Fuel Process Coordinator

bp; Westlake (OH); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Generous paid parental leave

Excellent retirement benefits

Job summary

BP is seeking a role focused on back-office data processes to enable timely data transfer between fuel suppliers (via Axxis), Fuel Shepherd, and SAP.

The candidate will support pricing, contract management, and data integrity across Fuel Shepherd and SAP, while coordinating with the Fuel Accounting team and vendors. This hybrid role emphasizes process improvement and cross-functional collaboration.

Qualifications

• Mid-level relevant business experience.
• PC proficiency with SAP and Windows-based Excel, Word and Power Point.
• Excellent written and verbal communication skills.
• Strong people skills required to positively impact multi-functional teams.
• Strong analytical skills required.

Responsibilities

• Manage resolution of data transfer errors between Fuel Shepherd and SAP (SAP errors).
• Determine root cause of missing pricing requests and aid in resolution.
• Audit monthly source list in Fuel Shepherd and ensure new supply points are set up.
• Lead Fuel Admin in pricing formulas; manage contracts in Fuel Shepherd and inform Fuel Accounting of changes.
• Assist with data analysis and reporting for wholesale, diesel and gasoline RFPs and margin analysis.
• Back up Fuel Admin to ensure Axxis servers are functioning and document SOPs.

Skills

SAP

Excel

PowerPoint

Written Communication

Analytical Thinking

Tools

Axxis

Fuel Shepherd

Cognos

BW

SAP

Job description

Entity

Supply, Trading & Shipping

Job Family Group

Retail Group

Job Description

About BP

Our purpose is to bring together people, energy and markets to power and navigate a changing world. In a time of constant change and possibility we need new talent to pursue commercial opportunities, fueled by world-class insight and expertise. We’re always striving for more innovative digital solutions, sustainable outcomes and closer collaboration across our company and beyond, and you could be part of that too!

About the role

The individual will manage the back-office data processes and setups to allow timely and accurate data transfer between fuel suppliers (via Axxis), Fuel Supply (via Fuel Shepherd) and Fuel Accounting (SAP)

Key Responsibilities

• Manage the resolution of data transfer errors between Fuel Shepherd and SAP (SAP errors).
• Determine the root cause of missing pricing requests and aid in the resolution.
• Ensure all available spot options are showing on the source list in Fuel Shepherd. Audit monthly and ensure new supply points are set up. Track the source list project metrics.
• Lead the Fuel Admin team in adopting a more streamlined approach to managing new and expiring contract pricing formulas. Manage the Fuel Shepherd Contract Management Screen. Enter new diesel supply contracts into the application. Communicate new and expiring supply contracts to the Fuel Accounting team each time there is a change. Review new contracts and request new vendors as needed. Maintain the master file template for contract data.
• Manage the Wholesale Setups process in Fuel Shepherd and SAP.
• Assist with Invoice Verification Process (last step of the Vendor Creation process) to ensure the correct pricing is being calculated based on our contract formulas, rack, or day deal pricing. Monitor ServiceNow to ensure all requests are completed in a timely manner.
• Identify mismatched pricing and work with Fuel Admin team and Accounting to find a resolution. Assist with pricing research and historical data transfer between Axxis and SAP. Actively, reduce reversals for pricing errors.
• Assist the manager of Fuel Administration with systems enhancements related to ServiceNow, Fuel Shepherd, Cognos, BW and SAP.
• Assist with Freight related tasks including initial setup, increases, Fuel Surcharge updates, carrier disputes and entering missing rates as needed. Ensure that all of Fuel Admin is trained as a backup and that SOPs and training documents are kept up to date. Consider future integration in Fuel Shepherd.
• Maintain Fuel Shepherd Configuration Tables including but not limited to Sites, Markets, Regions, Carriers, Suppliers, Vendors
• Create a process for identifying missing prices and freight sooner.
• Assist with data analysis and reporting to support various business needs, including wholesale, diesel and gasoline RFPs, open load tracking, biodiesel/renewable diesel reporting, margin analysis, and other management-driven initiatives.
• Identify New market pricing to be collected in SAP for historical analysis. Work with Fuel Admin to link pricing between Axxis and SAP. Ensure the Source Quote Cross Reference is accurately maintained.
• Vendor Creation, Contract Pricing Setup and other related tasks as needed.
• Back up Fuel Admin team to ensure that both servers (Axxis 1-pricing and Axxis 2-ebols) are working as expected. Know basic troubleshooting and who to contact for more complex issues.
• Assist with Special Projects and Testing as needed.
• Work to improve overall Fuel Admin process.
• Assist in training and processing documentation for the Fuel Supply team.
• Track open projects within the group.
• Track Day Deal agreements and pricing. Evaluate Day Deal Purchase Performance.
• Ensure day deal pricing is entered into the tracker and SAP in a timely manner.
• Review and balance site ZFIRS for all products.
• Ensure all unmatched electronic BOLs are linked with the appropriate Fuel Shepherd Load IDs.
• Complete any prior day open orders in Fuel Shepherd each morning.
• Work to reduce reversal rates by identifying and tracking root causes, proposing solutions, and collaborating with the broader fuel team and carrier partners to ensure accurate and complete data entry in the cBOLs section of Fuel Shepherd.

Essential Education, experience and requirements

• Mid-level relevant business experience.
• PC proficiency with emphasis on SAP and Windows-based Excel, Word and Power Point
• Excellent written and verbal communication skills.
• Strong people skills required to positively impact multi-functional teams.
• Strong analytical skills required.

Why Join bp

At bp, we believe that our team is strengthened by diversity. We are committed to fostering an inclusive environment in which everyone is respected and treated fairly.

There are many aspects of our employees’ lives that are meaningful, so we offer benefits to enable your work to fit with your life.

• generous paid parental leave policy
• excellent retirement benefits

Among others!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Travel Requirement

No travel is expected with this role

Relocation Assistance

This role is not eligible for relocation

Remote Type

This position is a hybrid of office/remote working

Skills

Agility core practices, Agility core practices, Agreements and negotiations, Analytical Thinking, Business Acumen, Business process improvement, Commercial Acumen, Communication, Conflict Management, Continuous Improvement, Continuous Learning, Creativity and Innovation, customer and competitor understanding, Customer centric thinking, Customer data knowledge, Data Analysis, Data visualization and interpretation, Decision Making, Digital Collaboration, Digital Fluency, Industry knowledge and advocacy, Integrated pricing, Leading transformation, market, Negotiation planning and preparation {+ 13 more}

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Legal Disclaimer

We are an equal opportunity employer. We do not discriminate on the basis of protected characteristics like race, religion, color, sex, national origin, sexual orientation, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process,pleasecontact us.
If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.