Fuel Process Coordinator

Oil Authority; Westlake, Northern (OH, KY); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Hybrid work model

Generous parental leave

Retirement benefits

Job summary

BP in the United States is seeking a Back-Office Data Administrator to manage data processes between fuel suppliers, Fuel Shepherd, and SAP. You’ll ensure timely and accurate data transfer and support pricing and contract data.

You will lead data quality initiatives, audit pricing, maintain master data templates, and back up the Fuel Admin team while contributing to system enhancements and reporting.

Qualifications

• Proven experience with SAP and Excel in a Windows environment.
• Ability to analyze data and produce actionable insights.
• Strong written and verbal communication skills.
• Experience supporting cross-functional teams in a back-office setting.
• Knowledge of data transfer processes between systems.

Responsibilities

• Resolve data transfer errors between Fuel Shepherd and SAP.
• Audit pricing requests and ensure source lists include all available options.
• Lead contract pricing setup and communicate changes to Fuel Accounting.
• Maintain master data templates for contracts and suppliers.
• Support data analysis and reporting for wholesale and open load tracking.
• Back up Fuel Admin with system enhancements and training documentation.
• Track day-deal pricing and ensure timely entry into SAP.

Skills

SAP proficiency

Excel (Windows)

Data analysis

Communication skills

Analytical thinking

Team collaboration

Tools

Fuel Shepherd

Axxis

Cognos

BW

Job description

Entity:

Supply, Trading & Shipping

Job Family Group:

Retail Group

Job Description:

About BP

Our purpose is to bring together people, energy and markets to power and navigate a changing world. In a time of constant change and possibility we need new talent to pursue commercial opportunities, fueled by world-class insight and expertise. We’re always striving for more innovative digital solutions, sustainable outcomes and closer collaboration across our company and beyond, and you could be part of that too!

About the role

The individual will manage the back-office data processes and setups to allow timely and accurate data transfer between fuel suppliers (via Axxis), Fuel Supply (via Fuel Shepherd) and Fuel Accounting (SAP)

Key Responsibilities

Manage the resolution of data transfer errors between Fuel Shepherd and SAP (SAP errors).

• Determine the root cause of missing pricing requests and aid in the resolution.
• Ensure all available spot options are showing on the source list in Fuel Shepherd. Audit monthly and ensure new supply points are set up. Track the source list project metrics.
• Lead the Fuel Admin team in adopting a more streamlined approach to managing new and expiring contract pricing formulas. Manage the Fuel Shepherd Contract Management Screen. Enter new diesel supply contracts into the application. Communicate new and expiring supply contracts to the Fuel Accounting team each time there is a change. Review new contracts and request new vendors as needed. Maintain the master file template for contract data.
• Manage the Wholesale Setups process in Fuel Shepherd and SAP.
• Assist with Invoice Verification Process (last step of the Vendor Creation process) to ensure the correct pricing is being calculated based on our contract formulas, rack, or day deal pricing. Monitor ServiceNow to ensure all requests are completed in a timely manner.
• Identify mismatched pricing and work with Fuel Admin team and Accounting to find a resolution. Assist with pricing research and historical data transfer between Axxis and SAP. Actively, reduce reversals for pricing errors.
• Assist the manager of Fuel Administration with systems enhancements related to ServiceNow, Fuel Shepherd, Cognos, BW and SAP.
• Assist with Freight related tasks including initial setup, increases, Fuel Surcharge updates, carrier disputes and entering missing rates as needed. Ensure that all of Fuel Admin is trained as a backup and that SOPs and training documents are kept up to date. Consider future integration in Fuel Shepherd.
• Maintain Fuel Shepherd Configuration Tables including but not limited to Sites, Markets, Regions, Carriers, Suppliers, Vendors
• Create a process for identifying missing prices and freight sooner.
• Assist with data analysis and reporting to support various business needs, including wholesale, diesel and gasoline RFPs, open load tracking, biodiesel/renewable diesel reporting, margin analysis, and other management-driven initiatives.
• Identify New market pricing to be collected in SAP for historical analysis. Work with Fuel Admin to link pricing between Axxis and SAP. Ensure the Source Quote Cross Reference is accurately maintained.
• Vendor Creation, Contract Pricing Setup and other related tasks as needed.
• Back up Fuel Admin team to ensure that both servers (Axxis 1-pricing and Axxis 2-ebols) are working as expected. Know basic troubleshooting and who to contact for more complex issues.
• Assist with Special Projects and Testing as needed.
• Work to improve overall Fuel Admin process.
• Assist in training and processing documentation for the Fuel Supply team.
• Track open projects within the group.
• Track Day Deal agreements and pricing. Evaluate Day Deal Purchase Performance.
• Ensure day deal pricing is entered into the tracker and SAP in a timely manner.
• Review and balance site ZFIRS for all products.
• Ensure all unmatched electronic BOLs are linked with the appropriate Fuel Shepherd Load IDs.
• Complete any prior day open orders in Fuel Shepherd each morning.
• Work to reduce reversal rates by identifying and tracking root causes, proposing solutions, and collaborating with the broader fuel team and carrier partners to ensure accurate and complete data entry in the cBOLs section of Fuel Shepherd.

Essential Education, experience and requirements

• Mid-level relevant business experience.
• PC proficiency with emphasis on SAP and Windows-based Excel, Word and Power Point
• Excellent written and verbal communication skills.
• Strong people skills required to positively impact multi-functional teams.
• Strong analytical skills required.

Why Join bp

At bp, we believe that our team is strengthened by diversity. We are committed to fostering an inclusive environment in which everyone is respected and treated fairly.

There are many aspects of our employees’ lives that are meaningful, so we offer benefits to enable your work to fit with your life, including a generous paid parental leave policy and excellent retirement benefits, among others!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Legal Disclaimer:

We are an equal opportunity employer. We do not discriminate on the basis of protected characteristics like race, religion, color, sex, national origin, sexual orientation, veteran status or disability status.Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process,please contact us.
If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.

Travel Requirement

No travel is expected with this role

Relocation Assistance:

This role is not eligible for relocation

Remote Type:

This position is a hybrid of office/remote working

Skills:

Agility core practices, Agility core practices, Agreements and negotiations, Analytical Thinking, Business Acumen, Business process improvement, Commercial Acumen, Communication, Conflict Management, Continuous Improvement, Continuous Learning, Creativity and Innovation, customer and competitor understanding, Customer centric thinking, Customer data knowledge, Data Analysis, Data visualization and interpretation, Decision Making, Digital Collaboration, Digital Fluency, Industry knowledge and advocacy, Integrated pricing, Leading transformation, market, Negotiation planning and preparation {+ 13 more}