G&C Pro 2-Pre-Award Admin

University of Minnesota; Saint Paul (MN); Remote; USD 43,000 - 50,000; Full time

Benefits offered by this job

Competitive wages and generous time off

Tuition benefit program

Health, dental, and pharmacy plans

Retirement plans with employer match

Job summary

The University of Minnesota Medical School seeks a Grants & Contracts Professional 2 to support the Pre-Award team, advising on proposal development, budgets, and submission processes. You will collaborate with faculty, directors, and staff to streamline grant activities and ensure compliant, timely proposals.

The role emphasizes developing tools, improving processes, and providing guidance for internal and external submissions, contributing to research success across departments.

Qualifications

• BA or BS with at least 2 years of professional experience performing scientific, administrative, budgetary, grant duties, or a combination of related education and work experience equal to at least 6 years.
• Ability to simultaneously work on multiple projects with fixed deadlines and re-prioritize tasks as needed to meet deadlines.

Responsibilities

• Support pre-award proposal development for departments, centers and institutes requiring pre-award support.
• Collect and assemble biosketches, publications, and other materials for proposal packages and ensure compliance with guidelines.

Skills

Project management

Prioritization under deadlines

Communication

Education

BA/BS degree

Tools

Grants.gov

ProposalCentral

MN GEMS / Huron

NIH RePORTER

Pivot

University financial systems

Job description

About the Job

Postition Overview: The Grants & Contracts Professional 2 will support the Medical School Dean's Office, Pre-Award team. Top priorities will include assisting with grant proposals, supporting grant development tools, and process improvement feedback. The individual will work closely with the Director, Officer 1, pre-award cohort team members, and Medical School faculty and research administration staff school-wide to facilitate research activities. The individual will offer guidance and expertise on the preparation and submission of internal and external proposals. The individual will work closely with the large/complex grant program manager and department representatives to align processes and submit large grants for the Medical School.

This position provides grant support to faculty in the Medical School. The position reports to the Director of Pre-Award and Proposal Development Services.

Job Duties/Responsibilities:

85%: Pre-Award Proposal Development Services

• Support Medical School grant submissions for Departments, Centers and Institutes that require pre-award support for successful grant submissions
• Understand and communicate upcoming sponsor changes, internal pre-award system implementations, and necessary information related to University restrictions and compliance
• Create a timeline and checklist of items needed for each proposal as necessary and communicate these to P.I.
• Create PRF and ensure grant budgets for all proposals submitted through the University that involve the resources, space, faculty, or staff from Medical School are accurate. Understand the basis of each of the PRF questions, ensure responses are accurate and appropriate, and identify all required signers.
• Serve as a resource in grant preparation components such as assembling applicable publications, current grant listings, curriculum vitae/biosketches and other materials used in proposal packages.
• Ensure all proposal submissions are complete and in compliance with agency and University guidelines and instructions.
• Work with SPA and PI to review terms of pending award for acceptability.

15%: Research Administrative Support

• Collect documentation to support large scale/complex grant submissions including but not limited to biosketches, other supporting documents, and letters of support.
• Review templates/job aids and provide feedback to team to make processes more efficient

Qualifications

All required qualifications must be included in the application materials

Required Qualifications

• BA or BS with at least 2 years of professional experience performing scientific, administrative, budgetary, grant duties, or a combination of related education and work experience equal to at least 6 years
• Demonstrated ability to simultaneously work on multiple projects with fixed deadlines and ability to re-prioritize tasks as needed to successfully meet all deadlines

Preferred Qualifications:

• Experience working in a higher education institution
• Experience with electronic proposal submission systems such as Grants.gov, ProposalCentral and other grants management (e.g., MN GEMS, or other Huron product), sponsor grant databases (e.g., NIH RePORTER) and funding opportunity databases (e.g., Pivot) or University of Minnesota financial systems
• Effective team member skills and the ability to effectively interface with all levels of the organization (students, staff, faculty, stakeholders and central administration).
• Proficiency with Microsoft Office Suite applications (e.g. Word, Excel, PowerPoint), Google Suite applications (e.g. Docs, Sheets, Slides), and Adobe Acrobat

About the Department

Research at the Medical School extends from the basic sciences to translational and clinical research. The Medical School supports this work by providing a variety of funding opportunities, connecting individuals and teams to University and external grant funding, creating and disseminating tools and support strategies, providing information and direction on research space and facilities, and supporting the Centers, Institutes, Programs, and Medical Discovery Teams. The Research Office includes three areas: Strategic Initiatives, Clinical Research Support, and Pre-Award Proposal Development Services.

Pay and Benefits

Pay Range: $31.25-$36.06 per hour ($65,000-$75,000 annually); depending on education/qualifications/experience

Time Appointment: 100% Appointment

Work Location: Remote

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

While our salary ranges provide a framework, it is important to note that most of the time, the initial pay may not reach the maximum of the range. This approach ensures compensation reflects the value and unique contributions of each candidate while maintaining equity within our organization. As part of our commitment to fair and equitable compensation, please be aware that the salary offered to incoming candidates will be based on their individual credentials and experience.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About University of Minnesota

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023, 2025, 2026), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.