and acceptance amongst co-workers across all departments
• Customer Service Orientation: Focuses efforts on discovering and meeting the customer’s needs. Develops trust in all relationships internally and externally.
• Organizational and Self Discipline: Efficiently organizes and executes assignments. Demonstrates self-discipline and reliability.
• Analytical Skills / Problem Solving: Understands situations, problems, or issues by breaking them down into smaller pieces, or tracing the implications of a situation in a step by step way. Systematically organizes the parts of problems. Makes systematic comparisons of data or aspects, prioritizing, planning, and developing countermeasures.
• Flexibility / Adaptability: Adapts and works effectively in a variety of situations and with various individuals or groups. Seeks and appreciates opposing perspectives on issues. Adapts approach as the requirements of the situation change. Changes or easily accepts change in organization or job requirements.
• Works Safely: Strives for an accident-free workplace. Keeps safety at the “heart” of everything done. Treats safety as a personal responsibility and sees oneself as being responsible for the safety of others.
• Team Work: Contributes meaningfully to work group efforts by offering new ideas for improvement. Demonstrates a cooperative manner in dealing with supervisors and other team members. Does his/her part toward group effort
• Mutual Respect and Support: Works cooperatively with others. Welcomes and takes advantage of opposing ideas and opinion is always respectful to others.

TECHNICAL COMPETENCY*

Displays knowledge & skills necessary to perform assigned duties; understands Processes, procedures, standards, methods and technologies related to assignments; demonstrates functional/technical literacy; participates in measuring outcomes of work; keeps current on new developments in field of expertise: effectively uses available technology (automation, software, etc.)

*Applies companywide but are specifically defined per position essential functions.

Physical Demands and Work Environment:

Physical Task

Demand

Remark

Physical Task

Demand

Remark

Stand / Walk

Frequent (34 - 66%)

Forceful Grip

Occasional (5-33%)

Sit

Frequent (34 – 66%)

Fine Manipulation

Rare (1 - 5%)

Lift

Occasional (1 – 60 reps)

25 lb. max

Forward Reach

Occasional (5-33%)

Carry

Occasional (1 – 60 reps)

25 lb. max

Rare (1 - 5%)

Push / Pull

Occasional (1 – 60 reps)

40 lb. max

The employee generally works in indoor office and warehouse environments.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Hyundai Transys Georgia Seating System is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. Hyundai Transys Georgia Seating System is committed to achieving a diverse workforce through application of its equal opportunity, non-discrimination, anti-harassment policies in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. All employment decisions at Hyundai Transys Georgia Seating System are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, sex, sexual orientation, gender identity, family or parental status, national origin, veteran status, disability or any other status protected by the laws or regulations in the locations where we operate.

Education:

• Associated Degree in Organizational Development, Business Administration degrees, or equal working experience.

Position Requirements and Qualifications

• Three (3) or more years of work in General Affairs
• Experience in Organizational Development solutions (Team Building, Process Mapping, Succession Planning, Leadership Development, etc.)
• Experience at an Automotive OEM and/or Tier 1 supplier is helpful
• Ability to perform basic data analysis, financial calculations, and reasoning analysis
• College level mathematical skills with understanding of general business applications
• Ability to work effectively in both strategic and tactical roles
• Ability to create reports, business correspondence, and procedures
• Detail oriented, logical, and methodical approach to problem solving
• Professional knowledge of construction code (architect, civil, fire, electrical, mechanical)
• Action oriented with ability to get large projects completed with limited resources
• Excellent presentation, delivery, and facilitation skills; ability to engage an audience
• Ability to compile effective and concise visual reports in charts, graphs, and table format
• Thorough understanding and working knowledge of automotive plants and processes/principles, company products, trade terminology, and manufacturing processes is a plus

Preferred Qualifications

• Highly proficient in Microsoft Office applications
• Experience working with ADP
• Autocad is a plus
• Strong verbal and written communication skills in English. Korean is a plus

This Position Description is intended as a summary of the job responsibilities for this particular position. HTGSS reserves the right to add, remove, and/or alter job responsibilities in whole or in part with or without notice. Additionally, all HTGSS team members are subject to all other HTGSS policies and procedures, including those set out in HTGSS’s Team Member Handbook.

This Position Description is not a contract. Every Team Member’s employment with HTGSS is voluntary and is subject to termination by the team member or HTGSS at will, with or without cause, and, with or without notice, at any time. Nothing in this Position Description or HTGSS policies shall be interpreted to be in conflict or to eliminate or modify in any way the employment-at-will status of HTGSS team members.