Full-time Music School Administrator - Cupertino & Fremont, CA

Ensemble Performing Arts; Fremont (CA); On-site; USD 31,000 - 36,000; Full time

Benefits offered by this job

401K with employer matching

Health benefits

Job summary

Ensemble Performing Arts is seeking a full-time administrative staff member to help administer Melody Academy of Music locations in Fremont and Cupertino, CA. You will be the primary contact for students, families, and teachers to ensure smooth day-to-day operations, with 30–35 hours per week Monday–Friday, primarily afternoons and evenings.

The role includes greeting students, handling scheduling inquiries, processing enrollments, and coordinating with teachers.

Qualifications

• Experience in office administration or school administration preferred.
• Strong organizational and communication skills.
• Interest in music education is a plus.

Responsibilities

• Greet students and ensure teachers stay on schedule.
• Answer scheduling calls and emails from students and families.
• Process enrollments and manage related paperwork.
• Coordinate with teachers to manage student schedules.
• Perform general administrative tasks as needed.

Skills

Customer service

Scheduling

Enrollment processing

Administrative tasks

Communication

Tools

MS Office

CRM system

Job description

Job Description

Melody Academy of Music is seeking a fun and professional full-time staff member to help administer our music school locations in Fremont and Cupertino, CA. This staff member will serve as the primary point of contact for our students, families, and teachers to ensure smooth functioning of our day-to-day operations.

The desired time commitment is Monday-Friday with afternoons and evenings as the primary availability, 30-35 hours per week. These hours will be split between our Fremont and Cupertino locations.

Primary responsibilities include:

• Greeting students arriving for lessons and ensuring that teachers stay on schedule
• Responding to scheduling-related phone calls and emails from students and families
• Processing enrollments, sales skills relevant
• Interfacing with teachers to help them manage their student schedules
• General administrative tasks as needed
• The successful candidate will be an organized, motivated self-starter with a strong customer service mindset. A demonstrated interest in music and music education would be an asset.

The pay rate is $20 per hour. A 401(K) program with employer matching is available to all of our employees after 30 days on the job. Health benefit packages are available for all part- and full-time employees at Ensemble.

About Ensemble Schools and Melody Academy of Music

Ensemble Schools is a partnership of community-driven music & dance schools that maintain individual identities but share resources to ensure their mutual success. This posting is for Melody Academy of Music, our school in the South Bay area of California. Melody Academy of Music has three locations in the Bay area: Palo Alto, Cupertino, and Fremont. We pride ourselves on providing positive, memorable opportunities for students of all skill levels to explore their interest in music through a rewarding progression of discovery. Our music instructors are skilled artists themselves and experienced teachers, committed to your success and growth. Teaching is a conduit for our amazing staff to pass on their passion for music and the arts.

https://www.ensembleschools.com/melody/

Who We Are

Empowering artists by safeguarding the businesses that love them Our values include:

• Stewardship: We are caretakers of our local businesses and communities, helping them thrive by making it easy for our teachers to cultivate an enriching learning experience for students.
• Growth: Our teachers are integral to our success, and we are committed to their professional growth. As an ever-growing partnership of music and dance schools, we seek to increase the high-quality resources provided to our schools and teachers.
• Stagehands: Our Shared Services team runs in the background to support our schools. By doing this, we champion our teachers and students to be the real stars of the show!

Why Work with Us?

Ensemble Schools was created for the purpose of supporting excellence in performing arts education through excellence in music and dance school administration. Our teachers are the heart and soul of our business - the ones actually in the lesson room with our students - and we are committed to their success. We are focused on attracting and developing highly qualified teaching faculty and endeavor to provide career opportunities appropriate to professional educators.

Job Type: Full-time, 30-35 hours per week

Pay: $20.00 per hour

Ensemble Performing Arts is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status or disability status, or genetic information. Pursuant to the Los Angeles County Fair Chance Ordinance for Employers and any other state or local hiring regulations, we will consider for employment any qualified applicant, including those with arrest and conviction records, in a manner consistent with applicable law. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.