Full Time Front Desk Coordinator, Float

St. Luke’s University Health Network; Pennsburg (Montgomery County); On-site; USD 32,000 - 42,000; Full time

Job summary

St. Luke’s University Health Network is seeking a Float Front Desk Coordinator for its Physical Therapy services. The role handles patient registration, scheduling, insurance verifications and benefits communications, while supporting multiple PT locations.

You'll work with clinic staff to ensure smooth patient flow, accurate data in EPIC, and timely pre-authorization processing. This position requires strong customer service and MS Office skills in a fast-paced healthcare setting.

Qualifications

• Two years’ customer service-related experience required.
• Outpatient medical setting experience preferred.
• Proficient MS Office experience (Word, Excel) required.

Responsibilities

• Greet and direct patients and visitors with friendly, courteous service.
• Answer the telephone with a scripted greeting and route calls to the appropriate person or department.
• Create and maintain insurance tracking and enter Hospital Account Records in EPIC.
• Verify patient benefits and insurance eligibility.
• Schedule and confirm appointments while managing registrations and data entry.
• Process payments, post credits, and balance cash drawer at end of day.

Skills

Customer service

Education

High School Diploma or equivalent

Tools

MS Office

Epic

Job description

About St. Luke's

St. Luke's is proud of the skills, experience and compassion of its employees. The employees of St. Luke's are our most valuable asset! Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient's ability to pay for health care.

Job Overview

The Float Front Desk Coordinator is the individual who will perform all functions of a Front Desk Coordinator throughout Physical Therapy at St. Luke’s. The job includes answering phone calls, completing patient registration, maintaining patient scheduling, completing insurance authorizations, and verifying patient benefits. The Front Desk Coordinator will work in collaboration with clinic specific staff to ensure high quality patient care.

Job Duties and Responsibilities

Perform all duties of the Front Desk Coordinators throughout multiple departments and locations within Physical Therapy at St. Luke’s. Greets and directs patients and visitors for the entire facility to always provide friendly and courteous services. Dispense appropriate information and answers questions regarding the facility and its services. Answers the telephone with the appropriate scripted greeting, in a timely manner, assists or directs the caller to the appropriate person or department. Creates and maintains insurance specific tracking as per policies and procedures. Access the proper Epic application and accurately enters information necessary to create a Hospital Account Record (HAR) and complete detailed demographic and specific clinical service information. Accurately record in hospital computer system clean and concise notes to track patient account activity and to communicate for downstream claim processing. Maintain knowledge of current insurance regulations, trends and network policies. Responsible for contacting insurance companies to verify patient benefits. Verifies all insurance/self-pay through online eligibility. When online eligibility is not available for the insurance, responsible for contacting insurance companies to verify benefits via phone or insurance website. Accurately communicates to patient insurance benefits including deductible, copay, and co-insurance information. Obtains PCP referrals and processes pre-certifications/ authorizations depending on the specific requirements of the patients’ insurance plan. Demonstrates efficiency, familiarity and completes all required competencies within EPIC and other required hospital applications responsible to completes functions of the position. Schedules and confirms appointments considering patient needs and utilizing the clinic time efficiently. Responsible for identifying, collecting, and recording self-pay liability, co pays and/or deductibles when applicable prior to or at time of registration. Posting credit card payments in Epic or Trust Commerce, collecting cash, closing the daily cash drawer, and preparing deposit for transport. Maintains and monitors clinic specific Epic work queues. Assists with coverage request as needed. Provide St. Luke’s Hospital with data and documents necessary to generate a clean registration/claim by conducting in-person or telephone conversations with patients prior to and after their visits are completed. Process supports clean claim processing and patient satisfaction. Responsible to immediately resolve minor patient/visitor issues and inform department leadership of any significant patient and visitor complaints. Attends department required meetings as scheduled. Maintains confidentiality of all materials handled within the Network/ Entity as well as the proper release of information. Complies with Network and departmental policies regarding issues of employee, patient and environmental safety and follows appropriate reporting requirements. Demonstrates/models the Network’s Service Excellence Standards of Performance in interactions with all customers (internal and external). Demonstrates Performance Improvement in the following areas as appropriate: Clinical Care/Outcomes, Customer/Service Improvement, Operational System/Process, and Safety. Demonstrates financial responsibility and accountability through the effective and efficient use of resources in daily procedures, processes, and practices. Complies with Network and departmental policies regarding attendance and dress code. Other related duties as assigned.

Physical and Sensory Requirements

Sitting up to eight hours per day, up to six hours at a time. Standing for up to eight hours per day, up to six hours at a time. Frequent fingering, handling, firm grasping. Frequent twisting and turning. Frequent lifting, carrying, and pulling objects up to 50 lbs. Frequent stooping, bending, crouching, and reaching above shoulder level. Seeing as it relates to normal and peripheral vision. Hearing as it relates to normal conversation and telephone use.

Education

High School graduate or equivalent.

Training and Experience

Two years’ customer service-related experience required, preferable in an outpatient medical setting. Previous Rehabilitation experience preferred. Proficient MS Office experience required (Word, Excel).

Equal Opportunity Statement

St. Luke’s University Health Network is an Equal Opportunity Employer.

About the Network

Founded in 1872, St. Luke’s University Health Network (SLUHN) is a fully integrated, regional, non-profit network of more than 23,000 employees providing services at 16 campuses and 350+ outpatient sites. With annual net revenue in excess of $4 billion, the Network’s service area includes 11 counties in two states: Lehigh, Northampton, Berks, Bucks, Carbon, Montgomery, Monroe, Schuylkill and Luzerne counties in Pennsylvania and Warren and Hunterdon counties in New Jersey. St. Luke’s hospitals operate the largest network of trauma centers in Pennsylvania, with the Bethlehem Campus being home to St. Luke’s Children’s Hospital. SLUHN is the only Lehigh Valley-based health care system to earn Medicare’s five-star ratings (the highest) for quality, efficiency and patient satisfaction. It is both a Leapfrog Group and Healthgrades Top Hospital and a Newsweek World’s Best Hospital. The Network’s flagship University Hospital has earned the 100 Top Major Teaching Hospital designation from Premier 13 times total and eleven years in a row, including in 2023 when it was identified as THE #4 TEACHING HOSPITAL IN THE COUNTRY. In 2021, St. Luke’s was identified as one of the 15 Top Health Systems nationally. St. Luke’s is the ONLY health care institution in the Lehigh Valley to be named a Top Workplace regionally repeating the exclusive honor for the third year in a row. Also, for the third straight year, St. Luke’s has been a Top Workplaces in the Philadelphia Region by the Philadelphia Inquirer, ranking 9th in the large employer category for 2025 and the only health care system in PA to receive this award. In 2025, St. Luke’s was recognized as a national Top Workplaces by USA Today, three years in a row, including the 3rd best health care system in the nation in 2023 and 2024. Lastly, in 2025, St. Luke’s was named a Top Workplace in New Jersey for the third year in a row. Learn More Here.