Gallery Visitor Services & Programs Coordinator

Indy Arts; West Lafayette (IN); Hybrid; USD 41,000 - 50,000; Full time

Job summary

Purdue University is seeking a Visitor Services & Administration Coordinator for Purdue Galleries to support exhibitions, public engagement, and daily operations. You will oversee visitor services, coordinate public programs, manage outreach, and provide essential administrative support to ensure successful exhibitions and gallery operations.

This 18-month limited-term position offers opportunities to collaborate with campus and community partners, arrange travel, and support artist talks and

Qualifications

• Bachelor’s Degree in art history, art education, communications, museum studies, or related field.
• 1 year of experience working in a museum, cultural center, or other relevant institution.
• Strong organization skills with attention to detail.
• Project management and problem-solving abilities.
• Proficient in social media platforms and communications software.

Responsibilities

• Supervise student gallery attendants, including recruitment, onboarding, training, scheduling, payroll processing, and performance support.
• Lead visitor services operations to ensure a welcoming, engaging, and positive experience for all gallery visitors.
• Manage public outreach and communications, including website updates, social media content, press releases, community calendar submissions, and newsletters.
• Coordinate and support public programs, educational activities, special events, artist talks, and community engagement initiatives.
• Serve as a liaison with campus and community partners to strengthen relationships and increase awareness of Purdue Galleries programming.
• Oversee facility rental requests and coordinate logistics for gallery events and external functions.
• Manage administrative activities related to exhibitions, including preparing exhibition paperwork, contracts, and artist/lender agreements.
• Arrange travel logistics and coordinate accommodations for visiting artists and exhibition participants.
• Process artist and lender payments and assist with exhibition-related financial transactions.
• Coordinate staffing and operational support for exhibitions, programs, and special events.
• Maintain organizational records, schedules, and documentation to support gallery operations and compliance.
• Collaborate with gallery leadership and team members to ensure exhibitions and programs are executed successfully and align with strategic goals.

Skills

Strong organization

Project management

Communication

Relationship building

Social media management

Education

Bachelor

Tools

Adobe Photoshop/Design software

MS Office

Front-end website design

Job description

Purdue University is seeking a Visitor Services & Administration Coordinator for Purdue Galleries to support exhibitions, public engagement, and daily operations. You will oversee visitor services, coordinate public programs, manage outreach, and provide essential administrative support to ensure successful exhibitions and gallery operations.

This 18-month limited-term position offers opportunities to collaborate with campus and community partners, arrange travel, and support artist talks and