Gate Coordinator

Tampa International Airport; Portland, Northern (OR, KY); Hybrid; USD 36,000 - 48,000; Full time

Job summary

Menzies Aviation seeks a Gate Coordinator to manage wheelchair services at the airport, coordinating between wheelchair agents, gate agents, airline personnel, and passengers. You will monitor requests, dispatch staff, and track movements to ensure service standards are consistently met.

Ideal candidates have a high school diploma, strong computer skills, and 18+ years of age, with prior airport or customer service experience and supervisory exposure preferred.

Qualifications

• High School diploma or equivalent.
• Must have good working knowledge of office environment software applications (word-processing, spreadsheet, data management).
• Must be 18 years of age or older.
• Previous airport and/or customer service experience preferred.
• Previous supervisory experience preferred.
• Treat all information as confidential.
• Possess the tact to deal with all levels of situations, client representatives, employees and the public.
• Ability to work from verbal and written instructions.
• Must communicate in English clearly and concisely.

Responsibilities

• Coordinate wheelchair and mobility assistance services for arriving, departing, and connecting passengers.
• Monitor wheelchair service requests and ensure passengers are assisted within established service standards.
• Dispatch wheelchair agents to gates, aircraft, terminals, baggage claim areas, and other locations.
• Monitor status and location of wheelchair agents and assignments during the shift.
• Coordinate passenger transfers and connections requiring wheelchair assistance.
• Communicate schedule changes to appropriate personnel.
• Monitor staffing and equipment levels to support demand.
• Reassign personnel as needed to address passenger volumes.
• Assist with prioritizing wheelchair requests based on needs and schedules.
• Maintain awareness of arriving/departing flights and wheelchair demand.

Skills

Office software

English communication

Education

High School diploma

Job description

People. Passion. Pride. This is what has driven our team since 1833.

Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at over 300 locations in 65 countries, across 6 continents.

But at the heart of our business is our people.

Role Purpose

The Gate Coordinator is responsible for coordination between wheelchair agents, gate agents, airline personnel, airport operations, supervisors, and passengers. The coordinator monitors service requests, assigns and dispatches wheelchair personnel, tracks passenger movements, manages gate activity, and helps ensure service standards and operational requirements are consistently met.

What you will be doing:

• Coordinate wheelchair and mobility assistance services for arriving, departing, and connecting passengers.
• Monitor wheelchair service requests and ensure passengers are assisted within established service standards.
• Dispatch wheelchair agents to assigned gates, aircraft, terminals, baggage claim areas, and other designated locations.
• Monitor the status and location of wheelchair agents and assignments throughout the shift.
• Coordinate passenger transfers and connections requiring wheelchair assistance.
• Communicate changes in passenger needs, flight schedules, gate assignments, delays, and other operational conditions to the appropriate personnel.
• Monitor staffing and equipment levels to support operational demand.
• Reassign personnel as needed to address changing passenger volumes and flight activity.
• Assist with prioritizing wheelchair requests based on passenger needs, flight schedules, connections, and operational requirements.
• Maintain awareness of arriving and departing flights and anticipate wheelchair service demand.
• Maintain communication with airline gate agents and airport personnel regarding passenger assistance needs.
• Coordinate wheelchair coverage for scheduled departures and arriving flights.
• Monitor gate activity and identify potential service delays or operational concerns.
• Communicate with supervisors regarding staffing shortages, service delays, passenger concerns, equipment issues, and other operational challenges.
• Support efficient movement of wheelchair agents throughout the terminal while maintaining compliance with airport procedures.
• Coordinate with other operational teams when passenger assistance requires additional support.
• Perform other duties as requested.

Safety, Security, Wellbeing and Compliance:

You will have a responsibility and duty whilst at work to take reasonable care of the health, safety and wellbeing of yourself and others in accordance with provided information, training, and workplace health and safety rules or procedures. The company is committed to providing a safe working environment for all staff members. In all areas of our business there is a potential risk to the health, safety and welfare to everyone on our sites through the misuse of alcohol and drugs. As such the Company prohibits such misuse and carries out regular testing to enforce our Substance Misuse Policy.

What we are looking for:

• High School diploma or equivalent.
• Must have good working knowledge of office environment software applications (word-processing, spreadsheet, data management).
• Must be 18 years of age or older.
• Previous airport and/or customer service experience preferred.
• Previous supervisory experience preferred.
• Treat all information as confidential.
• Posses the tact to deal with all levels of situations, client representatives, employees and the public.
• Ability to work from verbal and written instructions.
• Ability to communicate in English clearly and concisely verbally and in written form.
• Must be detail-oriented and perform with minimal supervision.
• Must be able to handle multiple situations simultaneously.
• Must have excellent radio/telephone skills.
• Must be able to lift, stoop, squat, push, stand and/or bend throughout the shift.
• Must be able to lift, carry and/or hold up to 75 lbs.
• Must pass pre-employment and random drug test.
• Must complete a criminal background check.
• Provide professional, courteous, and respectful service to passengers requiring mobility assistance.
• Treat every passenger with dignity and respect while maintaining appropriate communication and professionalism.
• Assist passengers with navigating airport facilities and reaching designated locations.
• Communicate clearly with passengers regarding their destination and assistance needs.
• Maintain awareness of passenger-specific requirements and communicate relevant information to assigned wheelchair personnel.
• Respond appropriately to passenger concerns and elevate issues to management when necessary.
• Protect passenger privacy and handle personal information appropriately.
• Must meet necessary requirements to obtain a security sensitive identification badge.
• Must be a citizen of the US or posses the necessary authorization from the immigration and naturalization Service (INS).

Diversity

Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.

Please be aware that as part of our recruitment process, we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role. Please feel free to contact the recruiter below, if there are any reasonable adjustments to our process that you would like us to consider.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.