Fund Development Coordinator

Jobtailor; Riverdale (NJ); On-site; USD 42,000 - 56,000; Full time

Job summary

Jobtailor in New Jersey seeks a Development Assistant to support the fund development team with clerical duties, donor records, and reporting. You will assist with donor research, data entry, and appointment setting to advance fundraising goals.

You will help plan and execute special events, including the Women of Achievement gala, while maintaining donor pipelines and using Donor Perfect and MS Office for reports and correspondence.

Qualifications

• Associate degree or equivalent experience in related field.
• Excellent written and verbal communication skills.
• Exceptional time management and capability to handle multiple tasks and deadlines.
• Proficiency in Donor Perfect or other relational databases for data entry and reporting.
• Proficiency in Microsoft Office Suite, specifically with Excel.
• Experience with securing appointments by phone and related sales skills.
• Experience with special events planning and management, including timelines, vendors, logistics, volunteers, event technology, and post-event follow up.
• Membership in GSUSA is required upon employment and annually thereafter, cost covered by the council.

Responsibilities

• Carries out clerical duties supporting the fund development team and budget tracking.
• Accurately codes and records daily receipts in the database.
• Produces weekly and monthly fundraising reports and other reports as requested.
• Rectifies monthly reports with the Finance Department.
• Compiles data from emails, calls, and referrals for donor engagement.
• Updates donor biographical and demographic information in the database.
• Researches individuals, corporations and foundations for donor profiles and background material for leadership.
• Secures appointments with donors and prospects.
• Maintains a donor pipeline and tracks engagement using Donor Perfect or other tracking methods.
• Provides scheduling and follow-up support for the Director of Development.
• Produces correspondence, reports and minutes for committee meetings.
• Prepares campaign materials and donor packets as needed.
• Assists in implementing annual giving strategies.
• Analyzes donor data to identify giving patterns and segmentation opportunities.
• Generates donor lists and dashboards to support solicitations and campaigns.
• Supports Women of Achievement gala planning and execution.
• Ensures fund development software is fully utilized.

Skills

Written & verbal communication

Time management

Donor relations

Sales/appointment setting

Event planning

Education

Associate degree or equivalent

Tools

Donor Perfect

Microsoft Excel

Job description

Responsibilities

• Carries out clerical duties specific to the position and supports fund development team operations including budget tracking
• Accurately codes and records daily receipts in the database
• Produces weekly and monthly fundraising reports and other reports as requested
• Rectifies monthly reports with the Finance Department
• Compiles data gathered from emails, phone calls, and referrals from staff members
• Updates biographical information / demographic information in the database
• Researches individuals, corporations and foundations, and prepares donor profiles, research summaries, and background materials for President/CEO, Board Chair, and/or Director of Development
• Secures appointments with donors and prospects
• Maintains a prospect pipeline and tracks engagement through Donor Perfect, spreadsheets, or other tracking methods
• Provides scheduling, meeting preparation, and follow up support for Director of Development
• Produces correspondence, statistical reports, and minutes of related committee meetings
• Prepares campaign materials, presentations, and donor packets, as needed
• Assists in the implementation of annual giving strategies
• Assesses and analyzes donor data to identify giving patterns, donor capacity, engagement trends, and segmentation opportunities
• Supports donor segmentation and personalized outreach to ensure effective stewardship and cultivation
• Generates donor lists, dashboards, and reports to support solicitations and campaigns
• Supports the planning, coordination, and execution of the Women of Achievement signature fundraising gala
• Ensures the organization’s fund development software is fully utilized and maintained

Requirements

• Associate degree (or equivalent experience) in related field
• Excellent written and verbal communication skills
• Exceptional time management and capability to handle multiple tasks and deadlines
• Proficiency in Donor Perfect or other relational databases for data entry and reporting
• Proficiency in Microsoft Office Suite, specifically with Excel
• Experience with and ability to secure appointments by phone and/or related sales skills
• Experience with special events planning and management, including coordination of timelines, vendors, logistics, volunteers, event technology, and post-event follow up
• Experience with advertising sales, sponsorship outreach, or comparable solicitation activities, including securing commitments and follow up for tribute journal ads, silent auction items or related event revenue opportunities is preferred
• Membership in GSUSA is required upon employment and annually thereafter, cost covered by the council