FSP Site Budget & Contracts Specialist

Fortrea; Durham (NC); Remote; USD 80,000 - 89,000; Full time

Job summary

A leading clinical research organization is seeking a Site Budget & Contracts Specialist, based in the USA or Canada. The role involves managing Clinical Trial Agreements and site budgets, requiring 2+ years of experience in budget/contract negotiation at the CRO level. Excellent communication and collaboration are crucial. This position offers a pay range of $80,000 - $89,000 annually and remote work capabilities.

Benefits

Comprehensive medical, dental, and vision benefits

401(k)

Paid time off (PTO) or Flexible time off (FTO)

Qualifications

• 2+ years of budget/contract negotiation experience at CRO level.
• Experience in the healthcare field or clinical research preferred.

Responsibilities

• Develop Clinical Trial Agreements (CTAs) using standard templates.
• Generate site budgets based on country budget approvals.
• Manage contract tracking database and ensure accurate information.
• Negotiate Master Services Agreements (MSAs) with Institutions.

Skills

Budget negotiation

Contract negotiation

Communication

Collaboration

Education

Bachelor’s degree or equivalent scientific/commercial education

Job description

Fortrea's FSP team is hiring Site Budget & Contracts Specialists!

Home Based in USA or Canada.

Must have 2+ years of budget/contract negotiation experience at CRO level with direct site facing experience.

Responsibilities

• Develop Clinical Trial Agreements (CTAs) utilizing standard templates and information from Contract Information Sheets. Ensure CTAs are executed in a timely manner in order to meet expected timelines for study start-up. Liaise with the legal departments to ensure any content changes to the CTAs are mutually agreeable, and in accordance with client’s legally approved standard agreement language. Participate in Study kick‑off meetings to obtain necessary information required for effective CTA execution.
• Solid understanding of standard contract language to enable decision making pertaining to sections of CTAs when language modifications are proposed by external contract parties. If language is not compliant, discuss issues with legal and work with the legal department, sites, contractors or vendors to resolve them.
• Generate site budgets based on final approved country budget in preparation for distribution to sites and following up with investigators. Research medical procedure costs using local or global database in order to provide accurate data for development of the site‑level budgets to allow Country Lead Monitors/Study Managers to calculate the latest average costs on procedures for their new studies.
• Manage CTAs ensuring all changes to agreements and corresponding components are updated according to client’s legal standards and client Global SOPs.
• Responsible to ensure annual review of all templates with the Legal department and Local Head of Monitoring and Site Management.
• Manage the contract tracking database, including coordination of timely updates with respect to CTA. Ensure accuracy of information and reconcile discrepancies between documents and the database. Responsible for posting of fully executed contracts in eFiliA and locally on the Clinical Operations secure drive.
• Process each study internal approval forms and other documents which are required to ensure compliance with the Internal Signatory Process and are also required for annual audits.
• Ensure excellent communication and collaboration as point person among clinical trial site personnel (Investigator, Study Coordinator, Institution’s Legal Counsel), client’s Head, Clinical Operations, Legal Counsel and Manager, Insurance, throughout the contract negotiation process.
• Responsible for preparing for internal audits by maintaining a complete and accurate paper trail for each site contract negotiation.
• Negotiate Master Services Agreements (MSAs) with Institutions where Clinical Trials have been conducted and ensure they are reviewed prior to their renewal dates.

Qualifications

• Bachelor’s degree or an equivalent scientific or commercial Higher Vocational education.
• Experience in the healthcare field, pharmaceutical industry or clinical research preferred.
• Must have 2+ years of budget/contract negotiation experience at CRO level with direct site facing experience.

Pay Range

80,000k - 89,000K USD

Benefits

All job offers will be based on a candidate’s skills and prior relevant experience, applicable degrees/certifications, as well as internal equity and market data. Regular, full‑time or part‑time employees working 20 or more hours per week are eligible for comprehensive benefits including: Medical, Dental, Vision, Life, STD/LTD, 401(k), ESPP, Paid time off (PTO) or Flexible time off (FTO), Company bonus where applicable. For more detailed information, please click here.

Office/Home‑Based

Office/Home‑Based: Works can be performed remotely.

Work Environment

Work is performed in an office environment with exposure to electrical office equipment.

Physical Requirements

• Frequently stationary for 6–8 hours per day.
• Repetitive hand movement of both hands with the ability to make fast, simple, repeated movements of the fingers, hands, and wrists.
• Occasional crouching, stooping, with frequent bending and twisting of upper body and neck.
• Ability to access and use a variety of computer software developed both in‑house and off‑the‑shelf.
• Light to moderate lifting and carrying (or otherwise moves) objects including luggage and laptop computer with a maximum lift of 15–20 lbs.
• Regular and consistent attendance.
• Varied hours may be required.

Applications will be accepted on an ongoing basis.

Learn more about our EEO & Accommodations request here.