Full-time Administative Assistant - Remote

Recruit Monitor; Buffalo (NY); Remote; USD 40,000 - 60,000; Full time

Job summary

A legal services provider in New York seeks a full-time Administrative Assistant to deliver remote administrative support. Responsibilities include managing the judge's schedule, assisting with legal documents, and serving as a liaison with attorneys and the public. The position requires a High School Diploma/GED and five years of relevant experience in a legal environment.

Qualifications

• Five years of experience providing administrative and clerical support in a legal environment.
• Ability to manage schedules and coordinate effectively.
• Strong communication skills for interacting with diverse parties.

Responsibilities

• Develop and oversee employee work schedules for courtroom coverage.
• Assist judge with legal documents and prepare calendars.
• Serve as liaison between judge and attorneys, responding to inquiries.

Skills

Administrative support

Communication

Scheduling

Confidentiality

Liaison skills

Education

High School Diploma or GED

Vocational or technical training in administrative technology

Job description

About the job

Full-time Administrative Assistant – Remote

Essential Functions

Develops and oversees employee work schedules to ensure adequate courtroom coverage and control; acts as a liaison between employees and management; and trains staff in operations, policies, and procedures.

Manages daily operations of assigned judge's office to facilitate proper court administration: assists judge with legal documents and research; prepares and maintains calendars; coordinates with Jury Administrator for the calling of required jurors; coordinates with Sheriff's office for the attendance of inmates; makes accommodations for media when necessary; and assists judge, attorneys, internal and external customers with courtroom proceedings as needed.

Coordinates the judge's schedule: schedules cases for trial; creates, maintains and distributes calendar; verifies holidays and includes trials, motions and hearings; e-mails notices for calendar changes to all involved parties; interacts with parties regarding scheduling issues or conflicts; and appears in court for arraignment and calendar call.

Serves as liaison between judge and attorneys, staff, litigants, other departments / agencies, and the general public: provides information regarding court calendars and proceedings; responds to mail, email and phone calls; and maintains high visibility and confidentiality.

Performs other related duties as assigned.

Minimum Qualifications

High School Diploma or GED is required, supplemented by vocational or technical training in administrative technology; supplemented by five years of experience providing administrative and clerical support in a legal environment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Physical Abilities

Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and / or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements

Some tasks require the ability to communicate orally.

Environmental Factors

Essential functions are regularly performed without exposure to adverse environmental conditions.